The Rome City School District is seeking a detail-oriented Payroll Coordinator responsible for managing and coordinating payroll operations with a high level of accuracy and confidentiality. Under the general supervision of the Assistant Superintendent of Business and Operations, the Payroll Coordinator will maintain payroll records, process payroll entries and deductions, assist employees with payroll-related inquiries, and help ensure compliance with district policies and bargaining agreements. This role also supports retirement system reporting, time and attendance systems, and the preparation of state and federal payroll reports. Strong organizational skills, proficiency in Microsoft Office, and the ability to work collaboratively in a diverse environment are essential.
Civil Service Status: Competitive classification. The selected candidate must take and pass the appropriate Civil Service examination.
Eligibility Requirement: Applicants must explicitly demonstrate in their resume how they meet the minimum qualifications listed in the posting. Incomplete documentation or failure to show eligibility may result in disqualification.
Interviews will be conducted on an ongoing basis until the position is filled.
SCHOOL DISTRICT
Makes all changes to the master computer payroll file such as address changes, exemptions, budget codes, etc.;
Reviews weekly payroll entries before transferring file for payroll preparation;
Maintains a complete payroll record for each employee including all payroll deductions such as social security tax, retirement, credit union, union dues, child support, garnishments, cafeteria and tax sheltered plans;
Answers employee questions concerning accruals and deductions;
Assist employees with change requests such as address and deduction changes, direct deposit, retirement loans/arrears, New York Deferred Compensation, etc.
Assists with NYS retirement matters including researching prior service credits, monthly reporting to the retirement system, registering employees in the retirement system, etc.;
Examines and checks payroll deductions and leave time records;
Assists in the use and maintenance of the district's employee time and attendance software; Assists employees with payroll withholding adjustments and NYS retirement;
Assists in training departmental payroll preparers in program usage and assists them with unusual and difficult problems;
Assists in auditing billing for the insurance and tax-sheltered plans;
Assists in preparing a variety of payroll records and reports including State and Federal tax reports;
Assists in annual preparation of employee W-2 forms;
Files various payroll related information;
Answers all written and verbal requests from employees, banks, government agencies and FOIL requests as it relates to employee payroll information;
Completion and preparation of various forms, letters, reports and other material.
Good understanding of Bargaining Unit and affiliated contracts;
Accomplished user of Microsoft Office (Excel, Outlook and Word);
Good knowledge of modern methods used in maintaining and reviewing payroll accounts and records;
Good knowledge of office terminology, procedures and equipment;
Good knowledge of business arithmetic and English;
Ability to operate various office machines in addition to their workstations;
Ability to understand and carry out oral and written instructions;
Ability to make arithmetic computations rapidly and accurately;
Ability to successfully work with and serve in a diverse work environment;
Accuracy;
Good attention to detail;
Physical condition commensurate with the demands of the position.
A. Thirty (30) credit hours of college level accounting, business and computer science, and two (2) years of experience in processing and preparing payroll data, processing time cards, including shift and title premiums and posting benefit accruals; OR
B. Three (3) years of experience in processing and preparing payroll data, processing time cards, including shift and title premiums and posting benefit accruals; OR
C. An equivalent combination of training and experience as defined by the limits of (A) and (B) above.
Position Start Date:10/05/2026
Application Deadline:08/26/2026
Civil Service Title: Payroll Coordinator
Job Number: 267
