Required Application Materials
A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.
Important Instructions:
When prompted to upload your “resume”, upload your combined documents as one file.
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Please do not upload documents to “Cover Letter” or “References”.
If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.
Job Summary
The Physician Recruitment Coordinator supports the growth of the University of Texas Health Science Center at Tyler and UT Health East Texas by assisting the physician recruiters with the logistics of the recruitment process to result in the successful placement of physician candidates.
Key Responsibilities
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Assist the physician recruiter with the facilitation of site visits for the physician candidate and spouse or significant other, including arrangements for travel, lodging, meals, welcome gift, itineraries, and providing transportation, as needed.
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Assist the physician recruiter with candidate virtual interview process through telephone coordination and confirmation with both the candidate and the interviewer, as needed.
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Collaborate with team members regularly for high efficiency.
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Maintain current tracking of all candidates on active searches.
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Maintain monthly and year end reporting on all signed candidates.
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Process documentation for monthly physician recruitment budget reconciliation and audits.
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Process physician recruitment expense reports.
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Develop and maintain working knowledge of the health system and regional communities to assist with candidate inquiries.
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Attend team meetings and recruitment meetings, as needed.
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Develop and maintain relationships with local restaurants/hotels for scheduling and invoicing.
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Assemble and distribute all collateral materials for physician recruitment.
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Monitor and maintain office supplies and items needed for site visits.
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Establish high reach work objectives, personally track and report on performance.
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Assist in the design, ordering, and stocking of physician recruitment promotional items, literature, packets, and brochures, as needed.
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Develop and maintain current knowledge and trends for compliance with federal and state fair employment laws and guidelines.
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Aid with the documentation needed for the completion of the pre-credentialing process, as needed, including references, background check, license verification and other screening as needed.
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Process candidate reimbursement for reimbursable expenses incurred.
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Perform other duties and responsibilities as assigned.
Required Education/Experience
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Bachelor’s degree in a related field.
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Two (2) years’ experience in a related field of work.
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May accept a combination of education and experience.
Preferred Education/Experience
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One (1) year experience working within healthcare, sales, marketing.
Accompanying Knowledge, Skills, Abilities and Competencies
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Demonstrated marketing and public relations skills with the ability to communicate clearly and professionally to present practice opportunities in a positive manner.
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Excellent verbal and written communication skills, including superior grammar and proofreading skills.
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Excellent interpersonal skills with the ability to engage at all levels of the organization.
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Demonstrated a professional and adaptable demeanor with internal and external clients, including administrators, physicians, peers, and support staff.
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Proven track record of excellent customer service skills.
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Ability to multi-task, planning and prioritizing a large volume of detail-oriented work in accordance with changing deadlines.
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Demonstrated flexibility and initiative in a dynamic work environment.
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Work with minimum supervision, set priorities, and follow through to accomplish results.
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Strong computer technology skills I with MS Suite.
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Demonstrated ability to conduct internal research in an efficient, productive manner.
About The University of Texas at Tyler and UT Tyler Health Science Center
The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.
Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.
Providing exceptional patient care, comprehensive education and innovative research, The University of Texas at Tyler Health Science Center and UT Health East Texas combine to serve as the university medical center for Northeast Texas and beyond.
For more information, please visit https://www.uttyler.edu/about.
Why work for UT Tyler? Find out more: Why Work for UT Tyler?
Additional Information
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.
This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
For more information regarding benefits offered by UT Tyler, please visit https://www.uttyler.edu/offices/human-resources/employees/benefits.
Clinical Position Requirements
Clinical positions require pre-screening through our Occupational Health department, including a drug test. Employees are required to obtain annual influenza vaccines.
EEO Statement
The University of Texas at Tyler is an Equal Employment Opportunity Employer.
