Top 126 Program assistant Jobs in Vacaville, Ca

Executive Assistant
Partnership HealthPlan of California —Fairfield, CA
- $88,154.59 - $110,193.23 a year
- Full-time
- Research
- Mid-level
- Office
Administrative Assistant
Ascend —Fairfield, CA
- $23 - $25 an hour
- Bilingual
- Microsoft Outlook
- Word processing
- Dental insurance
- Vision insurance
Quick Apply
General Administrative Assistant
FAIRFIELD CYCLE CENTER, INC. —Vacaville, CA
- $22 - $27 an hour
- Part-time
- Classroom
- Dealership
- Ability to lift 50 pounds
Quick Apply
6d
Coordinator Office
CableCom, LLC —Fairfield, CA
- $19 - $23 an hour
- Hybrid work
- 18 years or older
- English
- Office
- Employee stock purchase plan
- Paid holidays
Quick Apply
11d
Peer Support Specialist
Fourth and Hope —Woodland, CA
- From $23 an hour
- Full-time
- Residential
- Outpatient experience
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Office Assistant/Purchasing Agent- Structural/Miscellaneous Steel
MSH IRONWORKS —Vacaville, CA
- $25 - $40 an hour
- Full-time
- Mid-level
- Office
- In-person
- 401(k)
Quick Apply
9h
Associate Teacher for Preschool/Child Development Program
Community Action of Napa Valley —Napa, CA
- $25 an hour
- Full-time
- Background check
- Classroom
- Spanish
- AD&D insurance
- Paid holidays
Quick Apply
Assistant Program Manager
RES Success —Pittsburg, CA
- $31 - $34 an hour
- Full-time
- Background check
- 18 years or older
- Management
- Paid training
- Paid holidays
Quick Apply
Resident Services Coordinator/ Program Coordinator
LifeSTEPS - Life Skills Training & Educational Programs —Vallejo, CA
- $21.00 - $28.35 an hour
- Part-time
- Spanish
- English
- Mid-level
Quick Apply
Program Assistant
Bay Area Community Resources —Fairfield, CA
- $20 - $22 an hour
- Full-time
- Classroom
- Spanish
- Writing skills
- Wellness program
- Commuter assistance
Quick Apply
Office Coordinator
Spinoso Real Estate Group —Fairfield, CA
- $23 - $26 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Writing skills
Quick Apply
Executive Assistant
Northbay Healthcare —Fairfield, CA
- $38.91 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Writing skills
- 403(b) matching
- Health insurance
Front Desk / Administrative Assistant
TaxAce Group Inc. —Fairfield, CA
- $18 - $20 an hour
- Full-time
- Office
- Administrative experience
- Computer skills
Quick Apply
5d
Administrative Assistant (Recreation)
City of Pittsburg, CA —Pittsburg, CA
- $62,904 - $76,464 a year
- Full-time
- Spanish
- CPR Certification
- BLS Certification
- Health insurance
- Dental insurance
7d
Lab Support Specialist
Avantor —Vacaville, CA
- $27 - $29 an hour
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
- Commuter assistance
- Health savings account
4d
Imaging Support Specialist Inpatient -NBMC (Per Diem, Variable)
Northbay Healthcare —Fairfield, CA
- $27.44 an hour
- Full-time
- Hybrid work
- BLS Certification
- HIPAA
- Inpatient
- 403(b) matching
- Health insurance
Curatorial Assistant (PROJECT POLICY ANL 2 RP)
University of California, Davis —Davis, CA
- $29.57 - $50.89 an hour
- Weekends as needed
- Hybrid work
- Background check
- Word processing
- Pass drug screening
- Continuing education credits
- Paid holidays
2d
Behavior Specialist - Autism Support Services | Solano County
Center for Social Dynamics —Vacaville, CA
- $20 - $25 an hour
- Part-time
- High school diploma or GED
- Experience working with children
- Driving
- Paid training
- Tuition reimbursement
Quick Apply
Child and Youth Program Assistant
US Air Mobility Command —Travis AFB, CA
- $19.53 - $27.20 an hour
- Part-time
- Hybrid work
- Background check
- Classroom
- Serving
- Tuition reimbursement
11d
Assistant Clinical Research Coordinator
University of California, Davis —Davis, CA
- $32.95 - $53.06 an hour
- 8 hour shift
- Background check
- Spanish
- Hospital
- Continuing education credits
- Mileage reimbursement
6d

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Executive Assistant

Partnership HealthPlan of California -
Fairfield, CA

Apply Now

Job Details

Full-time
$88,154.59 - $110,193.23 a year

Qualifications

Project team coordination
Computer operation
Executive administrative support
High school diploma or GED
Driver's License
Typing

Full Job Description

Overview:

To provide administrative support to the executive leader, leadership teams, and staff as assigned. In addition to the Administrative Assistant II duties, the Executive Assistant has a higher level of education and experience and more autonomy, works with a higher level of internal/external customers, serves as liaison to external customers, and a exposed to higher confidentiality.

Responsibilities:

Fields telephone calls.
Receives and directs visitors.
Maintains assigned calendars and schedules.
Schedules and coordinates executive level meetings.
Prints and distributes meeting packets.
Creates and processes expense reports.
Creates correspondence, forms, reports, graphs, visual presentations, and other related documents.
Places catering orders.
Captures and publishes meeting minutes and other correspondence as directed.
Develops, formats, and distributes information to internal and external stakeholders.
Orders and maintains department supplies.
Creates travel requests and travel arrangements as needed (airfare, hotel, rental cars, registration).
Maintains organization charts.
Creates and maintains effective filing systems.
Creates, submits, and tracks to completion applicable training requests and other documents as directed.
Ensures applicable employee timesheets are approved per payroll timelines.
Works with leadership to develop and submit monthly update reports and documents per schedule or direction.
Acts on and/or responds to correspondence on behalf of direct manager as directed.
Applies prior experience to identify necessary efficiencies and brings to leadership’s attention.
Works with leadership on project coordination as directed.
Works with all levels of internal staff and external clients/vendors.
Exposed to highly confidential, sensitive information regarding controversial matters and personnel affairs.
Develops meeting agendas.
Serves as liaison to external stakeholders.
Submits flower orders per policy (ADM-15) and maintains a flower order log.
Assists with planning and organizing company events.
Other duties as assigned.

Qualifications:

Education and Experience

High school diploma or equivalent, associate’s degree preferred; minimum five (5) years of administrative assistant experience, preferably at an executive level and interacting with governing boards; or equivalent combination of education and experience. Familiarity with Medicaid (Medi-Cal) program preferred.

Special Skills, Licenses and Certifications

Proficient in applicable business software applications such as Microsoft Office Suite. Project coordination experience; requires strong computer and internet research skills, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, external clients and vendors. Valid California driver’s license and proof of current automobile insurance compliant with Partnership policy are required to operate a vehicle and travel for company business.

Performance Based Competencies

Excellent oral and written communication skills are required. Excellent organizational skills with ability to prioritize assignments, maintain effective filing systems, and meet deadlines. Ability to work under minimal supervision and exercise independent judgment. Diplomacy and tact in handling highly confidential, sensitive information regarding controversial matters and personnel affairs as required. Ability to interact with executives and governing board members and vendors effectively, handling all assignments with efficiency. Must be able to handle multiple tasks and meet deadlines. Possess a strong work ethic and ability to take ownership and responsibility for projects.

Work Environment And Physical Demands

Ability to use a computer keyboard and other business machines. More than 90% of work time is spent in front of a computer monitor. When required, ability to move, carry, or lift objects of varying size, weighing up to 25 lbs.

All HealthPlan employees are expected to:

Provide the highest possible level of service to clients;
Promote teamwork and cooperative effort among employees;
Maintain safe practices; and
Abide by the HealthPlan’s policies and procedures, as they may from time to time be updated.

HIRING RANGE:

$ 88,154.59 - $110,193.23

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive or definitive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.

Apply Now

Refine Your Search

program assistant jobs in vacaville, ca

Executive Assistant

Administrative Assistant

General Administrative Assistant

Coordinator Office

Peer Support Specialist

Office Assistant/Purchasing Agent- Structural/Miscellaneous Steel

Associate Teacher for Preschool/Child Development Program

Assistant Program Manager

Resident Services Coordinator/ Program Coordinator

Program Assistant

Office Coordinator

Executive Assistant

Front Desk / Administrative Assistant

Administrative Assistant (Recreation)

Lab Support Specialist

Imaging Support Specialist Inpatient -NBMC (Per Diem, Variable)

Curatorial Assistant (PROJECT POLICY ANL 2 RP)

Behavior Specialist - Autism Support Services | Solano County

Child and Youth Program Assistant

Assistant Clinical Research Coordinator

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