Top 16 Scheduler Jobs in Vacaville, Ca

Surgery Scheduler
Northbay Healthcare —Fairfield, CA
- $27.46 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Surgery
- Writing skills
- 403(b) matching
- Health insurance
5d
Office Manager/Administrative Assistant
United Supportive Living —Fairfield, CA
- $26 - $32 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Finite Scheduler
Jelly Belly Candy Company —Fairfield, CA
- ERP systems
- Mid-level
- Travel
Dispatcher / Scheduler
Plumb Pro Inc. DBA Halls' Plumbing —Woodland, CA
- $25 - $35 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Aircrew Scheduler
Solutions Through Innovative Technologies, Inc —Fairfield, CA
- $70,000 - $74,000 a year
- Full-time
- Research
- Mid-level
- Office
- Paid holidays
- Disability insurance
Surgery Scheduler and Back Office Admin
California Foot & Ankle Centers —Davis, CA
- $22 - $28 an hour
- Part-time
- Microsoft Word
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Store Administrative Assistant
Scandinavian Designs - Dania Furniture —Vacaville, CA
- $20 - $22 an hour
- Full-time
- Microsoft Office
- Military encouraged
- Cleaning
- Store discount
- Health insurance
Quick Apply
Squadron Scheduling Specialist
INTECON —Travis AFB, CA
- $65,000 - $125,000 a year
- Full-time
- Hybrid work
- Military
- 3 years
- Master's degree
- Paid training
- AD&D insurance
Quick Apply
Administrative Assistant
Kintsu Med Spa and Wellness —Davis, CA
- $25 - $29 an hour
- Full-time
- Office
- Administrative experience
- Driver's License
- Flexible schedule
Quick Apply
Administrative Assistant / Inside Sales
Hoffman Security —American Canyon, CA
- $20 - $22 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Inventory control
- Paid holidays
- Health insurance
Mental Health Administrative Assistant - Spanish Speaking
BURNETT THERAPEUTIC SERVICES INC —Napa, CA
- $20 - $24 an hour
- Full-time
- Spanish
- Experience working with individuals with disabilities
- English
- Paid holidays
- Health insurance
Quick Apply
13d

More jobs to discover

Find similar jobs that you might be interested in.

Communications Manager
Yocha Dehe Wintun Nation —Brooks, CA
Must possess a valid drivers’ license and maintain a driving record that is satisfactory to the Tribe’s insurance carrier.
From $96,183.71 a year
Quick Apply
Admin Tax Credit Assistant(HUD/LIHTC)
JWilliams Staffing, Inc. —Fairfield, CA
Qualified applicants with criminal histories will be considered in a manner consistent with applicable law, including the California Fair Chance Act and similar…
$23 - $24 an hour
Quick Apply

Show more similar jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Data Operations Scheduling Coordinator
Valor Executive Search —Columbus, OH
The majority of your time will be spent sourcing, filing, and maintaining client records in Salesforce and the firm's document management system, while also…
$60,000 - $77,500 a year
Quick Apply
Administrative Assistant
DGPerry CPAs + Advisors LLC —Dublin, OH
Answer, screen, and direct incoming phone calls. Every day, DGPerry helps its clients navigate through life and business events, develop tailored strategies to…
$25 - $29 an hour
Quick Apply

Show more jobs in cities nearby

I want to receive the latest job alert for scheduler in vacaville, ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

scheduler jobs near vacaville, ca

Administrative Assistant jobs in Berkeley, CA

Administrative Assistant jobs in American Canyon, CA

Administrative Assistant jobs in Napa, CA

Administrative Assistant jobs in Fairfield, CA

Dispatcher jobs in Woodland, CA

Retail Sales Associate jobs in Vacaville, CA

Surgery Scheduler jobs in San Antonio, TX

Scheduler jobs in Tacoma, WA

Medical Scheduler Remote jobs in Phoenix, AZ

Appointment Scheduler jobs in Los Angeles, CA

Administrative Assistant jobs in Portland, OR

Administrative Assistant jobs in Stockbridge, GA

Administrative Assistant jobs in Ocala, FL

Executive Assistant jobs in Frisco, TX

Administrative Assistant jobs in Oakland, CA

Administrative Assistant jobs in Burlington, NC

Administrative Assistant jobs in Remote

Administrative Assistant jobs in Scottsdale, AZ

Assistant Construction Site Supervisor jobs in New York, NY

Administrative Assistant jobs in Kissimmee, FL

Surgery Scheduler

Northbay Healthcare -
Fairfield, CA

Apply Now

Job Details

Full-time
$27.46 an hour
5 days ago

Benefits

403(b) matching
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
403(b)

Qualifications

Outpatient clinic experience
Writing skills
Employee relationship building
Medical terminology

Full Job Description

At NorthBay Health, the Surgery Scheduler functions as a member of the clinic patient care team. Performs duties and orchestrates complex logistics required to schedule patient tests, pre-op/post-op visits, and complex surgical procedures. Responsible for scheduling and coordinating all aspects of the surgical procedure, including patient preferences, maintains close communication with the Operating Room Scheduler, Same Day Center Staff and assures all payer requirements are met prior to scheduling the actual surgery.

Responsible to secure accurate patient demographics, authorizations and payer information in a timely manner to ensure patient care is not delayed. Verifies and documents eligibility and benefits for patient’s specific payers. Ensures appropriate documentation is in the patient’s Electronic Health Record (EHR). Schedules patient procedures as appropriate, and coordinates transfer of necessary records. Reviews and appropriately schedules department procedures utilizing department specific appointment protocols.

PRIMARY JOB DUTIES

Gathers, updates and verifies insurance/payer information and ensures accurate entry into the practice management system. Confirms authorization.

Verifies insurance type and eligibility for care.

Determines when authorization for services is required and ensures authorization is obtained prior to service date. Determines and documents need for signatures for conditions of registration and Medicare secondary payment screen.

Prioritizes procedure requests based on clinical need as indicated by the ordering provider, and the Medical Services Request Form (MSR).

Schedules complex pre and post-op appointments requiring strong knowledge of pre-admission requirements, procedures, department protocols and timing.

Contacts patients upon approval or denial of authorization. If denied, advises physician of outcome.

Provides the patient pertinent information regarding their surgery, dates and times for appointments, map of facility to easily find their destination(s).

Reviews and coordinates the surgeon’s schedule to ensure efficiency for both their time and operating room time.

Coordinates resources to schedule surgeries for department surgeons.

Coordinate scheduling between department surgeon (including multi-disciplinary departments), vendors, materials management, OR venues & patients

Assures appropriate verifications and authorizations are completed prior to scheduling patients.

Collaborates extensively w/ OR scheduling to assure maximum utilization of block time in each OR venue.

Consistently demonstrates and promotes a sense of team within the immediate and extended work groups.

Establishes and maintains effective communication with physicians, co-workers and patients.

Participates in educational programs, staff meetings and in-service meetings.

Performs other job-related duties and responsibilities, as assigned.

Education: High school graduate or equivalent preferred. Graduate from an accredited Medical Assistant program preferred.

Licensure/Certification: Medical Assistant certified preferred.

Experience: Minimum three year’s of experience in a clinic setting with experience and knowledge of health insurance/ benefit requirements required. One or more year’s of experience working as a surgery scheduler in the specialty care setting.

Skills: Strong organizational and written/spoken communication skills essential. Ability to work independently on a variety of complex tasks, managing competing deadlines. In depth working knowledge of Windows and Microsoft Word. Knowledge of ICD-10 and CPT coding. Knowledge of medical terminology, procedures and insurance rules and regulations required. Skilled in accuracy and attention to detail. Ability to coordinate, schedule and track complex surgery scheduling and multiple patient appointments. Strong ability to multi-task; schedule appointments for several multi-disciplinary clinics. Demonstrates calmness in stressful situations.

Interpersonal Skills : Demonstrates NorthBay's values including nurturing care, own it, respect relationships, build trust, hardwire excellence

Standards of Performance: Demonstrate performance by adhering to established policies and procedures and exhibiting the defined characteristics associated with attendance and punctuality.

Physical Effort: Attendance is an essential function of the job. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires some walking; prolong hours of sitting and standing. Requires use of telephone, writing and computer keyboard six or more hours each day. Requires stooping, bending, reaching, twisting and squatting.

Hours of Work: Monday through Friday, variable hours dependent upon clinic operations and volume.

Interpersonal Skills and Values

Demonstrates NorthBay Health’s True North Values: Nurture Care, Own It, Respect Relationships, Build Trust, and Hardwire Excellence. These values guide behavior, accountability, teamwork, and commitment to high-quality patient care.

Why NorthBay Health

NorthBay Health is an independent, nonprofit health system serving the Napa, Solano, and Yolo County regions. We are expanding access to care across our communities through two acute-care hospitals, including a Level II Trauma Center and a Level III NICU maternity unit, along with a cancer center, urgent care locations, and a growing network of primary and specialty care clinics.

We provide advanced services in cardiovascular care, neuroscience, orthopedics, surgery, and outpatient specialties. NorthBay Health is nationally recognized for quality care, including Magnet with Distinction designation for nursing and multiple U.S. News and World Report high performing recognitions.

We are committed to being the trusted healthcare partner of choice and offer an environment where employees can grow, contribute meaningfully, and support the health of our communities.

NorthBay Health Benefits Options

NorthBay Health offers a comprehensive benefits package based on established eligibility requirements. Benefits may include medical, dental, and vision insurance, life, disability, and long-term care coverage, paid time off including vacation, sick leave, holidays, and bereavement, a 403(b) retirement plan with employer match, education reimbursement for eligible roles, professional development and training programs, Employee Assistance Program, wellness programs, recognition programs, shift differentials, and market-based compensation review and increases subject to approval and organizational performance.

Compensation Structure

NorthBay Health uses a structured compensation framework. Staff-level positions use a step-based system (Steps 1–5) based on years of directly related experience, with Step 5 representing 20 or more years of experience in the role. Manager level and above positions are paid a fixed annual base salary and are eligible for a variable incentive compensation plan. Physician compensation is structured based on specialty and role requirements.

Remote Work Disclosure

NorthBay Health is primarily an onsite organization due to the nature of healthcare. Some roles may allow hybrid or remote work based on business needs.

Remote work is not supported in Washington, Ohio, Wyoming, North Dakota, Puerto Rico, the U.S. Virgin Islands, or outside of the United States.

Notice to Recruitment Agencies

NorthBay Health utilizes a managed service provider (MSP) for agency partnerships and is not currently engaging external recruiting firms outside of established agreements. We do not accept unsolicited resumes or third-party candidate submissions. Please do not contact NorthBay Health employees, leaders, physicians, or hiring managers regarding recruitment or job postings.

More Information

Visit NorthBay Health Careers for recruitment FAQs and additional information.

Apply Now

Refine Your Search

scheduler jobs in vacaville, ca

Surgery Scheduler

Office Manager/Administrative Assistant

Finite Scheduler

Dispatcher / Scheduler

Aircrew Scheduler

Surgery Scheduler and Back Office Admin

Store Administrative Assistant

Squadron Scheduling Specialist

Administrative Assistant

Administrative Assistant / Inside Sales

Mental Health Administrative Assistant - Spanish Speaking

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alert for scheduler in vacaville, ca

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected