Salary Range: To be determined during interview process
Employment Status: Full Time
Shift: First
POSITION SUMMARY
To perform a variety of professional and technical duties in the purchasing of materials, supplies, equipment and services. Incumbents assigned to this level perform the most routine professional purchasing duties requiring general working knowledge of purchasing policies and procedures. In addition to the individual shall also be responsible for internal coordination of communication according to customer and company requirements. General job duties and responsibilities shall include but not be limited to the following:
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Participate in the purchase of materials, supplies, equipment and services;
- Receive, examine, and process departmental requests;
- Prepare quotes and other necessary documents related to the purchasing of materials, supplies, equipment and services in both formal and informal situations;
- Solicit bids from appropriate vendors, and compare costs and evaluate the quality and suitability of materials, supplies, equipment and services;
- Select appropriate vendors; accomplish the purchase of materials, supplies, equipment and services;
- Maintain contact with vendors; keep informed of new products, market conditions, and current prices; monitor and evaluate vendor performance;
- Confer with responsible department employees to determine purchasing needs, specifications, areas of standardization, and special problems;
- Coordinate purchasing activities with other departments and outside organizations as required;
- Investigate and follow-up on changes and complaints, secure adjustments, and make changes and correction to purchase orders;
- Maintain liaison with the Sales, Document Control and Planning Groups on matters relating to substitutions, equivalents, delivery schedules, and vendor problems;
- Communicate and process customer inquiries including Request for Quote (RFQ)
- Make order entries
- Coordinate customer production and delivery requirements with operations
- Maintain and communicate delivery schedule with customers
- Participate in customer meetings
- Keep track of delivery and quality performance on each customer account
- Assist in the disposition of surplus property and equipment;
- Perform other duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Immediate supervision is provided by Director of Materials and Business Development and higher-
level administrative.
QUALIFICATIONS
- Purchasing practices and procedures.
- Methods and techniques utilized in grading and analyzing the quality of materials, supplies, equipment and services.
- Basic accounting procedures and practices.
- Evaluate quality and price of products to judge suitability of goods and alternatives offered.
- Prepare quotes and specifications.
- Establish and maintain cooperative relationships with departmental representatives and vendors.
- Tactfully and skillfully obtain the proper materials and services in a timely manner for a fair and reasonable price.
- Excellent interpersonal and both written and oral communication skills.
- Proficient in Microsoft Office including Word, Excel, PowerPoint and Outlook.
EDUCATION AND / OR EXPERIENCE
Education:
- High School Diploma or equivalent required.
- Bachelor’s Degree preferred.
Experience:
- One to two year experience prefer but not required.
Probationary Period:
Employees must complete 90 days of probation at a satisfactory performance level prior to gaining permanent status.
LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write
simple correspondence. Ability to effectively present information in one-on-one and small group
situations to customers, clients, and other employees of the company.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common
fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or
diagram form. Ability to deal with problems involving several concrete variables in standardized
situations.
CERTIFICATES, LICENSE, AND REGISTRATIONS
Driver’s License:
Possession of a valid California Class C Driver’s License.
ACKNOWLEDGMENT:
- The duties listed above are intended only as illustrations of the various type of work that maybe performed
- The omission of specific statement of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position
- The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and
- requirements of the job change.
