Top 27 Receptionist/administrative assistant Jobs in Vacaville, Ca

Executive Assistant
Partnership HealthPlan of California —Fairfield, CA
- $88,154.59 - $110,193.23 a year
- Full-time
- Research
- Mid-level
- Office
Administrative Assistant
DAVITA —Fairfield, CA
- $25 - $30 an hour
- Full-time
- Spanish
- Medical office experience
- Administrative experience
- Paid training
- Paid holidays
Administrative Assistant
Ascend —Fairfield, CA
- $23 - $25 an hour
- Bilingual
- Microsoft Outlook
- Word processing
- Dental insurance
- Vision insurance
Quick Apply
ADA Document Remediation Specialist
Luhdorff & Scalmanini Consulting Engineers —Woodland, CA
- $75,000 - $85,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
- Profit sharing
- Health insurance
Quick Apply
Store Administrative Assistant
Scandinavian Designs - Dania Furniture —Vacaville, CA
- $20 - $22 an hour
- Full-time
- Microsoft Office
- Military encouraged
- Cleaning
- Store discount
- Health insurance
Quick Apply
Administrative Assistant
CAMINAR —Vallejo, CA
- $28 an hour
- Ability to walk for extended periods
- Computer literacy
- Writing skills
Office Manager
National EWP —Woodland, CA
- $30 - $35 an hour
- Online Application
- Microsoft Outlook
- Mid-level
- Office
- Travel reimbursement
Quick Apply
7d
CATERING ADMINISTRATIVE ASSISTANT (FULL TIME)
Chartwells HE —Vallejo, CA
- $25 - $30 an hour
- Urgently hiring
- Background check
- Administrative experience
- University
- Commuter assistance
- Disability insurance
Quick Apply
7d
Administrative Assistant – Repossession Services - Full Time
SHIELD RECOVERY —Vallejo, CA
- $21 - $25 an hour
- Extended hours
- Background check
- Spanish
- Office
- 401(k)
Quick Apply
23h
Service Center Coordinator
The Salvation Army —Woodland, CA
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Mileage reimbursement
Employee Relations Manager
WESTAMERICA BANK —Fairfield, CA
- $70,304 - $71,354 a year
- Full-time
- 5 years
- Office
- Analysis skills
Quick Apply
Office Administrative Assistant
Pacific Star Insurance Services Inc —Pittsburg, CA
- $17 - $18 an hour
- Part-time
- Office
- High school diploma or GED
- US work authorization
Quick Apply
8d
Administrative Assistant / Inside Sales
Hoffman Security —American Canyon, CA
- $20 - $22 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Inventory control
- Paid holidays
- Health insurance
Mental Health Administrative Assistant - Spanish Speaking
BURNETT THERAPEUTIC SERVICES INC —Napa, CA
- $20 - $24 an hour
- Full-time
- Spanish
- Experience working with individuals with disabilities
- English
- Paid holidays
- Health insurance
Quick Apply
Sales & Events Coordinator
Auberge du Soleil —Rutherford, CA
- $27.50 - $28.00 an hour
- Part-time
- Inventory management
- Word processing
- Mid-level
Quick Apply
6d
DUI COORDINATOR - Bilingual
Bi-Bett Corporation —Pittsburg, CA
- $69,000 - $82,000 a year
- Full-time
- Spanish
- Writing skills
- Public speaking
- Paid holidays
- Health insurance
Quick Apply

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Executive Assistant

Partnership HealthPlan of California -
Fairfield, CA

Apply Now

Job Details

Full-time
$88,154.59 - $110,193.23 a year

Qualifications

Project team coordination
Computer operation
Executive administrative support
High school diploma or GED
Driver's License
Typing

Full Job Description

Overview:

To provide administrative support to the executive leader, leadership teams, and staff as assigned. In addition to the Administrative Assistant II duties, the Executive Assistant has a higher level of education and experience and more autonomy, works with a higher level of internal/external customers, serves as liaison to external customers, and a exposed to higher confidentiality.

Responsibilities:

Fields telephone calls.
Receives and directs visitors.
Maintains assigned calendars and schedules.
Schedules and coordinates executive level meetings.
Prints and distributes meeting packets.
Creates and processes expense reports.
Creates correspondence, forms, reports, graphs, visual presentations, and other related documents.
Places catering orders.
Captures and publishes meeting minutes and other correspondence as directed.
Develops, formats, and distributes information to internal and external stakeholders.
Orders and maintains department supplies.
Creates travel requests and travel arrangements as needed (airfare, hotel, rental cars, registration).
Maintains organization charts.
Creates and maintains effective filing systems.
Creates, submits, and tracks to completion applicable training requests and other documents as directed.
Ensures applicable employee timesheets are approved per payroll timelines.
Works with leadership to develop and submit monthly update reports and documents per schedule or direction.
Acts on and/or responds to correspondence on behalf of direct manager as directed.
Applies prior experience to identify necessary efficiencies and brings to leadership’s attention.
Works with leadership on project coordination as directed.
Works with all levels of internal staff and external clients/vendors.
Exposed to highly confidential, sensitive information regarding controversial matters and personnel affairs.
Develops meeting agendas.
Serves as liaison to external stakeholders.
Submits flower orders per policy (ADM-15) and maintains a flower order log.
Assists with planning and organizing company events.
Other duties as assigned.

Qualifications:

Education and Experience

High school diploma or equivalent, associate’s degree preferred; minimum five (5) years of administrative assistant experience, preferably at an executive level and interacting with governing boards; or equivalent combination of education and experience. Familiarity with Medicaid (Medi-Cal) program preferred.

Special Skills, Licenses and Certifications

Proficient in applicable business software applications such as Microsoft Office Suite. Project coordination experience; requires strong computer and internet research skills, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, external clients and vendors. Valid California driver’s license and proof of current automobile insurance compliant with Partnership policy are required to operate a vehicle and travel for company business.

Performance Based Competencies

Excellent oral and written communication skills are required. Excellent organizational skills with ability to prioritize assignments, maintain effective filing systems, and meet deadlines. Ability to work under minimal supervision and exercise independent judgment. Diplomacy and tact in handling highly confidential, sensitive information regarding controversial matters and personnel affairs as required. Ability to interact with executives and governing board members and vendors effectively, handling all assignments with efficiency. Must be able to handle multiple tasks and meet deadlines. Possess a strong work ethic and ability to take ownership and responsibility for projects.

Work Environment And Physical Demands

Ability to use a computer keyboard and other business machines. More than 90% of work time is spent in front of a computer monitor. When required, ability to move, carry, or lift objects of varying size, weighing up to 25 lbs.

All HealthPlan employees are expected to:

Provide the highest possible level of service to clients;
Promote teamwork and cooperative effort among employees;
Maintain safe practices; and
Abide by the HealthPlan’s policies and procedures, as they may from time to time be updated.

HIRING RANGE:

$ 88,154.59 - $110,193.23

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive or definitive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.

Apply Now

Refine Your Search

receptionist/administrative assistant jobs in vacaville, ca

Executive Assistant

Administrative Assistant

Administrative Assistant

ADA Document Remediation Specialist

Store Administrative Assistant

Administrative Assistant

Office Manager

CATERING ADMINISTRATIVE ASSISTANT (FULL TIME)

Administrative Assistant – Repossession Services - Full Time

Service Center Coordinator

Employee Relations Manager

Office Administrative Assistant

Administrative Assistant / Inside Sales

Mental Health Administrative Assistant - Spanish Speaking

Sales & Events Coordinator

DUI COORDINATOR - Bilingual

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