Top 83 Program assistant Jobs in Utica, Ny

Office Assistant, Development
Hamilton College —Clinton, NY
- $20 - $22 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
Shelter Manager/Executive Assistant
St. Margaret's Corporation of Utica, NY —Utica, NY
- $21.63 - $24.00 an hour
- Full-time
- Background check
- Management
- Public speaking
- Health insurance
- Paid time off
Quick Apply
4d
Desktop Support Specialist
Oneida Innovations Group —Verona, NY
- $56,000 - $60,000 a year
- Overnight shift
- Computer Science
- Mid-level
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
7d
Retail Engagement Coordinator
Sierra —New Hartford, NY
- $17.00 - $17.50 an hour
- Weekends as needed
- Merchandising
- Mid-level
- High school diploma or GED
- Paid parental leave
- Health savings account
5d
Office Assistant 2 (NY HELPS), Central New York Psychiatric Center, Marcy, P27858
State of New York - Mental Health, Office of —Marcy, NY
- $42,641 - $52,413 a year
- Multiple hires
- Background check
- Psychiatry
- Office
- Paid holidays
- Health insurance
6d
Recreation Program Specialist at the Root Farm
Upstate Caring Partners —Sauquoit, NY
- $25 - $28 an hour
- Experience working with individuals with developmental disabilities
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator
Energy Service Technologies LLC —Barneveld, NY
- $24 - $27 an hour
- Part-time
- Office
- 3 years
- Administrative experience
- 401(k)
- Paid time off
Quick Apply
11d
Office Assistant II - Financial Aid Office - Herkimer County Community College
Herkimer College —Herkimer, NY
- $37,747 a year
- Full-time
- Word processing
- Computer literacy
- English
4d
Administrative Assistant
Rescue Mission of Utica NY —Utica, NY
- $16 - $17 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid training
- Paid holidays
Quick Apply
Family Support Services - Behavior Specialist Assistant
Upstate Caring Partners —Utica, NY
- $29.50 an hour
- Nursing
- Experience working with individuals with disabilities
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
7d
Compliance Administrative Assistant
RCIL —Utica, NY
- $19.23 an hour
- Customer service
- Office
- High school diploma or GED
- Free parking
- Wellness program
Quick Apply
Administrative Assistant II - Performance Excellence - Full Time - Days
Mohawk Valley Health Systems —Utica, NY
- $21 - $30 an hour
- 8 hour shift
- Mid-level
- Office
- 3 years
3d
Family Services Specialist (NYHELP PROGRAM) Public Health
Oneida County —Utica, NY
- $57,220 a year
- Online Application
- Mid-level
- Driver's License
- Reliable transportation
11d
Help Desk Support Specialist
Rome Health —Rome, NY
- $18 - $21 an hour
- Full-time
- High school diploma or GED
- In-person
- Associate's degree
Quick Apply
Student Support Specialist
The House of The Good Shepherd —Utica, NY
- $21.32 an hour
- Full-time
- CPR Certification
- Mid-level
- High school diploma or GED
Quick Apply
6d
Office Assistant 1 - HOURLY (McPike ATC)
State of New York - Addiction Services and Supports, Office of —Utica, NY
- $17.36 an hour
- Email
- Background check
- Microsoft Excel
- No experience needed
Family Resource & Support Specialist HFOC
ICAN Inc —Rome, NY
- $40,000 - $41,200 a year
- Full-time
- High school diploma or GED
- Driver's License
- Children
- Flexible schedule
Quick Apply
Community Based Support Specialist
ICAN Inc —Utica, NY
- $39,000 - $42,000 a year
- Weekends as needed
- Mid-level
- Driver's License
- Education
Quick Apply
Administrative Assistant at the Root Farm
Upstate Caring Partners —Sauquoit, NY
- $16.00 - $16.50 an hour
- Part-time
- Mid-level
- 3 years
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Office Assistant
Greg Ellinger Collision —Rome, NY
- From $18 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Computer literacy
Quick Apply

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program assistant jobs near utica, ny

Office Assistant, Development

Hamilton College -
Clinton, NY

Apply Now

Job Details

Full-time
$20 - $22 an hour

Qualifications

Financial management report preparation
Financial records management
Financial data management

Full Job Description

Job Description:

Position Summary:

The Office Assistant, Development provides administrative and operational support to the Development team within the Advancement Office. The position reports to the Associate Vice President for Development and supports the AVP as well as frontline fundraising, planned giving, and corporate and foundation relations staff.

The position functions within the operational core of the Development office, interacting with major donors and senior College staff, and providing support to both on-site and remote team members engaged in fundraising activities. The position also serves as a primary point of contact for alumni, parents, and other constituents contacting the office by phone or in person.

The role requires strong organizational skills, independent judgment, and the ability to manage competing priorities across multiple teams in a fast-paced environment. Additional requirements include professionalism, discretion, and effective communication and data management abilities, as well as the capacity to anticipate operational needs. The position supports the overall efficiency and effectiveness of the Development office. Occasional evening or weekend hours are required in support of donor events, reunion, and campaign activities.

Responsibilities:

Development Team Support

Supports the AVP and frontline team with calendar management, meeting preparation, and briefing materials for donor visits and off-campus meetings
Serves as the friendly and professional first point of contact for visitors and callers, acting as a knowledgeable and welcoming guide.
Supports and coordinates team travel: logistics, itineraries, and background materials for donor visits and off-campus meetings
Prepares correspondence, memoranda, meeting materials, proposals, invitations, and gift acknowledgement
Maintains confidential donor documentation and departmental files, both electronic and physical

Events and Meetings

Assists with logistics and material preparation for on- and off-campus events, including donor visits, prospect events, committee meetings, staff meetings, retreats, campaign planning sessions, and planned giving seminars

Financial and Data Administration

Coordinates planned giving beneficiary and tax reporting, grant requests, and disbursements
Maintains and proofreads donor data and gift tracking information; entering and maintaining contact reports, proposals, and constituent records in the College's CRM; running basic queries and portfolio reports as requested
Prepares and submits expense reports; monitors departmental budget lines and processes purchase orders, invoices, and reimbursements Office Operations
Coordinates onboarding and offboarding logistics for new and departing staff as needed
Serves as the point of contact for office supply inventory, equipment, facilities requests, and deliveries
Performs other duties as assigned

Education & Experience

Required

Associate's degree and three or more years of administrative experience
Experience working with confidential donor, financial, and personal information
Experience with data management and financial reporting

Preferred

Bachelor's degree
Experience in higher education advancement, nonprofit fundraising, or another relationship-driven professional environment
Experience supporting travel-heavy teams or coordinating complex scheduling across multiple calendars
Experience with Google Workspace and Microsoft Office Salesforce CRM a plus
Planned giving, tax or financial reporting experience a plus
Equivalent combination of education and experience

Knowledge, Skills, & Abilities

Demonstrated results-orientation and a problem-solving approach to challenges
Exceptional interpersonal skills
Demonstrated ability to make sound decisions
Strong oral and written communications and organizational skills
Demonstrated ability to work successfully in a collaborative team environment
Ability to work within a fast-paced, high-volume environment
Disposition to take initiative and be a self-starter but willing to seek assistance when needed
Demonstrated ability to manage multiple priorities across several supervisors and to meet deadlines
Exceptional attention to detail in written work, data entry, and document preparation
High degree of proficiency with data management and financial reports
Proficient in Salesforce CRM with a strong aptitude for mastering new systems.

Compensation Range:

$20.00 - $22.00 per hour

EEO Policy:

Hamilton College is an equal opportunity employer and is committed to creating an accessible, supportive environment and an educational experience that recognizes a wide array of experiences, backgrounds and viewpoints as integral components of academic excellence. Candidates who can contribute to those goals are encouraged to apply and identify their strengths in these areas.

Benefits:

For Benefits Information, please navigate to the following link:

Employment - Work at Hamilton - Hamilton College

Apply Now

Refine Your Search

program assistant jobs in utica, ny

Office Assistant, Development

Shelter Manager/Executive Assistant

Desktop Support Specialist

Retail Engagement Coordinator

Office Assistant 2 (NY HELPS), Central New York Psychiatric Center, Marcy, P27858

Recreation Program Specialist at the Root Farm

Administrative Coordinator

Office Assistant II - Financial Aid Office - Herkimer County Community College

Administrative Assistant

Family Support Services - Behavior Specialist Assistant

Compliance Administrative Assistant

Administrative Assistant II - Performance Excellence - Full Time - Days

Family Services Specialist (NYHELP PROGRAM) Public Health

Help Desk Support Specialist

Student Support Specialist

Office Assistant 1 - HOURLY (McPike ATC)

Family Resource & Support Specialist HFOC

Community Based Support Specialist

Administrative Assistant at the Root Farm

Office Assistant

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