Top 209 Assistant system Jobs in Utica, Ny

Executive Assistant / Operations Coordinator
Vogel Properties Group —New Hartford, NY
- From $21 an hour
- Full-time
- Research
- Mid-level
- Office
- Paid time off
- Employee discount
Quick Apply
2d
Human Resources Administrative Assistant
Casestry, LLC. —Herkimer, NY
- $23 - $27 an hour
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Assistant System Operator
New York Power Authority —Marcy, NY
- $73,000 - $100,100 a year
- Weekends as needed
- Military
- English
- Mid-level
Administrative Assistant I - Case Management - Full Time - Days
Mohawk Valley Health Systems —Utica, NY
- $20 - $26 an hour
- 8 hour shift
- Office
- High school diploma or GED
- Data entry
Human Resources Clerical
Walmart —Marcy, NY
- $23.95 - $27.45 an hour
- Full-time
- High school
- Entry level
- Paid jury duty
- Disability insurance
Office Assistant 1 - HOURLY (McPike ATC)
State of New York - Addiction Services and Supports, Office of —Utica, NY
- $17.36 an hour
- Email
- Background check
- Microsoft Excel
- No experience needed
System Operator
New York Power Authority —Marcy, NY
- $108,000 - $148,500 a year
- Overtime
- English
- Office
- Travel
Medical Assistant
Dr. Bhisham Garg, MD —New Hartford, NY
- Part-time
- Medical office experience
- Internal Medicine
- Office
- Paid time off
Quick Apply
14d
Compliance Administrative Assistant
RCIL —Utica, NY
- $19.23 an hour
- Customer service
- Office
- High school diploma or GED
- Free parking
- Wellness program
Quick Apply
Student Accounts Technical Assistant
Hamilton College —Clinton, NY
- $20 - $23 an hour
- Full-time
- Writing skills
- Mid-level
- Office
13d
Housing Assistant
Rome Housing Authority —Rome, NY
- $27.78 - $35.33 an hour
- Full-time
- Addiction Medicine
- Writing skills
- Case management
- Mileage reimbursement
- Health insurance
Quick Apply
Endocrinology Nurse Practitioner/ Physician Assistant
MedElite Group, LLC. —Utica, NY
- $150,000 - $200,000 a year
- Part-time
- CPR Certification
- Nursing
- Skilled nursing facility
- Dental insurance
- 401(k)
Quick Apply
Orthopedic Nurse Practitioner/Physician Assistant
MedElite Group, LLC. —Utica, NY
- $150,000 - $200,000 a year
- Full-time
- CPR Certification
- Nursing
- Skilled nursing facility
- Dental insurance
- 401(k)
Quick Apply
Urology Nurse Practitioner/ Physician Assistant
MedElite Group, LLC. —Utica, NY
- $150,000 - $200,000 a year
- Full-time
- CPR Certification
- Nursing
- Skilled nursing facility
- Disability insurance
- Dental insurance
Quick Apply
Assistant Property Manager
HallKeen —Utica, NY
- $24 - $26 an hour
- Full-time
- Bachelor of Science
- Mid-level
- 3 years
- Paid holidays
- Disability insurance
Quick Apply
Assistant General Manager (AGM)
Wingstop —Utica, NY
- $20 - $22 an hour
- Weekends as needed
- ServSafe
- Customer service
- Mid-level
- 401(k)
- Paid time off
Quick Apply
Certified Nursing Assistant
Phoenix Business Consulting —Utica, NY
- $26 - $32 an hour
- Overnight shift
- Hospital
- BLS Certification
- Outpatient experience
Quick Apply
13d
Clinical Education Coordinator (LPN)
Masonic Care Community —Utica, NY
- $62,000 - $71,000 a year
- Full-time
- Classroom
- Nursing
- Ability to walk for extended periods
- Wellness program
- 403(b) matching
Quick Apply
Cafe and Facilities Assistant
Flour & Salt Bakery and Cafe —Hamilton, NY
- $21 - $25 an hour
- Weekends as needed
- Hybrid work
- Customer service
- In-person
- Reliable transportation
- Paid time off
- Employee discount
Quick Apply
3d
Patient Care Technician (PCT)
WellNow Urgent Care —New Hartford, NY
- From $19 an hour
- Full-time
- Vital signs
- OSHA
- Urgent Care
- Health savings account
- Health insurance
Quick Apply

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Executive Assistant / Operations Coordinator

Vogel Properties Group
New Hartford, NY

Quick Apply

Job Details

Full-time
From $21 an hour
2 days ago

Benefits

Paid time off
Employee discount
Flexible schedule

Qualifications

Executive administrative support
Driver's License
Attention to detail

Full Job Description

We are looking for a highly organized, resourceful, and dependable Executive Assistant / Operations Coordinator to work closely with ownership and help manage the day-to-day needs of multiple businesses and locations mostly from our corporate office in New Hartford..

This is not a traditional desk-only Executive Assistant position. The person we hire will be involved in purchasing, inventory, logistics, real estate, vendor coordination, cost research, office support, and occasional errands. The right candidate will be someone who enjoys variety, figures things out, follows through, and takes ownership of getting things done.

Our goal is to find someone we can trust with increasingly important responsibilities and who can take many recurring operational tasks off ownership's plate.

Responsibilities

Below is a sampling of some responsibilities:

Place weekly inventory and orders with multiple vendors for store locations.
Enter incoming inventory accurately into our POS system.
Create new SKUs in our inventory/POS systems.
Create and print price tags when needed
Add new products and update product information on our website.
Create, update, and post listings for commercial and residential real estate.
Track trucking mileage and maintain accurate records.
Help maintain DOT-related records, paperwork, deadlines, and compliance requirements.
Coordinate furniture and merchandise pickups.
Schedule and coordinate truck maintenance and repair appointments.
Communicate with vendors, service providers, contractors, and other outside parties.
Research and compare pricing to make sure we are getting competitive rates.
Obtain and compare pricing for building materials, insurance, services, supplies, and other business expenses.
Assist the Office Manager with administrative and operational tasks as needed.
Make bank deposits and handle occasional business errands.
Follow up with vendors, contractors, and employees to make sure outstanding items are completed.
Help ownership stay on top of deadlines, recurring responsibilities, and miscellaneous projects.
Take on additional administrative and operational responsibilities as the position develops.

What We're Looking For

The ideal candidate is someone who is:

Extremely organized and able to keep track of many moving pieces at once.
Self-motivated and doesn't need to be reminded repeatedly to complete a task.
Resourceful and willing to research an issue and find a solution.
Comfortable making phone calls, getting quotes, negotiating pricing, and following up with vendors.
Detail-oriented, especially when working with inventory, pricing, mileage, invoices, and records.
Comfortable learning different computer programs and business systems.
Able to compare options and use good judgment rather than automatically choosing the first or easiest solution.
Comfortable switching between computer/office work and occasional errands or hands-on tasks.
Dependable, trustworthy, and able to handle confidential business information.
A strong communicator who keeps ownership informed without requiring constant supervision.
Willing to jump in and help wherever needed.

Experience

Previous experience in executive assistance, office administration, purchasing, operations, inventory management, bookkeeping, property management, retail operations, or a similar position is helpful.

However, we are more interested in finding the right person than someone with a specific job title on their résumé.

If you're the type of person who sees something that needs to be done, figures out how to do it, and follows it through to completion, you may be a great fit for this position.

What Success Looks Like

A successful person in this role will gradually become someone ownership can hand a responsibility to and know that it will be handled.

We want someone who doesn't simply complete assigned tasks, but who learns our businesses, anticipates recurring needs, keeps good records, identifies opportunities to save money or improve processes, and helps prevent things from falling through the cracks.

This position has the potential to grow significantly for the right person.

Position Details

Job Type: Full-time

Schedule: Monday - Friday Days

Location: New Hartford

Pay: Starting at $20/Hour

Benefits: Paid vacation, Employee discounts

A valid driver's license and reliable transportation are required due to occasional errands.

To Apply

Please submit your résumé along with a brief explanation of why you believe you would be a good fit for this position.

We are particularly interested in candidates who can give examples of positions where they were responsible for keeping multiple projects or responsibilities organized without constant supervision.

Pay: From $21.00 per hour

Benefits:

Employee discount
Flexible schedule
Paid time off

People with a criminal record are encouraged to apply

Work Location: In person

Quick Apply

Refine Your Search

assistant system jobs in utica, ny

Executive Assistant / Operations Coordinator

Human Resources Administrative Assistant

Assistant System Operator

Administrative Assistant I - Case Management - Full Time - Days

Human Resources Clerical

Office Assistant 1 - HOURLY (McPike ATC)

System Operator

Medical Assistant

Compliance Administrative Assistant

Student Accounts Technical Assistant

Housing Assistant

Endocrinology Nurse Practitioner/ Physician Assistant

Orthopedic Nurse Practitioner/Physician Assistant

Urology Nurse Practitioner/ Physician Assistant

Assistant Property Manager

Assistant General Manager (AGM)

Certified Nursing Assistant

Clinical Education Coordinator (LPN)

Cafe and Facilities Assistant

Patient Care Technician (PCT)

I want to receive the latest job alert for assistant system in utica, ny

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