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Administrative Support Assistant, Central Office

Penn State University -
University Park, PA

Apply Now

Job Details

Full-time
$40,608 - $58,836 a year

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Meeting minutes
Office supply management
Website maintenance
Confidential information handling
Business travel arrangements
Phone communication
Greeting customers
Filing
Meeting transcription
Data reporting
Mid-level
Phone call screening
High school diploma or GED
Meeting scheduling
Mail management
Customer engagement
Financial data management
Office supply ordering
Purchasing
Mail processing
Expenditure monitoring
Budget tracking
2 years
Communication skills
Editing
Websites
Office record organization

Full Job Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .

POSITION SPECIFICS

The Pennsylvania State University, Residence Life , is seeking a candidate for an Administrative Support Assistant to serve as the first point of contact in person and via phone, maintain confidential information, and coordinate the needs of the unit across the Commonwealth.

The successful candidate will be responsible for the following:

Greet customers, provide information, and refer them as appropriate.
Screen and process routine telephone communications, mail, and requests.
Schedule and maintain a calendar of appointments, meetings, travel itineraries, etc.
Monitor and maintain budget, process financial transactions, track expenditures
Coordinate travel arrangements, make reservations, and process reimbursements.
Maintain files and databases; assemble and format data to create simple reports.
Prepare documents, meeting materials, and correspondence.
Update and make routine changes to web pages.
Maintain confidential and sensitive information and materials.
Record and distribute meeting minutes.
Compose and edit written communication.
Maintain inventory and order or purchase office supplies.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page .

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

Apply Now

Refine Your Search

administrative support assistant, central office jobs in university park, pa

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Administrative Support Manager - Office of Technology Transfer

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APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

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