Top 5 Catering assistant Jobs in Tulsa Ok

Admin Assistant II
Family & Childrens Services, Inc. —Tulsa, OK
- Mid-level
- Office
- High school diploma or GED
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Assistant Deli Manager
Brookshire Grocery Company —Tulsa, OK
- Weekends as needed
- 18 years or older
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
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Restaurant Assistant Manager
McAlister's Deli —Tulsa, OK
Our Restaurant Managers are at the Assistant Manager level and are food service experts, leaders who manage their team, and are on the front lines instructing,…
$40,000 - $60,000 a year
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Deli Manager
Jetro / Restaurant Depot —Tulsa, OK
Ensure proper customer service and works to develop relationships with large customers. Ability to read, analyze and interpret general business periodicals,…
$19.59 - $20.57 an hour
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Catering Assistant
Sunny Street Cafe —Columbus, OH
Sunny Street Cafe, a breakfast and lunch restaurant, is looking to hire a catering assistant. This position will help support our growing catering business in…
$16 - $18 an hour
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CATERING ASSISTANT (FULL TIME)
Eurest —Columbus, OH
Complies with regulator agency standards, including federal, state and JCAHO. Associates may also be eligible for paid and/or unpaid time off benefits in…
$20 - $22 an hour
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Admin Assistant II

Family & Childrens Services, Inc. -
Tulsa, OK

Quick Apply

Job Details

Qualifications

High school diploma or GED

Full Job Description

The Administrative Assistant provides centralized administrative, hospitality, and logistical support for the Executive Leadership Team (ELT) and executive offices. This role ensures the 8th floor executive environment is professional, organized, and meeting-ready while supporting daily operations, leadership meetings, and executive events. The position is designed as a shared executive support role, absorbing routine, operational, and interrupt-driven tasks to allow Administrative Assistants to focus on higher-level executive, strategic, and confidential responsibilities.

POSITION SPECIFIC DUTIES & RESPONSIBILITIES:

Executive Office & Reception Support

Serve as the primary point of contact for the 8th floor executive offices.
Maintain a professional, welcoming, and organized executive office environment.
Greet visitors and coordinate guest arrival for board members, community partners, and executive visitors as needed.
Act as an initial routing point for administrative or logistical requests directed to the executive offices.

Meeting, Event, and Hospitality Coordination

Coordinate catering for executive meetings, ELT meetings, leadership retreats, and executive events.
Place catering orders, confirm delivery details, and assist with setup and breakdown.
Prepare conference rooms and meeting spaces, including setup, materials placement, and hospitality readiness.
Provide day-of meeting and event support to ensure smooth execution.

Office Operations & Shared Space Management

Oversee readiness of shared executive spaces, including conference rooms, reception areas, and break areas.
Monitor and maintain inventory of office and printer supplies, beverages, snacks, and hospitality items.
Coordinate housekeeping or Facilities support to maintain executive offices and shared spaces.
Proactively identify operational issues and coordinate resolution with appropriate teams.

Administrative & Backup Support

Provide routine administrative and logistical backup support to Executive Assistants during high workload periods or absences.
Assist with document preparation, copying, and assembling meeting materials as assigned.
Support leadership retreats and recurring executive meetings in coordination with the CEO’s Executive Assistant.

Scope of Responsibility

This position provides operational and logistical support to the executive offices. The role does not independently:

- Manage executive calendars or inboxes
- Prepare board governance materials
- Draft confidential executive correspondence
- Exercise executive-level judgment or decision-making authority

QUALIFICATIONS

EDUCATION:

Must be a high school graduate or have HS equivalent

EXPERIENCE:

Experience in reception, administrative support, office operations, or hospitality-focused roles
Strong organizational skills and attention to detail
Professional communication and customer service skills
Ability to manage multiple tasks and shifting priorities

PERFORMANCE COMPETENCIES:

Communication
Decision Making
Engagement
Initiative and Accountability
Interpersonal
Learning
Organizational Alignment
Quality of Work

KNOWLEDGE/SKILLS/ABILITIES:

Ability to maintain professionalism, discretion, and confidentiality in an executive environment
Strong interpersonal and collaboration skills
High reliability, responsiveness, and follow-through
Ability to work independently while coordinating closely with executive administrative staff

OTHER INFORMATION

SAFETY SENSITIVE JOB CLASSIFICATION:

This job is classified as a “safety-sensitive” position as defined by the Oklahoma Medical Marijuana and Patient Protection Act. Due to the “safety-sensitive” classification, an employee in this position would be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana license will not excuse you from the testing process or the consequences of testing positive for marijuana per the Family & Children’s Services Drug Free Workplace Policy, including possible revocation of a job offer or dismissal from employment.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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catering assistant jobs in tulsa ok

Admin Assistant II

Assistant Deli Manager

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