Top 63 Intake coordinator Jobs in Utah

Intake Coordinator
TURNWELL MENTAL HEALTH NETWORK INC —Saint George, UT
- Full-time
- Bilingual
- HIPAA
- Mid-level
Quick Apply
Patient Access Coordinator
Hanger, Inc. —American Fork, UT
- $17.75 - $22.00 an hour
- Computer literacy
- Administrative experience
- High school diploma or GED
Quick Apply
13d
Shelter Support Specialist Open Shifts: Wed, Th, Fri 9pm-5am or Fri, Sat, Sun 4pm-11pm
YCC Family Crisis Center —Ogden, UT
- $18 an hour
- Part-time
- Computer literacy
- Office
- High school diploma or GED
- Employee assistance program
Quick Apply
2d
Bcba Initial Assessment Coordinator
Little Champs ABA —Salt Lake City, UT
- $90,000 - $105,000 a year
- Full-time
- HIPAA
- Mid-level
- Children
- Paid holidays
- Health insurance
Quick Apply
Personal Care CNA-St George, Utah
ROCKY MOUNTAIN PERSONAL CARE - NEVADA LLC —Woods Cross, UT
- $16 - $18 an hour
- Weekends as needed
- CPR Certification
- Skilled nursing facility
- Ability to walk for extended periods
- COVID-19 protective measures
Quick Apply
6d
Intake - Authorization Specialist
HOME CAREGIVERS PARTNERSHIP LLC —Salt Lake City, UT
- Full-time
- High school diploma or GED
- Organizational skills
- Medical terminology
Quick Apply
Intake Specialist
Canyon Home Care & Hospice LLC —Salt Lake City, UT
- Full-time
- HIPAA
- Mid-level
- High school diploma or GED
Quick Apply
Part Time Victim Advocate
SALT LAKE CITY CORP —Salt Lake City, UT
- $19.57 - $22.00 an hour
- Part-time
- Experience working with individuals with disabilities
- Writing skills
- Research
Intake Coordinator - Behavioral Health
Volunteers Of America, Utah —Salt Lake City, UT
- $19 - $21 an hour
- Full-time
- Background check
- Pass drug screening
- Mid-level
- 403(b) matching
- Health savings account
Quick Apply
Patient Services Representative
Advanced Foot & Ankle Centers of Utah —Highland, UT
- Full-time
- Word processing
- Writing skills
- HIPAA
Quick Apply
1h
Patient Care Coordinator
Back @ Work Physical Therapy —Logan, UT
- Weekends as needed
- Inventory management
- High school diploma or GED
- Clinic
- Paid holidays
- Disability insurance
Quick Apply
6d
Customer Experience Coordinator
Intermountain Technologies LLC —Salt Lake City, UT
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Merchandising
Quick Apply
5d
Patient Care Coordinator
AudiologyHQ —Orem, UT
- $19 - $21 an hour
- Part-time
- Sales
- Inventory management
- Administrative experience
- Paid training
- 401(k)
Quick Apply
7d
Home Medical Equipment Representative
Intermountain Healthcare —South Jordan, UT
- $19.50 - $26.48 an hour
- Full-time
- Clean driving record
- Word processing
- Computer literacy
Admissions Coordinator
The Phoenix Recovery Center, LLC —South Jordan, UT
- $18 - $20 an hour
- Weekends as needed
- Mid-level
- Residential
- Driver's License
- Paid holidays
- Dental insurance
Quick Apply
1d
Admissions Coordinator
The Phoenix Recovery & Counseling Centers —South Jordan, UT
- $18 - $20 an hour
- Weekends as needed
- Mid-level
- Residential
- Driver's License
- Paid holidays
- Dental insurance
1d
Crisis/Intake Counselor
Ascent Behavioral Hospital —Millcreek, UT
- 12 hour shift
- Background check
- LMFT
- Psychiatry
- Health insurance
- Dental insurance
Quick Apply
Care Coordinator - Part-Time
EmpowerMe Wellness —Clearfield, UT
- $17 - $22 an hour
- Part-time
- Microsoft Outlook
- Customer service
- Computer literacy
Front Office Coordinator
Elevate Physical Therapy —Saint George, UT
- $15 - $16 an hour
- Full-time
- Computer literacy
- Medical office experience
- Administrative experience
Quick Apply
9d
Admissions & Outreach Coordinator
The Phoenix Recovery Center, LLC —South Jordan, UT
- $18 - $20 an hour
- Weekends as needed
- Mid-level
- Residential
- Driver's License
- Paid holidays
- Dental insurance
Quick Apply

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Intake Coordinator

TURNWELL MENTAL HEALTH NETWORK INC
Saint George, UT

Quick Apply

Job Details

Full-time

Qualifications

Patient scheduling systems
Electronic health records (EHR) management
High school diploma or GED
Health record tracking
CRM system proficiency
Productivity software
Managing patient records

Full Job Description

The Intake Coordinator is responsible for managing the front-end patient intake process in an outpatient behavioral health setting. This role ensures the timely, accurate, and compassionate onboarding of patients while maintaining high standards of customer service, communication, and compliance. The Intake Coordinator utilizes systems such as Valant (EHR), Salesforce (CRM), and Podium (patient communication platform) to coordinate care, track referrals, and support efficient admissions workflows.

Patient Intake & Scheduling

Respond to phone calls, referrals, emails, and online inquiries from prospective patients.
Conduct initial intake screenings to gather demographic, clinical, and insurance information.
Assess patient needs and match them with appropriate providers and services.
Schedule psychiatric evaluations, medication management appointments, and therapy sessions.
Maintain provider schedules and optimize appointment availability.
Manage waitlists and follow-up with prospective patients regarding openings.

Insurance & Financial Coordination

Verify insurance eligibility and behavioral health benefits.
Communicate estimated patient financial responsibility, including copays, deductibles, and self-pay fees.
Obtain authorizations and referrals as required by insurance plans.
Explain practice policies, payment expectations, and consent requirements.

Documentation & Compliance

Ensure all intake paperwork, consent forms, and releases of information are completed prior to appointments.
Enter and maintain accurate patient information within the electronic medical record (EMR).
Maintain HIPAA compliance and confidentiality of patient information.
Document patient interactions and scheduling activities accurately and timely.

Care Coordination

Collaborate with psychiatrists, psychiatric nurse practitioners, therapists, and administrative staff to coordinate patient care.
Facilitate communication between patients, providers, referral sources, and family members when authorized.
Monitor referral status and ensure timely patient onboarding.
Provide information regarding practice services, treatment options, and appointment expectations.

Patient Experience

Deliver exceptional customer service with empathy and professionalism.
Assist patients experiencing barriers to care and connect them with appropriate resources.
Handle sensitive conversations with discretion and compassion.
Resolve scheduling conflicts and patient concerns efficiently.

Required Qualifications

High school diploma or equivalent required; associate's or bachelor's degree preferred.
Minimum 1–2 years of healthcare, behavioral health, medical scheduling, or patient intake experience.
Knowledge of medical terminology and behavioral health services preferred.
Experience with EMR/EHR systems.
Strong organizational, multitasking, and problem-solving skills.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office and scheduling software.

Preferred Qualifications

Experience in psychiatric, psychological, counseling, or behavioral health settings.
Knowledge of insurance verification and prior authorization processes.
Familiarity with mental health diagnoses and levels of care.
Bilingual abilities are a plus.

Key Competencies

Compassion and empathy
Customer service excellence
Attention to detail
Time management
Professional communication
Confidentiality and discretion
Conflict resolution
Team collaboration
Critical thinking and decision-making

Performance Metrics

Intake-to-appointment conversion rate
Average response time to new patient inquiries
Appointment scheduling accuracy
Insurance verification accuracy
Patient satisfaction scores
Provider schedule utilization
Documentation completeness and compliance

Physical Requirements

Prolonged periods of sitting and computer use.
Ability to communicate effectively by phone, video, and in person.
Ability to occasionally lift up to 15 pounds.

Work Environment

Outpatient psychiatric and behavioral health clinic
Fast-paced environment requiring frequent patient interaction and coordination among clinical and administrative teams.

Quick Apply

Refine Your Search

intake coordinator jobs in utah

Intake Coordinator

Patient Access Coordinator

Shelter Support Specialist Open Shifts: Wed, Th, Fri 9pm-5am or Fri, Sat, Sun 4pm-11pm

Bcba Initial Assessment Coordinator

Personal Care CNA-St George, Utah

Intake - Authorization Specialist

Intake Specialist

Part Time Victim Advocate

Intake Coordinator - Behavioral Health

Patient Services Representative

Patient Care Coordinator

Customer Experience Coordinator

Patient Care Coordinator

Home Medical Equipment Representative

Admissions Coordinator

Admissions Coordinator

Crisis/Intake Counselor

Care Coordinator - Part-Time

Front Office Coordinator

Admissions & Outreach Coordinator

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