Top 1 Activity assistant Jobs in Tuskegee, Al

GWCAES Program Assistant I, II, III
Tuskegee University —Tuskegee, AL
- Microsoft Excel
- Microsoft Outlook
- 5 years

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GWCAES Program Assistant I, II, III
Tuskegee University —Tuskegee, AL
Ability to develop and format program materials such as brochures, flyers, applications, and basic website content. Will this position required travel?
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GWCAES Program Assistant I, II, III

Tuskegee University -
Tuskegee, AL

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Job Details

Qualifications

Statistics
Website management
Stakeholder engagement
Confidential information handling
Microsoft Excel
Office activity coordination
Database systems
Microsoft Outlook
Business travel arrangements
Recruitment database management
5 years
Operations coordination
Brochures
Academic institution experience
Filing
Performance Reporting
Purchase order management
Mid-level
Master's degree
Administrative experience
High school diploma or GED
Meeting scheduling
Research project coordination
Research report preparation
Compliance reporting for grants
Organizational skills
Purchasing
Content implementation
Typing
Clerical experience

Full Job Description

Position Information

Position Title

GWCAES Program Assistant I, II, III

Status

Job Summary

The GWCAES Program Assistant provides administrative, programmatic, and operational support for research initiatives, with emphasis on recruitment/outreach programming, applicant coordination, data management, purchasing documentation, and reporting requirements. This position assists with tracking research program participants and activities, preparing program materials, maintaining databases, coordinating travel logistics, and supporting the preparation and submission of research-related reports and presentations. The GWCAES Program Assistant ensures accurate documentation, timely processing of transactions, and effective coordination of research program activities aligned with the experiment station requirements.

Essential Job Duties

Assist with departmental research programs, particularly those supporting recruitment, outreach, and participant engagement.
Gather, compile, maintain, and analyze program and research data for applicants, participants, and program outcomes.
Maintain databases and statistical data for all program applicants and participants, ensuring accuracy and confidentiality.
Assist with compiling, analyzing, and disseminating research program data to support program evaluation and reporting.
Prepare and format reports, presentations, and supporting documentation for research program activities and outcomes.
Assist with the preparation, submission, and tracking of programmatic and research-related reports in alignment with sponsor and university requirements.
Develop and implement program materials such as brochures, pamphlets, program applications, and website content to support research recruitment and outreach efforts.
Coordinate the application intake and selection process for research program applicants, including tracking submissions, organizing applicant files, and supporting selection workflows.
Type and process requisitions, purchase orders, vouchers, check requests, and related purchasing documentation for research program materials and supplies.
Coordinate reservations and travel arrangements for faculty, staff, students, and external stakeholders related to research program activities.
Provide general administrative support to ensure timely program implementation, effective communication, and successful coordination of research initiatives.

Qualifications (Education, Experience and Specialized Training)

GWCAES Program Assistant l: (Entry-Level)

High school diploma or the equivalent (Associates degree preferred)
0-3 years of administrative support, clerical, or program support experience.

GWCAES Program Assistant Il: (Intermediate-Level)

Associate degree or equivalent (Bachelor’s preferred)
3-5 years of progressive program support or administrative experience (preferably higher education, outreach, or program operations)

GWCAES Program Assistant ill: (Senior-Level)

Bachelor’s degree or equivalent (Master’s preferred)
5+ years progressive experience in program coordination, administrative operations, applicant tracking, reporting, or university program support .

Physical Demands

Skills and Attributes

Knowledge of administrative and program support operations within a university, research, or grant-funded environment.
Knowledge of program coordination processes, including recruitment/outreach support, applicant tracking, participant management, and recordkeeping.
Knowledge of procurement and financial documentation processes, including requisitions, purchase orders, vouchers, and check requests.
Knowledge of confidentiality requirements and proper handling of sensitive applicant, student, and participant information.
Strong organizational skills with the ability to manage multiple priorities, deadlines, and tasks with attention to detail and accuracy.
Strong written and verbal communication skills to prepare correspondence, reports, presentations, and program documentation.
Ability to gather, compile, maintain, and analyze program data for reporting and performance tracking.
Ability to maintain organized electronic and hard-copy files to ensure compliance and audit readiness.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience working with databases or data tracking systems.
Ability to develop and format program materials such as brochures, flyers, applications, and basic website content.
Ability to coordinate travel arrangements, scheduling, and logistical support for meetings, program activities, and outreach events.

Posting Detail Information

Posting Number

S999

Will this position required travel?

yes

Will this position required night, weekend, and after hour work?

yes

Will this positon be supported using grants or contract funding?

yess

Number of Vacancies

Desired Start Date

Position End Date (if temporary)

Open Date

04/10/2026

Close Date

07/31/2026

Open Until Filled

Special Instructions Summary

Each applicant, including all current employees, must complete and submit the following documents:

Tuskegee University employment application
Cover Letter
Resume/CV
Recommendation letters
Copies of unofficial transcripts.
Please note that official transcripts(s) will be required upon hire

Quick Link for Internal Postings

https://tuskegee.peopleadmin.com/postings/3668

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activity assistant jobs in tuskegee, al

GWCAES Program Assistant I, II, III

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