Top 350 Office administration Jobs in Tulsa, Ok

Executive Assistant
Confidential —Tulsa, OK
- $20 - $25 an hour
- Part-time
- Writing skills
- Research
- Mid-level
Quick Apply
10d
Office Manager and Administrative Assistant
The Housing Partnership Network —Tulsa, OK
- $40,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
Office Manager
Standard Exteriors —Tulsa, OK
- $35,000 - $65,000 a year
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid time off
- Flexible schedule
Quick Apply
3d
Bilingual -Front Desk Recruiting Coordinator
Key Personnel —Tulsa, OK
- $17 - $20 an hour
- Full-time
- Bilingual
- Background check
- Spanish
- Health insurance
- Dental insurance
Quick Apply
Veterinary Receptionist
Trinity Employment Specialists —Tulsa, OK
- $16 - $17 an hour
- Weekends as needed
- Administrative experience
- High school diploma or GED
- Ability to lift 50 pounds
Quick Apply
12d
Visitor and Administrative Services Assistant
CHAMBER OF COMMERCE METROPOLITAN TULSA —Tulsa, OK
- $19.23 - $21.15 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Front Desk Associate
Strategic Financial Services, P.C. —Tulsa, OK
- From $19 an hour
- Full-time
- Computer literacy
- Writing skills
- English
- Health savings account
- Paid holidays
Quick Apply
5d
Clayton Homes Office Coordinator - Tulsa, OK
Clayton Careers —Tulsa, OK
- $20 - $22 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
Staff Assistant, Technical Operations
American Airlines —Tulsa, OK
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
8d
Administrative Assistant II - Claremore
THE SALVATION ARMY —Tulsa, OK
- $20 an hour
- Full-time
- Computer literacy
- Basic math
- English
Quick Apply
3d
Temp/Part time General Office Clerk
Robert Half —Tulsa, OK
- $19 - $20 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Office
- Disability insurance
- Dental insurance
Quick Apply
11d
Executive Assistant
Senior Star —Tulsa, OK
- Full-time
- Mid-level
- Office
- Front desk
Quick Apply
4d
Administrative Logistics Coordinator
Trinity Employment Specialists —Broken Arrow, OK
- $22 - $25 an hour
- Full-time
- Spanish
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Front Office/Scheduling Representative
Tulsa Retina Consultants —Tulsa, OK
- $17 an hour
- Full-time
- Background check
- Customer service
- Medical office experience
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
WOOD SYSTEMS INC —Tulsa, OK
- $17 - $20 an hour
- Full-time
- Word processing
- Office
- High school diploma or GED
- Dental insurance
- Paid time off
12d
Office and Client Experience Coordinator
Parrish DeVaughn —Tulsa, OK
- Full-time
- Inventory management
- Communication skills
- Entry level
Quick Apply
2d
Service Administrative Assistant I
Warren CAT —Tulsa, OK
- Research
- Office
- High school diploma or GED
- Dental insurance
- Vision insurance
Quick Apply
11d
Office Administrator
Strategic Financial Services, P.C. —Tulsa, OK
- From $19 an hour
- Full-time
- Microsoft Excel
- Management
- Inventory management
- Paid holidays
- Health insurance
Quick Apply
5d
Administrative Assistant II - Facilities
THE SALVATION ARMY —Tulsa, OK
- $18 - $20 an hour
- Full-time
- Computer literacy
- Basic math
- English
- Paid time off
- Retirement plan
Quick Apply
Administrative Assistant (Parks)
Tulsa County —Tulsa, OK
- $18.97 an hour
- Full-time
- Spanish
- Microsoft Excel
- High school

I want to receive the latest job alert for office administration in tulsa, ok

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office administration jobs near tulsa, ok

Executive Assistant

Confidential
Tulsa, OK

Quick Apply

Job Details

Part-time
$20 - $25 an hour
10 days ago

Qualifications

Business travel arrangements
Writing skills
Executive administrative support
Video conferencing software
Calendar management
Meeting facilitation
Project management software
Video conferences (communication methods)
Managing executive calendars
Social media brand management
Technical Proficiency
Video conferencing systems operation

Full Job Description

Position Summary

Our Company is seeking a high-performing Executive Assistant to serve as a strategic partner to our leadership team. In this role, you will act as the operational "anchor" for our Executive Team. You will bridge the gap between executive vision and daily execution by managing the Executive Team's demanding client and travel schedules. This role is designed for a professional who thrives in a fast-paced environment and is dedicated to ensuring the Executive Team's priorities are well supported. In addition to outstanding execution skills, this position also requires discretion, trust, and a professional demeanor with clients and prospects that reflect the company's brand. Some travel may be required. Support for the Executive Team's and philanthropic activities within the scope of work.

Core Responsibilities

Complex Calendar & Meeting Management

Schedule Control: Maintain full authority over the Executive Team's calendar to ensure it accurately reflects all upcoming commitments.
Strategic Scheduling:
Manage meeting volume and timing to protect productivity, generally limiting sessions to three per day.
Coordinate specific high-intensity sessions at optimal times of day to manage cognitive load.
Ensure appropriate buffer times and breaks of at least 15 minutes are maintained between all engagements.
Protect specific time blocks, such as mornings or certain weekdays, unless prior approval is granted.
Provide text or verbal communication of meeting starts and stops.
Meeting Logistics:
Define and confirm all meeting details, including physical locations, navigation instructions, or digital access links.
Ensure a clear purpose or agenda is established and documented for every scheduled meeting.
Finalize and confirm the daily schedule for the next day by 5:00 PM each evening.

Email & Communication Management

Inbox Oversight: Review and organize the Executive Team's inbox, filtering priority communications and identifying items for immediate awareness.
Correspondence: Read, draft, and respond to emails on behalf of the Executive Team.
Decision Support: Identify required decisions from incoming correspondence and compile necessary information to facilitate timely responses.
Records Management: Maintain organized documentation and specialized folders for critical professional correspondence.

Business Development & Pipeline Support

Opportunity Tracking: Monitor relevant portals and schedules for new business opportunities.
Research & Summarization: Utilize AI tools to develop concise, structured summaries of potential projects, highlighting key requirements and qualifications.
Documentation: Archive all relevant project files and materials in the company's centralized folders.

Social Media & Brand Support

Platform Management: Maintain a consistent professional presence on the Executive Team's social media accounts and linkage to the Company's social media platforms.
Content Coordination: Draft and schedule regular updates, ensuring all content is reviewed and approved before posting.

Other duties as assigned.

Required Skills & Qualifications

Availability: Must be available Monday through Friday, 11:00 am to 5:00 PM, to provide support within the 15–25-hour weekly requirement. Must be willing to respond to calls or texts outside of the 11:00 am-5:00 pm window as needed. Must be available to be in the on-site office
Technical Proficiency:
Skilled in calendar management software and video conferencing platforms.
Experienced with project management tools, time-tracking software, and file-sharing systems.
Accurate, professional execution is critically important.
As the Executive Team's representative, a professional presentation to clients, prospects, and staff is essential.
Professional Judgment for supporting the Executive Team in reducing its heavy administrative load.
Proficient in navigating professional social media networks and industry portals.
Administrative Support: Ability to coordinate complex business and personal travel arrangements for the Executive Team
Communication: Exceptional writing and organizational skills, with the ability to represent the Executive Team professionally across various channels.

Pay: $20.00 - $25.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

office administration jobs in tulsa, ok

Executive Assistant

Office Manager and Administrative Assistant

Office Manager

Bilingual -Front Desk Recruiting Coordinator

Veterinary Receptionist

Visitor and Administrative Services Assistant

Front Desk Associate

Clayton Homes Office Coordinator - Tulsa, OK

Staff Assistant, Technical Operations

Administrative Assistant II - Claremore

Temp/Part time General Office Clerk

Executive Assistant

Administrative Logistics Coordinator

Front Office/Scheduling Representative

Administrative Assistant

Office and Client Experience Coordinator

Service Administrative Assistant I

Office Administrator

Administrative Assistant II - Facilities

Administrative Assistant (Parks)

I want to receive the latest job alert for office administration in tulsa, ok

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected