Required Application Materials
A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.
Important Instructions:
When prompted to upload your “resume”, upload your combined documents as one file.
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Please do not upload documents to “Cover Letter” or “References”.
If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.
Job Summary
This position works between UT Tyler, UT Tyler Health Science Center and with UT Health East Texas to receive requisitions for equipment or other goods, verify nomenclature, determine proper bidders, prepare request for bids and accept, tabulate, and make award of purchase orders. Additionally, this position consults catalogs and suppliers to obtain prices, contacts proper vendors and issues purchase orders and resolves discrepancies between purchase order and invoices. Assist all departments with contract documents when needed. (Purchasing Addendums, EAJ Forms, internal contracts, etc.).
This position is responsible for maintaining proper procedures to meet State of Texas Veteran Heroes United in Business Program (VetHUB) requirements and responsible for assisting with required reporting.
Major Responsibilities/Duties/Critical Tasks
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Receive requisitions for equipment or other goods or services $15,000 and over.
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Verify nomenclature and specifications of purchase request.
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Determines proper bidders, prepares request for bids or request for proposals and all other bid documents.
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Accept, tabulate, and make awards of purchase orders in accordance with state and UT System rules and regulations.
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Receiving requisitions for routine purchases of any dollar amount verifies the specifications of purchase requests.
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Consult catalogs and suppliers to obtain prices and specifications.
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Contact proper vendor and issues purchase orders in accordance with state and UT System rules and regulations.
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Resolve discrepancies between purchase order and invoices, delivery dates, delays, damages and rejections.
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Correspond with parties involved to assure that orders, shipping, and deliveries are timely and in order.
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Responsible for being knowledgeable of the Group Purchasing Organizations used at UTHSCT. Examples are Vizient, Healthtrust, Supply Chain, TXsmartbuy, etc.
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Responsible for expediting orders and keeping follow-ups current and up to date.
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Adherent to internal controls, policies and procedures established by the UT System.
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Maintains proper procedures to meet VetHUB requirements.
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Assists with required reporting. Assists in promoting VetHUB participation in the provisions of goods and services on both UT Tyler and UT Tyler Health Science Center following the State of Texas guidelines.
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Identifies potential VetHUB businesses, performs vendor sites, determines their eligibility for participation in the VetHUB program and assists them in conducting business with UT Tyler and UT Tyler Health Science Center.
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Plans and Coordinates VetHUB forums and assists new vendors with certification process.
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Travel to procurement events to meet potential vendors.
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Perform other duties as assigned.
Required Education/Experience
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High School Diploma or GED equivalent.
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Two (2) years of procurement experience.
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May accept a combination of education and experience.
Preferred Education / Experience
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State purchasing experience.
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Healthcare or higher education knowledge.
Required Certifications/Licenses
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Certified Texas Contract Developer (CTCD) within 12 months of employment.
Accompanying Knowledge, Skills, Abilities and Competencies
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Proficient with Microsoft Office.
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Excellent customer service skills both in person and over the phone.
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Effectively manages multiple assignments at once, setting priorities and delivering results within tight deadlines.
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Work collaboratively and cooperatively with university personnel at all levels.
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Respond flexibly and positively in all circumstances, working calmly under pressure.
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Proven flexibility and initiative in a dynamic work environment.
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Ability to work autonomously to analyze and solve problems and make sound decisions.¿¿
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Utilize a variety of communication styles to achieve successful outcomes and negotiate agreements.
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Establish, nurture, and maintain productive relationships with internal and external audiences.
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Strong analytical, critical thinking, and problem-solving skills to efficiently identify and resolve issues.
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Demonstrates excellent organizational skills with strong attention to detail.
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Ethical.
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Ability to maintain confidential information.
About The University of Texas at Tyler
The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.
Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.
Our beautiful Tyler campus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites at The University of Texas Health Science Center at Tyler and in Palestine, Longview, and Houston.
With more than 80 bachelor's, master's and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.
For more information, please visit https://www.uttyler.edu/about/.
Why work for UT Tyler? Find out more: Why Work for UT Tyler?
Additional Information
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
For more information regarding benefits offered by UT Tyler, please visit https://www.uttyler.edu/offices/human-resources/employees/benefits.
EEO Statement
The University of Texas at Tyler is an Equal Employment Opportunity Employer.
