Top 2 Construction project administrator Jobs in Vacaville, Ca

Construction Office Administrator
Cope Builders —Vacaville, CA
- $30 - $40 an hour
- Part-time
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
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California State University —Vallejo, CA
- Part-time
- Background check
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Construction Office Administrator

Cope Builders
Vacaville, CA

Quick Apply

Job Details

Part-time
$30 - $40 an hour
2 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
401(k) matching
Retirement plan

Qualifications

Accounting experience within construction industry
Google Workspace
Job order costing
Construction industry experience
QuickBooks Online
QuickBooks
Organizational skills
Construction administrative experience
Productivity software
Office management
Payroll record maintenance
Time management

Full Job Description

Overview

Join Cope Builders and help build the business behind the projects.

We’re a general contractor specializing in high-quality residential remodels, custom homes, and commercial tenant improvements. We’re looking for an organized, proactive Construction Office Administrator who enjoys creating efficient systems, maintaining accurate financial records, and supporting the day-to-day operations of a growing construction company.

This role is ideal for someone with experience in construction accounting, QuickBooks Online, job costing, payroll administration, and office operations. You’ll work closely with ownership and our Project Manager to help ensure projects remain organized, financially accurate, and supported from project setup through closeout.

If you enjoy solving problems, improving processes, and making a meaningful impact on a growing business, we’d love to hear from you.

Responsibilities

Manage day-to-day construction accounting, including accounts payable, accounts receivable, customer billing, payroll administration, job costing, reconciliations, and financial reporting.
Maintain accurate financial records and project cost information.
Provide administrative support throughout the project lifecycle, from project setup through final closeout.
Prepare and maintain project documentation, contracts, permits, and project records.
Coordinate subcontractor and vendor onboarding, compliance documentation, and administrative records.
Maintain Buildertrend data, project information, templates, and company records.
Develop and maintain organized paper and digital filing systems, Standard Operating Procedures (SOPs), and administrative workflows.
Coordinate employee onboarding, personnel records, payroll administration, benefits administration, Workers’ Compensation claims, and HR documentation.
Coordinate company insurance administration, licensing, audits, renewals, and compliance requirements.
Continuously improve business systems, workflows, and administrative processes that support company growth.

QualificationsRequired

Minimum 3 years of experience in construction administration, construction accounting, bookkeeping, business operations, or a similar role.
Strong QuickBooks Online experience, including construction job costing.
Payroll administration experience.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Ability to manage multiple priorities while maintaining a high level of accuracy.
Proficiency with Microsoft Office and Google Workspace.
Construction industry experience.

Preferred

Buildertrend experience.
HR administration experience.
Experience creating Standard Operating Procedures (SOPs).
Experience organizing and improving business systems and workflows.

What We’re Looking For

The ideal candidate is proactive, organized, and enjoys building systems that help a business operate more efficiently. They take ownership of their work, communicate professionally, and understand the importance of accurate financial information in a successful construction company. We value integrity, accountability, continuous improvement, and a willingness to grow with our team.

Benefits

$30-$40/hour, depending on qualifications and relevant construction experience
Paid Time Off
Paid Holidays
401(k) with company match
Health insurance contribution
Company-paid InShape membership
Opportunity to help shape and improve the systems of a growing construction company

Pay: $30.00 - $40.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Retirement plan

Application Question(s):

Do you live within 30 miles of Vacaville?
Describe your experience with construction accounting and bookkeeping.

Please include the types of accounting responsibilities you have personally performed (AP, AR, payroll, bank reconciliations, job costing, financial reporting, month-end close, etc.) and the accounting software you have used.

Tell us about a process you improved at a previous employer.

What was the problem, what did you change, and what was the result?

Describe the administrative responsibilities you personally owned in your most recent construction office position. Please include everything you were responsible for on a day-to-day basis, from accounting and financial functions to project administration, compliance, contracts, vendor management, office operations, and any other duties you regularly handled.

Experience:

Construction accounting: 3 years (Required)

Work Location: In person

Quick Apply

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construction project administrator jobs in vacaville, ca

Construction Office Administrator

Facilities Planning & Capital Projects Student Assistant (Solano Campus)

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