Top 105 Administrative/legal assistant Jobs in Ut

Executive Assistant - Mayor's Office
SALT LAKE CITY CORP —Salt Lake City, UT
- $74,800 - $91,400 a year
- Weekends as needed
- Microsoft Excel
- Writing skills
- English
- Paid parental leave
- Health insurance
5d
Administrative/Legal Assistant
Cambia Health Solutions —Salt Lake City, UT
- $24.40 - $42.20 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Basic math
- Health savings account
- Paid holidays
3d
Legal Assistant
Foley & Lardner LLP —Salt Lake City, UT
- $51,600 - $117,500 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- 3 years
9d
Civil Litigation Attorney
Ruesch Reeve Werrett & Jones PLLC —Hurricane, UT
- $72,000 - $160,000 a year
- Full-time
- Writing skills
- Mid-level
- Business development
- Relocation assistance
- Professional development assistance
Quick Apply
Legal Assistant/Case Manager
Barnes Disability Advocates —Saint George, UT
- $18 an hour
- Email
- Background check
- Mid-level
- Administrative experience
- Profit sharing
- 401(k)
Quick Apply
4d
Treasury Assistant - Insurance Industry
ALKEME Insurance —Sandy, UT
- Full-time
- ERP systems
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Substitute Paraprofessional
ESS Education —Cedar City, UT
- Classroom
- Experience working with individuals with disabilities
- Entry level
- Flexible schedule
Quick Apply
Private Practice Dental Assistant
Cozy Cabin Dental —West Jordan, UT
- $15 - $25 an hour
- Part-time
- Private practice
- Dental office
- HIPAA
- Paid time off
- Employee discount
Quick Apply
Executive Assistant
SALT LAKE CITY CORP —Salt Lake City, UT
- $60,941.00 - $95,577.65 a year
- Nights as needed
- Microsoft Excel
- Writing skills
- English
- Paid parental leave
- Health insurance
10d
Project Administrative Assistant-Traveler Civil
M. A. Mortenson Company —Eagle Mountain, UT
- $24.52 - $33.12 an hour
- Mid-level
- Office
- Administrative experience
- AD&D insurance
- Paid holidays
Sr. Administrative Assistant
Thales —Salt Lake City, UT
- $71,679 - $128,800 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- AD&D insurance
Legal Administrative Specialist- Open Continuous
US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys —Salt Lake City, UT
- $50,460 - $80,243 a year
- Part-time
- Hybrid work
- Background check
- Writing skills
- Pass drug screening
- Paid holidays
- Life insurance
5d
Administrative Assistant - Business Administrator
Alpine School District —American Fork, UT
- $56,920 - $79,920 a year
- Contract
- Inventory management
- Mid-level
- Office
1d
Practice Assistant / Legal Secretary
Kirkland and Ellis —Salt Lake City, UT
- Overtime
- Hybrid work
- Residential
- Administrative experience
- Senior level
Assistant Director UAC
Brigham Young University —Provo, UT
- $92,000 - $119,000 a year
- Full-time
- University
- Doctor of Philosophy
- Psychology
- Free parking
- Wellness program
Administrative Assistant - TSD Foundation and Communications
Alpine School District —American Fork, UT
- $54,200 - $76,140 a year
- Contract
- Office
- High school diploma or GED
- Marketing
1d
Judicial Assistant - Justice Court
Salt Lake County —Salt Lake City, UT
- $39,309 - $58,964 a year
- Full-time
- Background check
- English
- Mid-level
- Health savings account
- Disability insurance
1d
Administrative Legal Assistant
Origin Legal LLC —Utah
- $26 - $32 an hour
- Part-time
- Remote
- Mid-level
- Administrative experience
- High school diploma or GED
Quick Apply
9d
Assistant Program Manager
State of Utah —Saint George, UT
- $27.92 - $42.54 an hour
- Full-time
- Background check
- LMFT
- Pass drug screening
Paralegal/Legal Assistant
Kaufman, Nichols & Kaufman, PLLC —Ogden, UT
- $21 - $25 an hour
- Full-time
- Microsoft Office
- Organizational skills
- In-person
- Free parking
- Paid time off
Quick Apply

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Executive Assistant - Mayor's Office

SALT LAKE CITY CORP -
Salt Lake City, UT

Apply Now

Job Details

Full-time
$74,800 - $91,400 a year
5 days ago

Benefits

Paid parental leave
Health insurance
Dental insurance
Tuition reimbursement
Pension plan
Parental leave
Employee assistance program
Vision insurance
Life insurance
Pet insurance

Qualifications

Computer operation
Confidential information handling
Microsoft Excel
Writing skills
English
High school diploma or GED
Desktop applications
Relationship management
Productivity software

Full Job Description

Position Title:

Executive Assistant - Mayor's Office

Job Description:

Under general administrative direction, incumbent performs advanced secretarial and administrative support for a department head, the Mayor, Chief of Staff or other executive in the Mayor’s office. Assignment of duties includes work of a confidential or complex nature, exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy. Coordinates executive’s calendar, schedules appointments and makes travel arrangements, as needed. Receives and reviews incoming correspondence; refers routine matters to appropriate parties for action and follow up to ensure proper disposition. Communicates with elected officials, executives, administrative and line management, as needed, to convey information. Maintains sensitive files and records. Exercises discretion and independent judgment while handling administrative tasks on the executive’s behalf.

This is an appointed, at-will position without tenure and exempt from the career service system.

Early application submittal is encouraged. An initial review of resumes will be conducted on August 10th, 2026.

POSITION SALARY RANGE: $74,800 - $91,400 estimated annually based on experience and qualifications.

Work Schedule: Monday–Friday, 9:00 a.m. – 5:00 p.m. Occasional evening and weekend work may be required based on business needs.

Use our total compensation calculator to see your earning potential in this role!

This position is eligible for full city benefits, including:

Health Insurance
Dental, Vision and Life Insurance
Paid vacation and personal leave
Six to twelve weeks of paid parental leave from day one of employment
Retirement contributions toward a pension plan and/or 401(k)
A robust Employee Assistance Plan (EAP)
Up to $4,000 tuition reimbursement annually
Discounted supplemental benefits like pet insurance and legal services

TYPICAL DUTIES:

Acting in a confidential capacity, reviews and summarizes all correspondence, reports, legal and legislative dealings requiring executive action. Processes or obtains supplemental information necessary for the executive to act or refer to the division-level managers. Prepares all correspondence and file documents related to budgetary, administrative, legal, and legislative actions for access and historical tracking. Prepares council agenda cover sheets, summary reports and appropriate attachments for distribution and timely council action.
Prepares or assists in the preparation of various reports. Researches topics or issues and gathers specialized information.
Composes correspondence, memos, reports, forms and other materials from rough draft, final working draft, notes, dictation notes or digital recording. Creates meeting agendas, takes and prepares minutes and other meeting materials. Where appropriate, responds in writing on behalf of the executive.
Makes travel arrangements, sets meetings and schedules conference rooms and attendees. Maintains the executive’s master calendar and prepares daily schedule of events. Maintains filing system of daily informational materials, including sensitive or confidential information, for meetings, department actions, revolving issues/items that require follow up or rescheduling.
Uses considerable public relations skills in handling calls, resolving issues, and supplying information about city government, or routing calls and individuals to proper city personnel for assistance.
May perform staff support activities for mayor’s cabinet meetings, establishing meeting dates, times and locations, receiving and distributing materials for review and action. Ensures appropriate level of documentation and approval-action follow through.
Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Graduation from high school or the equivalent and two years paid progressively more responsible office experience including any combination of office management, public or community relations, and/or executive secretary duties. Up to two years of post-secondary academic training may be substituted for required experience on a year-for-year basis.
Ability to maintain an effective working relationship with individuals of diverse backgrounds, including public officials, community leaders, employees, department heads, division managers, other governmental agencies and the general public.
Ability to communicate effectively orally and in writing.
Strong knowledge of modern office administration, business English, grammar, correspondence formats and composition.
Ability to operate a personal computer, including standard office software (e.g. Microsoft Word, Excel, etc.), and office equipment.
Ability to maintain legal and confidential information in accordance with established policy and procedures.
Possession of a valid state driver’s license or Utah driving privilege card may be required.

GROWTH OPPORTUNITY:

This position offers an excellent opportunity for individuals looking to build a career in executive administration or public service. Employees will gain hands-on experience supporting executive leadership, coordinating high-level projects, preparing materials for City Council, and working with elected officials, department leaders, and community partners.

WORKING CONDITIONS:

Light physical effort. Pleasant working conditions with little or no exposure to hazards. May be exposed to discomfort associated with frequent use of computer keyboard and exposure to computer monitor displays.
Intermittent exposure to stress as a result of human behavior and the demand of various job assignments.
Attendance at some night meetings or irregular working hours may be required.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

POSITION TYPE

Full-Time

POSITION SALARY RANGE

$74,800 - $91,400

DEPARTMENT

Mayor's Office

Full Time/Part Time:

Full time

Scheduled Hours:

Apply Now

Refine Your Search

administrative/legal assistant jobs in ut

Executive Assistant - Mayor's Office

Administrative/Legal Assistant

Legal Assistant

Civil Litigation Attorney

Legal Assistant/Case Manager

Treasury Assistant - Insurance Industry

Substitute Paraprofessional

Private Practice Dental Assistant

Executive Assistant

Project Administrative Assistant-Traveler Civil

Sr. Administrative Assistant

Legal Administrative Specialist- Open Continuous

Administrative Assistant - Business Administrator

Practice Assistant / Legal Secretary

Assistant Director UAC

Administrative Assistant - TSD Foundation and Communications

Judicial Assistant - Justice Court

Administrative Legal Assistant

Assistant Program Manager

Paralegal/Legal Assistant

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