The Grants Officer is responsible for preparing and managing a high volume of competitive grant proposals, reports, and related funding documents that support Family & Children's Services' mission and strategic priorities. This position works collaboratively with programs, finance, compliance, data, and executive leadership to develop compelling funding requests, steward reporting requirements, and communicate program impact to funders.
The Grants Officer serves as a dedicated proposal and reporting resource for the organization’s public and private funding portfolio. Responsibilities include researching and writing grant applications, preparing reports, coordinating submission requirements, and supporting continuous improvement efforts within the Grants Team.
POSITION SPECIFIC DUTIES & RESPONSIBILITIES:
General Requirements
- Write, edit, and prepare competitive grant proposals/applications, reports, letters of inquiry, concept papers, and related funding documents.
- Collect, analyze, and interpret quantitative and qualitative data to strengthen and complete grant proposals and reports, demonstrate program impact, and complete other funder requirements.
- Translate complex programmatic, financial, and evaluation information into clear and compelling proposals, reports, and requirements.
- Manage a portfolio of assigned funders and prospects, leading the planning, coordination, and execution of grant submissions while ensuring alignment with organizational priorities and funder requirements.
Grant Proposal Development
- Collaborate with program leaders, subject matter experts, finance staff, data team, and leadership to gather and analyze required application content.
- Prepare application attachments, supporting documentation, and narrative components in accordance with funder guidelines.
- Develop outcome and impact statements that effectively communicate program success.
- Maintain proposal templates, boilerplate language, and other grant writing resources.
- Assist in researching prospective grant opportunities aligned with agency priorities.
- Ensure proposals accurately reflect organizational priorities, program goals, and funder requirements.
Grant Reporting & Funder Communications
- Prepare and submit interim, annual, and final grant reports.
- Collaborate with program leadership, finance, and data team to obtain and analyze data and supporting documentation.
- Draft impact summaries, outcome narratives, success stories, and stewardship communications for funders.
- Monitor reporting requirements and deadlines to ensure compliance.
Project Management & Compliance
- Track assigned proposal and reporting deadlines to ensure timely submission.
- Maintain accurate records of grant requirements, submissions, and outcomes.
- Adhere to established Grants Team processes, procedures, and quality standards.
- Assist with maintaining grant compliance documentation and audit-ready records.
- Support internal review and approval workflows.
- Ensure all submissions are complete, accurate, and compliant with funder instructions.
Team Collaboration & Continuous Improvement
- Participate in Grants Team planning meetings and workflow coordination.
- Collaborate with colleagues to identify and implement process improvements.
- Maintain familiarity with agency programs, strategic priorities, and funding needs.
- Contribute to shared knowledge resources, templates, and best practices.
- Provide writing, editing, and proofreading support for grant-related projects and special initiatives as assigned.
- Maintain professional knowledge through training, webinars, professional associations, and self-directed learning.
QUALIFICATIONS
education:
- Bachelor’s degree in English, Communications, Journalism, Public Administration, Nonprofit Management, Business, Social Work, Psychology, Sociology, Education, or a related field is required.
- Master's degree preferred
EXPERIENCE:
- Five (5) years of experience in grant writing, proposal development, and/or grants management.
- Demonstrated experience developing successful grant proposals and reports.
- Experience with government, foundation, and corporate grant applications preferred.
- Experience in healthcare, behavioral health, human services, education, or nonprofit organizations preferred.
- Certified Fund Raising Executive (CFRE), Grant Professional Certification (GPC), or other grant-related designation preferred.
PERFORMANCE COMPETENCIES:
- Communication
- Decision Making
- Engagement
- Initiative and Accountability
- Interpersonal
- Learning
- Organizational Alignment
- Quality of Work
KNOWLEDGE/SKILLS/ABILITIES:
- Exceptional writing, editing, proofreading, and storytelling skills.
- Strong ability to manage multiple deadlines simultaneously.
- Ability to synthesize information from multiple stakeholders into a cohesive narrative.
- Excellent research and analytical skills.
- Strong organizational and project management abilities.
- Proficiency with Microsoft Office applications.
- Experience using databases, grant management systems, SharePoint, or CRM platforms preferred.
- Ability to work independently while contributing effectively as a team member.
- Ability to establish collaborative working relationships with staff at all organizational levels.
- Commitment to accuracy, accountability, continuous learning, and professional growth.
- Strong alignment with the mission, values, and goals of Family & Children's Services.
CERTIFICATIONS/LICENSES:
OTHER INFORMATION
SAFETY SENSITIVE JOB CLASSIFICATION:
This job is classified as a “safety-sensitive” position as defined by the Oklahoma Medical Marijuana and Patient Protection Act. Due to the “safety-sensitive” classification, an employee in this position would be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana license will not excuse you from the testing process or the consequences of testing positive for marijuana per the Family & Children’s Services Drug Free Workplace Policy, including possible revocation of a job offer or dismissal from employment.
Preferred
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Bachelors or better in Business Administration
Preferred
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
