Top 17 Assistant project coordinator Jobs in Urbandale Ia

Executive & Personal Assistant (EAPA)
Iowa Diabetes —West Des Moines, IA
- Full-time
- Background check
- Google Workspace
- Clinic experience
Quick Apply
Assistant Project Coordinator
Boyd Jones Construction —Urbandale, IA
- Part-time
- Organizational skills
- Business
- Associate's degree
Quick Apply
Physical Therapy Aide - Urbandale, IA
Athletico Physical Therapy —Urbandale, IA
- $12 - $20 an hour
- Overtime
- Physical & Rehabilitation Medicine
- English
- Clinic
- Employee assistance program
- Employee discount
12d
Office Coordinator
Arvato —Cumming, IA
- Online Application
- English
- Mid-level
- Office
- Commuter assistance
- Paid holidays
Quick Apply
7d
Physical Therapy Aide - Des Moines (East), IA
Athletico Physical Therapy —Des Moines, IA
- $12 - $20 an hour
- Overtime
- Physical & Rehabilitation Medicine
- English
- Clinic
- Employee assistance program
- Employee discount
Physical Therapy Aide - Waukee (South), IA
Athletico Physical Therapy —Waukee, IA
- $12 - $20 an hour
- Overtime
- Physical & Rehabilitation Medicine
- English
- Clinic
- Employee assistance program
- Employee discount
6d
Night Stocker
Hy-Vee Inc —Urbandale, IA
- Part-time
- 18 years or older
- Basic math
- Pass drug screening
Night Stocker (Overnight)
Hy-Vee Inc —Grimes, IA
- Part-time
- Basic math
- Pass drug screening
- No high school diploma
7d
Realty Specialist
Ducks Unlimited, Inc. —Des Moines, IA
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Quick Apply
8d
Work Study - Design Project Assistant
Des Moines Area Community College —Ankeny, IA
- $12.50 an hour
- Part-time
- Computer literacy
- University
- US work authorization
Apartment Service Technician(AST)
Newbury Living —Des Moines, IA
- $27 an hour
- Evenings as needed
- Mid-level
- 21 years or older
- Apartments
Quick Apply
Meat Assistant Department Manager
Hy-Vee Inc —Urbandale, IA
- Full-time
- Basic math
- Pass drug screening
- Mid-level
Physician - Primary Care
US Veterans Health Administration —Des Moines, IA
- $250,000 - $315,000 a year
- Online Application
- Background check
- Medicine
- Surgery
- Paid holidays
- Loan repayment program
4d

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Assistant/Associate Analyst, Supply Chain Strategy - A&F Co.
Abercrombie & Fitch Co. —New Albany, OH
Bachelor’s degree in Supply Chain, Operations, Business, Industrial Engineering, or related field, plus 2+ years of relevant experience.
HR Coordinator
Best Restaurant Equipment & Design —Columbus, OH
Administer company benefit plans by completing appropriate paperwork, updating information and payment of premiums.
$24 - $27 an hour
Quick Apply
7d

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Executive & Personal Assistant (EAPA)

Iowa Diabetes -
West Des Moines, IA

Quick Apply

Job Details

Full-time

Qualifications

Google Workspace
Teamwork
Confidential information handling
Google Sheets
Google Docs
Google Drive
Executive administrative support
Clinic experience
High school diploma or GED
Front desk
Process management
Google Calendar

Full Job Description

We're looking for a highly organized, detail-oriented Executive & Personal Assistant (EAPA) who excels at creating order from complexity.

In role, you'll support the CEO and executive leadership by managing schedules, coordinating communications, tracking priorities, and ensuring important initiatives stay on track. This role is perfect for someone who enjoys being the person behind the scenes who keeps everything moving forward.

Success in this position requires exceptional follow-through, quick turnaround times, strong judgment, and the ability to adapt as priorities shift. The right person is proactive, resourceful, and energized by helping leaders operate at their highest level.

How We're Different

Founded in 2007, Iowa Diabetes is a leading diabetes research and care organization in West Des Moines, Iowa, dedicated to improving the lives of adults and children living with diabetes, obesity, and related conditions. Through comprehensive clinical care, patient education, and innovative research, our team has conducted 250+ clinical studies and continues to make a meaningful impact on individual health and the broader community.

We practice intentionally—in patient care, leadership, and our organizational culture. This is what truly sets us apart.

✔ Challenge yourself: This role is ideal for someone who is motivated, driven, resourceful, and energized by solving problems and staying two steps ahead.

✔ Turn chaos into order: Create systems, processes, and structure that help a fast-paced organization operate more efficiently.

✔ Be the trusted partner: Work alongside executive leadership to create focus, organization, and momentum around the priorities that matter most.

✔ Drive accountability: Keep priorities visible, action items moving, and commitments from falling through the cracks.

✔ Fuel meaningful work: The work you do directly supports the researchers, clinicians, and staff who are changing lives through innovative care and groundbreaking clinical research.

Role Highlights

Job Type: Full-time, exempt
Location: On-site in West Des Moines, Iowa
Schedule: Flexible options available

What You Bring to the Team

Required Qualifications and Skills

3+ years of experience in an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, supporting visionaries, or similar support role
Exceptional organizational skills and attention to detail
Strong written, verbal, and interpersonal communication skills
Proven ability to manage multiple priorities, deadlines, and competing demands
High level of professionalism, discretion, and ability to maintain confidentiality
Strong follow-through, accountability, and problem-solving skills
Ability to work independently, anticipate needs, and proactively drive tasks to completion
Advanced proficiency in Google Workspace, particularly Google Sheets, Docs, Calendar, and Drive

Preferred Qualifications and Skills

Experience supporting executive leaders, business owners, physicians, or senior leadership teams
Healthcare, clinical, research, or physician-support experience preferred
Experience managing complex calendars, travel arrangements, meetings, and executive communications
Familiarity with EOS® or other goal-setting and accountability frameworks
Experience coordinating projects, tracking priorities, and supporting organizational initiatives

How You'll Make a Difference

Manage executive calendars, scheduling, and priorities to maximize leadership effectiveness and focus.
Coordinate meetings, including agendas, logistics, note-taking, action item tracking, and follow-up.
Track key initiatives, projects, goals, and commitments to ensure priorities stay on track.
Draft executive communications, presentations, reports, and meeting materials.
Transform conversations, voice notes, and ideas into organized action plans and next steps.
Conduct research and prepare briefing materials to support strategic decision-making.
Coordinate travel, appointments, and other administrative needs as assigned.
Support EOS execution by tracking Rocks, priorities, scorecards, to-dos, and organizational goals, while coordinating planning sessions, accountability meetings, and follow-up activities.
Help drive accountability across leadership by monitoring progress, maintaining visibility into key objectives, and ensuring commitments are completed.
Develop systems, tools, and processes that improve organization, efficiency, and execution.
Leverage technology and AI tools to streamline workflows and enhance productivity.
Maintain the highest level of professionalism, discretion, and confidentiality.
Partner closely with the People & Culture Coordinator to ensure leadership meetings, events, communications, visitors, and onsite support needs are executed seamlessly.
Serve as a trusted partner to executive leadership by anticipating needs, solving problems proactively, and driving follow-through.

Job Type: Full-time

Application Question(s):

Will you now or in the future require a visa sponsorship? This includes visas such as H-1B, F-1 (OPT), TN, L-1, or others. If your answer is yes, please explain.
Prior to joining our team, a pre-employment drugscreen and background check is required. Please type "yes" if you understand.
What is your familiarity with EOS?
What is your availability?
Please detail your expereince and comfort level with Google Workspace (Google Sheets, Google Drive, Google Calendar etc.)
Please explain why you'd make a good match as our newest Executive Assistant

Experience:

Executive administrative support: 3 years (Required)

Ability to Commute:

West Des Moines, IA 50266 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

assistant project coordinator jobs in urbandale ia

Executive & Personal Assistant (EAPA)

Assistant Project Coordinator

Physical Therapy Aide - Urbandale, IA

Office Coordinator

Physical Therapy Aide - Des Moines (East), IA

Physical Therapy Aide - Waukee (South), IA

Night Stocker

Night Stocker (Overnight)

Realty Specialist

Work Study - Design Project Assistant

Apartment Service Technician(AST)

Meat Assistant Department Manager

Physician - Primary Care

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