Overview
We are looking for an experienced, highly proactive, and resourceful Personal Assistant & Household Coordinator to provide premium administrative, logistical, and personal support to a retired couple and their family.
This dynamic, on-site role is ideal for a grounded professional who excels at anticipating needs, working with minimal supervision, and maintaining an organized, calm presence in a fluid environment.If you are a naturally supportive, deeply empathetic professional who thrives on bringing order, warmth, and peace of mind to a home, this unique role offers a meaningful career home. We are seeking a dedicated right-hand coordinator to weave themselves into the daily lives of an active, retired couple and their family. This position goes far beyond standard administrative tasks; it is an opportunity for a true care companion and household anchor to provide stability, property stewardship, and attentive personal care.
Our ideal assistant embodies a true "see a need, fill a need" lifestyle. You are someone who effortlessly balances competing in-the-moment household priorities, gracefully navigates changing schedules, and takes confident initiative to keep daily operations running seamlessly.
**Candidates must demonstrate the ability to work respectfully and effectively with individuals from diverse backgrounds and with varied perspectives
Key Role Highlights:
Hospitality & Wellness Support: We deeply value high emotional intelligence and empathy. A core component of this role involves providing close, attentive personal support and lifestyle coordination for a principal navigating a chronic health and wellness journey. The ideal candidate approaches one-on-one care, medical appointment logistics, and post-appointment recovery with the utmost discretion, warmth, and comfort.
Active On-Site Presence: While occasional work from home scenarios can be managed, this is primarily an on-site position based out of the Utah residence, as the principals prefer a consistent, supportive face in the home. Because the home's daily rhythm naturally skews later, core hours are typically 10:00 AM to 6:00 PM.
Extensive Local Mobility: This role includes running premium household errands and coordinating logistics with frequent weekly travel between the main residence (Heber, Utah) Layton, and Salt Lake City).
*Requirements*
Household Management & Property Styling
- Maintain the home’s daily aesthetic, ensuring spaces are pristine, organized, and seamlessly managed through hands-on tidying and meticulous attention to detail.
Wellness Coordination & Lifestyle Advocacy
- Provide attentive, high-touch care and comfort to a principal during health flares or recovery periods, ensuring nutrition, hydration, and schedule management are seamlessly handled.
- Manage, track, and organize medication schedules and health documentation with absolute precision and privacy.
- Coordinate and drive to medical appointments, acting as a supportive advocate and ensuring follow-up actions are clearly documented and executed.
Administration & Logistics
- Streamline daily administrative operations, including mail organization, basic digital/physical filing, and tracking bill payments.
- Confidently manage fluid communication and keep projects moving by proactively clarifying timelines, priorities, and budgets.
- Assist with charitable initiatives, helping coordinate communications and special local events.
- Proactively oversee household inventories, manage grocery procurement, run high-touch local errands, and coordinate prescription pickups.
- Act as the on-site point of contact for home maintenance vendors and property logistics.
- Coordinate cross-state property needs and travel transitions in tandem with a counterpart assistant based in Florida.
- Provide occasional, dedicated pet-sitting and care for a friendly Chocolate Labrador.
- Experience: 5+ years of proven experience as a Personal Assistant, Luxury Lifestyle Manager, or high-end Private Estate Coordinator (Preferred).
- Technical Skills: 5+ years of experience working with spreadsheets (Required); high proficiency with Google Suite, MS Office, or equivalent administrative tools.
- Communication Style: Naturally articulate, assertive, and direct. You excel at asking the right questions to establish priorities in an environment that values flexibility and patience.
- Absolute Discretion: Proven integrity and the ability to handle highly sensitive personal, financial, and medical information with strict confidentiality.
Qualifications & Experience
- Experience: 5+ years of proven experience as a Personal Assistant, Luxury Lifestyle Manager, or high-end Private Estate Coordinator (Preferred).
- Technical Skills: 5+ years of experience working with spreadsheets (Required); high proficiency with Google Suite, MS Office, or equivalent administrative tools.
- Communication Style: Naturally articulate, assertive, and direct. You excel at asking the right questions to establish priorities in an environment that values flexibility and patience.
- Absolute Discretion: Proven integrity and the ability to handle highly sensitive personal, financial, and medical information with strict confidentiality.
- Mobility & Transit: Must reside locally in Utah, possess a valid driver’s license with a clean driving record, and have a reliable all-wheel/4-wheel drive vehicle completely suited for adverse winter driving conditions. Must be legally cleared for potential short-notice international travel. Ability to legally travel internationally.
Schedule & Work Location
Core Schedule: Monday to Friday, generally aligned to 10:00 AM – 6:00 PM. Weekends and occasional evening flexibility required as needed based on travel or medical schedules
Benefits & Requirements
- Salary: $60,000.00 per year
- Benefits: Health, Dental, and Vision insurance, Paid time off, Flexible schedule elements.
- Application Requirement: Completion of the associated Indeed Skills Test is required for consideration.
- Work Location: Multiple locations (Primarily on-site at the Utah residence, with extensive driving to SLC/Layton).
Hiring Condition: A comprehensive Non-Disclosure Agreement (NDA) will be required immediately upon hire.
The principals deeply respect the immense value of this high-touch support. They are explicitly looking for a long-term partner and believe in demonstrating their appreciation through spontaneous performance-based bonuses, tenure-based salary increases, and deep, lasting recognition for loyalty and exceptional care. If you are looking for a stable, long-term environment where your genuine dedication to a family and their friendly Chocolate Labrador will be profoundly valued, we invite you to apply.
Pay: $60,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Application Question(s):
- Looking back at your career, which specific role do you feel best prepared you for the unique blend of estate stewardship, personal care, and fluid schedules required here?
- We are looking for a long-term partner for this retired couple. Where does a high-touch household and lifestyle coordinator role fit into your broader career goals over the next five years?
- This position requires a daily, on-site presence at the residence in Heber, Utah, extensive local driving weekly, and the flexibility to travel both domestically and internationally on short notice. Please confirm you are fully aligned and comfortable with all three of these operational commitments?
Experience:
- Relevant : 5 years (Preferred)
Ability to Commute:
Work Location: Hybrid remote in Heber, UT
