Top 164 Program assistant Jobs in Urbandale, Ia

Executive & Personal Assistant (EAPA)
Iowa Diabetes —West Des Moines, IA
- Full-time
- Background check
- Google Workspace
- Clinic experience
Quick Apply
Administrative Assistant
DOWLING CATHOLIC HIGH SCHOOL —West Des Moines, IA
- $23 - $26 an hour
- Weekends as needed
- Background check
- English
- Mid-level
- Health savings account
- Health insurance
Quick Apply
12d
Administrative Assistant
Elite Fire & Automation —Des Moines, IA
- $20 - $23 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
4d
Human Resources Administrative Assistant
Electrical Power Products Inc. —Des Moines, IA
- Microsoft Excel
- Computer literacy
- Office
- Opportunities for advancement
Quick Apply
Administrative Assistant to Special Education
Urbandale Community School District —Urbandale, IA
- $20.96 an hour
- Full-time
- Mid-level
- Office
- 3 years
Sr Administrative Assistant
Principal Financial Group —Des Moines, IA
- $22.93 - $40.96 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
11d
Executive Assistant - Community Engagement
Des Moines Public School District —Des Moines, IA
- $44,391 - $52,095 a year
- Weekends as needed
- 5 years
- Mid-level
- High school diploma or GED
5d
Executive Assistant
Federal Home Loan Bank of Des Moines —Des Moines, IA
- $65,540 - $77,829 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Mid-level
- Paid holidays
- 401(k)
Communications Support Specialist A&S
Drake University —Des Moines, IA
- Online Application
- Mid-level
- Databases
- University
6d
Executive Assistant-full time-days
MercyOne —Des Moines, IA
- Full-time
- Acute care
- Hospital
- Word processing
2d
Administrative Support Assistant 2
State of Iowa —Des Moines, IA
- Online Application
- Word processing
- Research
- Mid-level
- Paid holidays
- Dental insurance
6d
Administrative Assistant 2 - Polk Co
State of Iowa —Des Moines, IA
- Full-time
- Microsoft Access
- Mid-level
- Office
- Paid jury duty
- Paid holidays
5d
Administrative Support Assistant 3
State of Iowa —Des Moines, IA
- Online Application
- Background check
- Mid-level
- Office
- Paid holidays
- Disability insurance
5d
Program Assistant (The National PCA Hub)
Iowa Primary Care Association —Des Moines, IA
- $50,000 - $80,000 a year
- Microsoft Outlook
- Mid-level
- Administrative experience
Quick Apply
4d
Administrative Assistant
Conlin Properties —Des Moines, IA
- $19 - $22 an hour
- Full-time
- Microsoft Excel
- Inventory management
- Office
Quick Apply
Program Specialist (OPR)
State of Iowa —Des Moines, IA
- $23.73 - $37.52 an hour
- Full-time
- Writing skills
- Mid-level
- Office
5d
Administrative Coordinator
Indigo Living —West Des Moines, IA
- Mid-level
- Organizational skills
- Experience equivalent to degree accepted
5h
E-commerce Support Specialist
YYWireless —Clive, IA
- $17.50 an hour
- Overtime
- Computer literacy
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Underwriter - Detail-Oriented | Process-Focused | Customer Support Specialist
R&A Risk Professionals —Urbandale, IA
- $55,000 - $65,000 a year
- Full-time
- Background check
- Microsoft Excel
- Customer service
Quick Apply
Residential Sites Program Coordinator
Optimae LifeServices —Des Moines, IA
- Full-time
- Background check
- 18 years or older
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
4d

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Executive & Personal Assistant (EAPA)

Iowa Diabetes -
West Des Moines, IA

Quick Apply

Job Details

Full-time

Qualifications

Google Workspace
Teamwork
Confidential information handling
Google Sheets
Google Docs
Google Drive
Executive administrative support
Clinic experience
High school diploma or GED
Front desk
Process management
Google Calendar

Full Job Description

We're looking for a highly organized, detail-oriented Executive & Personal Assistant (EAPA) who excels at creating order from complexity.

In role, you'll support the CEO and executive leadership by managing schedules, coordinating communications, tracking priorities, and ensuring important initiatives stay on track. This role is perfect for someone who enjoys being the person behind the scenes who keeps everything moving forward.

Success in this position requires exceptional follow-through, quick turnaround times, strong judgment, and the ability to adapt as priorities shift. The right person is proactive, resourceful, and energized by helping leaders operate at their highest level.

How We're Different

Founded in 2007, Iowa Diabetes is a leading diabetes research and care organization in West Des Moines, Iowa, dedicated to improving the lives of adults and children living with diabetes, obesity, and related conditions. Through comprehensive clinical care, patient education, and innovative research, our team has conducted 250+ clinical studies and continues to make a meaningful impact on individual health and the broader community.

We practice intentionally—in patient care, leadership, and our organizational culture. This is what truly sets us apart.

✔ Challenge yourself: This role is ideal for someone who is motivated, driven, resourceful, and energized by solving problems and staying two steps ahead.

✔ Turn chaos into order: Create systems, processes, and structure that help a fast-paced organization operate more efficiently.

✔ Be the trusted partner: Work alongside executive leadership to create focus, organization, and momentum around the priorities that matter most.

✔ Drive accountability: Keep priorities visible, action items moving, and commitments from falling through the cracks.

✔ Fuel meaningful work: The work you do directly supports the researchers, clinicians, and staff who are changing lives through innovative care and groundbreaking clinical research.

Role Highlights

Job Type: Full-time, exempt
Location: On-site in West Des Moines, Iowa
Schedule: Flexible options available

What You Bring to the Team

Required Qualifications and Skills

3+ years of experience in an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, supporting visionaries, or similar support role
Exceptional organizational skills and attention to detail
Strong written, verbal, and interpersonal communication skills
Proven ability to manage multiple priorities, deadlines, and competing demands
High level of professionalism, discretion, and ability to maintain confidentiality
Strong follow-through, accountability, and problem-solving skills
Ability to work independently, anticipate needs, and proactively drive tasks to completion
Advanced proficiency in Google Workspace, particularly Google Sheets, Docs, Calendar, and Drive

Preferred Qualifications and Skills

Experience supporting executive leaders, business owners, physicians, or senior leadership teams
Healthcare, clinical, research, or physician-support experience preferred
Experience managing complex calendars, travel arrangements, meetings, and executive communications
Familiarity with EOS® or other goal-setting and accountability frameworks
Experience coordinating projects, tracking priorities, and supporting organizational initiatives

How You'll Make a Difference

Manage executive calendars, scheduling, and priorities to maximize leadership effectiveness and focus.
Coordinate meetings, including agendas, logistics, note-taking, action item tracking, and follow-up.
Track key initiatives, projects, goals, and commitments to ensure priorities stay on track.
Draft executive communications, presentations, reports, and meeting materials.
Transform conversations, voice notes, and ideas into organized action plans and next steps.
Conduct research and prepare briefing materials to support strategic decision-making.
Coordinate travel, appointments, and other administrative needs as assigned.
Support EOS execution by tracking Rocks, priorities, scorecards, to-dos, and organizational goals, while coordinating planning sessions, accountability meetings, and follow-up activities.
Help drive accountability across leadership by monitoring progress, maintaining visibility into key objectives, and ensuring commitments are completed.
Develop systems, tools, and processes that improve organization, efficiency, and execution.
Leverage technology and AI tools to streamline workflows and enhance productivity.
Maintain the highest level of professionalism, discretion, and confidentiality.
Partner closely with the People & Culture Coordinator to ensure leadership meetings, events, communications, visitors, and onsite support needs are executed seamlessly.
Serve as a trusted partner to executive leadership by anticipating needs, solving problems proactively, and driving follow-through.

Job Type: Full-time

Application Question(s):

Will you now or in the future require a visa sponsorship? This includes visas such as H-1B, F-1 (OPT), TN, L-1, or others. If your answer is yes, please explain.
Prior to joining our team, a pre-employment drugscreen and background check is required. Please type "yes" if you understand.
What is your familiarity with EOS?
What is your availability?
Please detail your expereince and comfort level with Google Workspace (Google Sheets, Google Drive, Google Calendar etc.)
Please explain why you'd make a good match as our newest Executive Assistant

Experience:

Executive administrative support: 3 years (Required)

Ability to Commute:

West Des Moines, IA 50266 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

program assistant jobs in urbandale, ia

Executive & Personal Assistant (EAPA)

Administrative Assistant

Administrative Assistant

Human Resources Administrative Assistant

Administrative Assistant to Special Education

Sr Administrative Assistant

Executive Assistant - Community Engagement

Executive Assistant

Communications Support Specialist A&S

Executive Assistant-full time-days

Administrative Support Assistant 2

Administrative Assistant 2 - Polk Co

Administrative Support Assistant 3

Program Assistant (The National PCA Hub)

Administrative Assistant

Program Specialist (OPR)

Administrative Coordinator

E-commerce Support Specialist

Underwriter - Detail-Oriented | Process-Focused | Customer Support Specialist

Residential Sites Program Coordinator

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