city clerk administrative assistant
CITY OF HARVEY —Harvey, IL
- $20 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
STAFF ASST
City of Chicago —Chicago, IL
- $68,616 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- High school
5d
Freedom of Information Act (FOIA) Officer
State of Illinois —Chicago, IL
- $7,500 - $10,000 a month
- Full-time
- Background check
- Mid-level
- Bachelor's degree
- Paid parental leave
- Health insurance
Quick Apply
Assistant Family and Community Resource Center (FCRC) Administrator
State of Illinois —Chicago, IL
- $9,833 - $10,850 a month
- Full-time
- Bilingual
- Office
- Administrative experience
- Paid parental leave
- Paid holidays
8d
Capture & Proposal Manager - Government Contracts
Chicago Lighthouse for People Who Are Blind or Visually Impaired —Chicago, IL
- $75,000 - $85,000 a year
- Full-time
- 3 years
- AWS
- Senior level
- Paid holidays
- Disability insurance
Quick Apply
Assistant Corporation Counsel
City of Joliet —Joliet, IL
- $111,000 - $118,363 a year
- Full-time
- 5 years
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Assistant Regional Administrator
State of Illinois —Homewood, IL
- $9,900 - $142,020 a year
- Full-time
- Bilingual
- Management
- 5 years
- Paid parental leave
- Paid holidays
7d
HEALTH INFORMATION TECHNICIAN
State of Illinois —Hines, IL
- $4,747 - $6,446 a month
- Full-time
- Bilingual
- Background check
- Pass drug screening
- Paid parental leave
- Paid holidays
11d
REHABILITATION CASE COORDINATOR I (UMP)
State of Illinois —Chicago, IL
- $49,728 - $65,148 a year
- Full-time
- Spanish
- High school
- Experience working with individuals with disabilities
- Paid parental leave
- Paid holidays
7d
ANIMAL CARE CLERK - HOURLY
City of Chicago —Chicago, IL
- From $27.72 an hour
- Online Application
- High school
- Office
- Front desk
10d
PERFORMANCE MONITORING & EXECUTION SPECIALIST
State of Illinois —Chicago, IL
- $6,460 a month
- Full-time
- Bilingual
- Background check
- Master of Social Work
- Paid parental leave
- Paid holidays
9d
Mail & Messenger Driver - Chicago
State of Illinois —Chicago, IL
- $3,935 a month
- Overtime
- Bilingual
- Background check
- High school
- Paid parental leave
- Paid holidays
2d
Quality Assurance Reviewer
State of Illinois —Joliet, IL
- $5,834 - $8,307 a month
- Overtime
- Bilingual
- Mid-level
- Office
- Paid parental leave
- Paid holidays
3d
DISTRICT CLERK
City of Chicago —Chicago, IL
- $53,520 a year
- Multiple hires
- Office
- Data entry
- Fair chance
1d
Permit Clerk Building
City Of Gary —Gary, IN
- $37,850.21 a year
- Full-time
- Computer literacy
- Writing skills
- Office
Quick Apply
10d
Senior Help Desk Technician II
Contact Government Services, LLC —Chicago, IL
- $108,000 - $156,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Databases
- Health insurance
- Dental insurance
Quick Apply
Data Specialist
Contact Government Services, LLC —Chicago, IL
- $61,152 - $82,992 a year
- Full-time
- Mid-level
- Training & development
- Health insurance
- Dental insurance
Quick Apply
COLLECTIONS REPRESENTATIVE
City of Chicago —Chicago, IL
- From $51,936 a year
- Online Application
- High school
- Research
- Office
11d
DEPUTY OMBUDSMAN
State of Illinois —Chicago, IL
- $9,495 - $16,413 a month
- Full-time
- Bilingual
- Background check
- Pass drug screening
- Paid parental leave
- Paid holidays
4d
Senior Help Desk Technician
Contact Government Services, LLC —Chicago, IL
- $40,000 - $80,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Databases
- Health insurance
- Dental insurance
Quick Apply

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city clerk administrative assistant

CITY OF HARVEY -
Harvey, IL

Quick Apply

Job Details

Full-time
$20 - $22 an hour

Qualifications

Customer communication
Confidential information handling
Microsoft Excel
Customer relationship building
Microsoft Outlook
Client inquiry handling
High school diploma or GED
Internal employee customer service
Clerical experience
Database software proficiency

Full Job Description

The Administrative Assistant for the City Clerk’s Office provides essential clerical, administrative, and customer service support to ensure the efficient operation of the Clerk’s Office. This position assists the City Clerk and Deputy City Clerk with records management, public inquiries, meeting preparation, and compliance with applicable laws, including the Illinois Freedom of Information Act (FOIA) and Open Meetings Act (OMA

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provide direct administrative support to the City Clerk and Deputy City Clerk.
Answer phones, respond to emails, and assist residents, staff, and officials with inquiries.
Prepare correspondence, reports, and general office documents.
Maintain office supplies and coordinate general office operations.
Assist in maintaining official municipal records, files, and archives.
Organize, scan, and file documents in accordance with records retention requirements.
Support records retrieval requests from internal departments and the public.
Assist the Deputy Clerk with processing Freedom of Information Act (FOIA) requests.
Track requests, gather responsive records, and prepare documents for review and redaction.
Assist in maintaining FOIA logs and ensure statutory deadlines are tracked.
Assist in posting City Council agendas, packets, and supporting materials.
Help coordinate meetings, including distribution of notices and posting requirements under OMA.
Attend 2 City Council Meetings a month to assist with documentation.
Assist and attend City events when directed by the City Clerk or Deputy City Clerk.
Assist the public with applications, permits, and general Clerk’s Office services.
Assist with election-related duties including voter services, candidate filings, and coordination with election authorities.
Notarize City and citizen documents as required.
Perform additional duties as assigned by the City Clerk or Deputy City Clerk.

OTHER JOB FUNCTIONS

Ability to communicate with, and respond to questions from elected officials, managers and employees.
Ability to work collaboratively in a team environment.
Performs related work as required and directed by the City Clerk, Deputy and City Clerk

MINIMUM QUALIFICATIONS - EDUCATION & EXPERIENCE

High school diploma or equivalent required.
Associate’s degree or coursework in public administration, business administration, or related field preferred.
1–3 years of administrative or clerical experience, preferably in a municipal or government setting.

MINIMUM QUALIFICATIONS - SKILLS, KNOWLEDGE & ABILITIES

Must be detail oriented, have excellent follow though, time management, and organizational skills.
Strong interpersonal skill, both verbal and written.
Knowledge of general office practices and procedures.
Demonstrates good customer relations.
Ability to accurately record and maintain records.
Ability to exercise discretion in working with highly sensitive and confidential information.
Ability to learn to effectively operate any City software.
Ability to adapt to changing work situations and assignments.
Ability to respond to inquiries and deadlines in a timely, accurate and courteous manner.
Proficiency in the use of Microsoft Office, including Outlook, Word and Excel, data base programs, and internet.

Quick Apply

Refine Your Search

government jobs in university park il

city clerk administrative assistant

STAFF ASST

Freedom of Information Act (FOIA) Officer

Assistant Family and Community Resource Center (FCRC) Administrator

Capture & Proposal Manager - Government Contracts

Assistant Corporation Counsel

Assistant Regional Administrator

HEALTH INFORMATION TECHNICIAN

REHABILITATION CASE COORDINATOR I (UMP)

ANIMAL CARE CLERK - HOURLY

PERFORMANCE MONITORING & EXECUTION SPECIALIST

Mail & Messenger Driver - Chicago

Quality Assurance Reviewer

DISTRICT CLERK

Permit Clerk Building

Senior Help Desk Technician II

Data Specialist

COLLECTIONS REPRESENTATIVE

DEPUTY OMBUDSMAN

Senior Help Desk Technician

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ESSENTIAL DUTIES AND RESPONSIBILITIES

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MINIMUM QUALIFICATIONS - EDUCATION & EXPERIENCE

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