Office Specialist II- Utah State Hospital
The Utah State Hospital is seeking an Office Specialist II. Do you thrive in an office setting? Do you have outstanding organizational, clerical, and customer service skills? If you are the type of person who loves to multi-task, learn new processes, and cheerfully offer assistance to customers and associates, we have just the right position for you!
FT / PT Status – Full-Time
Salary – $16.96 - $29.06 Hourly Wage
Remote Work / In-Office – In-Office / On-Site
Recruiter – Keera Johnson | [email protected] | 801.344.4211
Application Deadline – 9/2/2026*
- This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.
Key Responsibilities
Principal Duties:
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Prepares and/or processes documents; reviews for accuracy and completeness; updates information and/or evaluates against policy; compares elements for consistency or logical relationships, etc.
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Writes or drafts correspondence, reports, documents and/or other written materials.
Types and prepares reports or other written materials from source documents, transcription, etc. -
Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
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Verifies data entry by comparing the source document against input data, utilizing automated verification system, using dual entry or other verification technique.
Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials. -
Is responsible for tracking a facility-wide program.
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Other tasks may include, but are not limited to: performing basic accounting functions such as receiving and recording cash payments, basic bookkeeping, processing payroll, accounts payable/receivable, etc.; maintaining calendars, schedules and coordinating appointments, meetings, training, facilities and other activities; assists in the training of vendors and new employees; ensuring an adequate supply of materials by ordering, receiving, inspecting and storing equipment, merchandise, commodities, materials, and/or supplies.
Qualifications
Minimum Qualifications:
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Has experience using software such as Microsoft Office and Google Office features, in a professional capacity.
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Has relevant office experience.
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Will demonstrate accuracy and proficiency in writing, editing, and data entry.
Preferred Qualifications:
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Possess leadership qualities and training capability.
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Is an excellent communicator.
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Is detail oriented, with advanced organizational skills and time-management ability.
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Is customer service oriented, and interested in taking ownership of their assigned duties.
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Be able to thrive in an office environment.
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Has some experience working in a health care or mental health inpatient facility.
About the Role
The Office Specialist II ideally exhibits professional and good judgement within their assigned office at the Utah State Hospital. The ideal candidate can work individually and as a team, performing clerical duties, organizing documentation, and presenting accurate and reliable data. The candidate will also excel in written and verbal communication.
Location –
1300 East Center Street
Provo, UT, 84606
United States
Background Check Required – You must successfully pass a criminal history check.
Drug Test Required – No
Schedule Code – B - Competitive Career Service
Why You Should Join Our Team
In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:
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Job Stability: Enjoy the security and reliability of employment within a well-established organization.
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Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
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Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
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Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.
This is more than just a job; it is an opportunity to apply your specialized skills in a mission-driven environment. You will be a valued member of a team dedicated to supporting one of Utah's most important healthcare institutions. In addition to a competitive salary, the State of Utah provides a comprehensive benefits package to support you and your family.
Health Insurance: Multiple medical plan options, including a High-Deductible Health Plan with an associated Health Savings Account. Opt-out cash benefit available.
Dental & Vision: Multiple dental and vision plan options available.
Paid Leave: Accrue 4 hours of annual leave and 4 hours of sick leave per pay period, with accrual rates increasing with state longevity. 12 paid holidays per year.
Retirement: A generous 10% employer contribution to your Utah Retirement Systems (URS) account (Tier II). Options include a Pension/401(k) Hybrid Plan or a Defined Contribution Plan.
To review the full benefits summary and access a Total Compensation Calculator, please visit the main state benefits page here.
Additional Benefits:
Access to a UTA Bus Pass.
Cafeteria on site with meals, snacks and drinks available for purchase.
Access to the Utah State Hospital Disc Golf Course.
Access to comfort rooms while on campus, as well as other mental wellness benefits.
The Agency
The Utah State Hospital provides a safe and healing environment in which all people are treated with dignity and respect. It is our purpose to assist patients to reach their potential, through individualized treatment, with a high value being placed on meeting the needs of each patient in a humanistic, caring and professional manner.
For more detailed information about the Utah State Hospital, our treatment programs and philosophy, we invite you to browse our website.
EEO Statement
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.
Supplemental Information:
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Risks which require the use of special safety precautions and/or equipment, e.g., working around operating machines, working with contagious diseases or hazardous chemicals, etc.
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Work requires physical exertion. May require the ability to stand; walk over rough surfaces; bend, crouch, stoop, stretch, reach, lift moderately heavy items (up to 50 lbs.) in a recurring manner and/or for long periods of time.
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Division of Human Resource Management rules and Department of Health and Human Services policies regarding promotions and transfers apply to current employees.
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The Utah State Hospital is a smoke free environment. Tobacco or E-cigarette use is NOT allowed on campus.
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Utah State Hospital employees must pass both pre-employment and routine background checks.
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Only applicants that meet minimum qualifications will be contacted.
