Top 1290 Administrative services Jobs in Union Grove Wi

Administrative Services Coordinator
Bredan Mechanical Systems —Waukesha, WI
- From $30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Branch Office Administrator
Edward Jones —Lake Geneva, WI
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Administrative Assistant
The Salvation Army Central Territory —Kenosha, WI
- $21.47 - $26.84 an hour
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Tuition reimbursement
Quick Apply
8d
Office Coordinator / Administrative Support
Rinvio —Racine, WI
- $22 - $24 an hour
- Full-time
- Hybrid work
- Office
- Administrative experience
- Communication skills
Quick Apply
Patient Services Coordinator
PT Solutions Physical Therapy —Mt Pleasant, WI
- $18 - $20 an hour
- Full-time
- Private practice
- Customer service
- HIPAA
- Paid time off
Quick Apply
Administrative Assistant
Eagle Disposal —Caledonia, WI
- $20 - $25 a year
- 8 hour shift
- Google Workspace
- Office
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
STV Group —Mount Pleasant, WI
- $83,978.91 - $95,975.90 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health savings account
- AD&D insurance
Office help
Ibarras Auto LLC —Union Grove, WI
- $12 - $15 an hour
- Part-time
- In person
- Computer literacy
- Office
- Computer skills
- Flexible schedule
Quick Apply
admissions coordinator
Pine Meadows Recovery —Kenosha, WI
- Full-time
- Customer service
- High school diploma or GED
- Associate's degree
Quick Apply
8d
Administrative Assistant / Customer Service Coordinator
Rinvio —Racine, WI
- $22 - $24 an hour
- Full-time
- Hybrid work
- Office
- Entry level
Quick Apply
Customer Service Representative
ND Paper —Sturtevant, WI
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Disability insurance
Quick Apply
Experienced Diesel Technician
Porsche Waukesha —Waukesha, WI
- From $25 an hour
- Full-time
- Dealership
- Customer service
- 5 years
- Paid training
- Health insurance
Quick Apply
Board Certified Behavior Analyst (BCBA), Full Time/Part Time
Apex Pediatric Therapy —Kenosha, WI
- $85,000 - $100,000 a year
- Part-time
- Hybrid work
- Background check
- Management
- Mid-level
- Paid training
- Continuing education credits
Quick Apply
2d
Licensed Clinical Social Worker (LCSW, LPC, LMFT)
LifeStance Health —Waukesha, WI
- $84,000 - $113,000 a year
- Choose your own hours
- Hybrid work
- LMFT
- Psychiatry
- Licensed Clinical Social Worker
- Paid parental leave
- Health insurance
Quick Apply
Licensed Clinical Social Worker (LCSW, LPC, LMFT)
LifeStance Health —Racine, WI
- $84,000 - $113,000 a year
- Choose your own hours
- Hybrid work
- LMFT
- Psychiatry
- Licensed Clinical Social Worker
- Paid parental leave
- Health insurance
Quick Apply
14d
Licensed Marriage and Family Therapist (LMFT, LPC, LCSW)
LifeStance Health —Racine, WI
- $82,000 - $109,000 a year
- Choose your own hours
- Hybrid work
- LMFT
- Psychiatry
- Licensed Clinical Social Worker
- Paid parental leave
- Health insurance
Quick Apply
13d
Clinical Psychologist
LifeStance Health —Racine, WI
- $103,000 - $138,000 a year
- Choose your own hours
- Hybrid work
- Psychiatry
- Adults
- Outpatient experience
- Paid parental leave
- Health insurance
Quick Apply
10d
Licensed Clinical Therapist (LCSW, LPC, LMFT)
LifeStance Health —Racine, WI
- $84,000 - $113,000 a year
- Choose your own hours
- Hybrid work
- LMFT
- Psychiatry
- Licensed Clinical Social Worker
- Paid parental leave
- Health insurance
Quick Apply
9d
General Manager in Training
Crunch Fitness by JEM Wellness Brands —Kenosha, WI
- $45,000 - $55,000 a year
- Full-time
- 18 years or older
- CPR Certification
- Inventory management
- Disability insurance
- Health insurance
Quick Apply
Farmer
Hunger Task Force —Franklin, WI
- $37,000 - $55,000 a year
- Full-time
- Background check
- 5 years
- Bachelor of Science
- Health insurance
- Dental insurance
Quick Apply

I want to receive the latest job alert for administrative services in union grove wi

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative services jobs near union grove wi

Office Administrator jobs in Racine, WI

Administrative Assistant jobs in Kenosha, WI

Diesel Technician jobs in Waukesha, WI

Administrative Assistant jobs in Caledonia, WI

Office Administrator jobs in Mount Pleasant, WI

Admissions Coordinator jobs in Kenosha, WI

Social Studies Teacher jobs in Kansas

Social Work Intern jobs in Las Vegas, NV

Licensed Clinical Social Worker jobs in Altamonte Springs, FL

Clinical Research Assistant jobs in Indianapolis, IN

Licensed Clinical Social Worker jobs in Detroit, MI

Dock Worker jobs in Philadelphia, PA

Licensed Clinical Social Worker jobs in Forest Park, IL

Office Administrator jobs in Puyallup, WA

Construction Administrator jobs in Tampa, FL

Office Administrator jobs in Des Moines, IA

Office Administrator jobs in Shreveport, LA

School Administrator jobs in Massachusetts

Office Administrator jobs in Maryland

Office jobs in Arlington, TX

Administrative Services Coordinator

Bredan Mechanical Systems
Waukesha, WI

Quick Apply

Job Details

Full-time
From $30 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

High school diploma or GED
Data entry
Payroll processing
Payroll record maintenance

Full Job Description

The Administrative Services Coordinator supports accounting and project operations for a commercial, union HVAC company, with a focus on payroll data entry, construction billing, and project coordination.

Key Responsibilities

Enter and verify union and non-union payroll data, including weekly timesheets, job codes, and cost allocations for field employees.
Assist with construction billing, including preparing AIA pay applications, warranty letters, lien waivers, and other supporting documentation for general contractors.
Maintain positive working relationships with GC project admins and AP/AR contacts, helping resolve billing questions and documentation requests.
Support project management coordination by updating job records, tracking contract values, change orders, and percent complete in the project system.
Process and track accounts receivable, including generating invoices, posting payments, and monitoring aging reports.
Track expenses and accounts payable, including coding vendor invoices to jobs, routing for approval, and preparing them for entry in accounting software.
Assist with the setup and maintenance of projects in ServiceTitan; support data accuracy between ServiceTitan and accounting platforms. ServiceTitan experience is a plus.
Support basic accounting workflows in QuickBooks Online or similar systems; QuickBooks Online experience is a plus.
Support AIA- and schedule-of-values-based billing workflows within construction accounting tools; ComputerEase experience is a plus.
Maintain organized electronic and physical filing of contracts, change orders, payroll records, and billing documentation.

Qualifications

High school diploma or equivalent required.
Prior experience in construction or mechanical/HVAC administration, accounting, or project coordination preferred.
Familiarity with payroll data entry/timesheets, accounts receivable, and basic accounts payable processes.
Experience with AIA billing formats (G702/G703) strongly preferred.
Proficiency with Microsoft Office, especially Excel and Outlook.
Experience with ServiceTitan, QuickBooks Online, or ComputerEase is a plus.
Strong attention to detail, organizational skills, and ability to manage multiple deadlines in a fast-paced construction environment.

Bredan Mechanical Systems is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or gender identity.

Pay: From $30.00 per hour

Expected hours: 40.0 per week

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Experience:

AIA billing: 2 years (Required)
union payroll: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in union grove wi

Administrative Services Coordinator

Branch Office Administrator

Administrative Assistant

Office Coordinator / Administrative Support

Patient Services Coordinator

Administrative Assistant

Executive Assistant

Office help

admissions coordinator

Administrative Assistant / Customer Service Coordinator

Customer Service Representative

Experienced Diesel Technician

Board Certified Behavior Analyst (BCBA), Full Time/Part Time

Licensed Clinical Social Worker (LCSW, LPC, LMFT)

Licensed Clinical Social Worker (LCSW, LPC, LMFT)

Licensed Marriage and Family Therapist (LMFT, LPC, LCSW)

Clinical Psychologist

Licensed Clinical Therapist (LCSW, LPC, LMFT)

General Manager in Training

Farmer

I want to receive the latest job alert for administrative services in union grove wi

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected