Diocese of Tucson
Job Description
Job Title: Diocesan Payroll Administrator
Exemption Status: Non-Exempt Salary Grade: 26
Department/Location: Human Resources Dept./Diocese of Tucson Bishop Kicanas Pastoral Center / Tucson, AZ
Schedule: Full-time 40 hours a week (Monday - Friday 8:00am - 4:30pm)
Benefits:
- Health Benefits (Medical, Dental, Vision, Dependent FSA, Health FSA, Life Insurance) - 1st of the month following 30 days
- Retirement Benefits - 403(b) Plan
Paid Time Off:
- Vacation - accrue 10 days (2 weeks) of paid vacation annually.
- DOT Sick - accrue 8 days of employee or dependent sick time annually.
- AZ Sick - accrue 5 days of employee or dependent sick time.
- Holidays - 12 paid holidays per year
- Holy Days - 2 paid Holy days per year.
Primary Function: Under the direction of the Human Resources Director or the Operations Manager is responsible for managing the payroll processing system for the Diocese of Tucson and affiliated organizations. This will include providing or facilitation education on the processing of payroll in the different locations within the Diocese of Tucson. Included also is providing of HR support to all locations as necessary. The Employee shall be a minister of the Gospel and Catholic Teaching behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.” (Eph. 4:1)
Essential Duties and Responsibilities:
- Support the Diocese of Tucson’s spiritual and pastoral mission.
- Shall abide by Catholic principles in the employee’s professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures.
- Manage the payroll process in the Diocese of Tucson and Affiliated Organizations; ensure processing is timely and consistent basis; and ensure processors are properly trained as necessary.
- Manage processing to ensure the integrity of data entered; interact with location payroll processors as necessary to ensure adherence with diocesan and legal requirements.
- Maintain and cause to maintain at all locations, payroll information in accordance with legal requirements.
- Provide guidance and assistance to payroll processors as necessary.
- Keep management updated on processing delays or potential issues or concern.
- Establish and maintain effective communications with payroll processors at all locations as necessary; answer all inquiries regarding pay or payroll.
- Maintain confidentiality on all HR matters including payroll-related matters.
- Type reports, documents, and other correspondence as necessary.
- Prepare payroll processing as necessary.
- Conduct New Hire Orientation and Payroll On-Boarding as needed.
- Provide administrative support to the HR department as necessary.
- Perform other duties as assigned.
Physical/Mental Requirements: Requires coordination and manual dexterity; normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities: Walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; and keyboarding.
Basic Qualifications:
- A working knowledge of, and a strong commitment to the mission of fostering lay leadership in the Catholic Church; must also be a practicing Roman Catholic in full communion with the Church.
- Excellent communications skills, verbal and written; excellent human relations and interpersonal skills.
- Exercise courtesy to fellow employees, parishioners and the general public.
- Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
- Ability to maintain confidentiality.
- Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend and overtime work may be required.
- Proficiency in computer technology to include word-processing, databases, and spreadsheets; minimum typing skill of 50 wpm.
- Professional bearing; clean and neat personal appearance
- Ability to successfully pass a background, criminal history, and credit history check.
Education and Experience:
- Minimum of a bachelor’s degree in human resources, Business, or Public Administration from an accredited institution and a minimum of two years’ experience as a practicing payroll professional.
- Or an associate degree and a minimum of four years’ experience as a practicing payroll professional.
- Or have a minimum of six years’ experience as a practicing payroll professional.
Other Skills and Abilities:
- Bi-lingual (English/Spanish) preferred.
Covenants of Employment:
The Diocese of Tucson is a Roman Catholic religious organization, and all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law. Under the “Zero Tolerance Policy”, no one will be knowingly assigned or retained to serve within the Diocese when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.
