Top 106 scheduling coordinator Jobs in vacaville, ca

Dental Office Manager (Senior / Leadership Role) Potential to earn 75K/Year + Bonus
Confidential —Dixon, CA
- From $75,000 a year
- Full-time
- Dental office
- OSHA
- 5 years
- Paid holidays
- Health insurance
Quick Apply
PROGRAM COORDINATOR
Pace Solano —Vacaville, CA
- $23.50 an hour
- 8 hour shift
- Management
- Pass drug screening
- Research
Quick Apply
Job Site Coordinator
Pace Solano —Vacaville, CA
- $23.50 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Office & Sales Coordinator Event Rentals Company
FUNTASTIC RENTALS —Vacaville, CA
- $18 - $20 an hour
- Part-time
- Background check
- Office
- Administrative experience
- Health insurance
- Paid time off
Quick Apply
Dispatcher / Administrative Coordinator
Yellowstone Local —Fairfield, CA
- $20 an hour
- Full-time
- Mid-level
- Residential
- 3 years
- Opportunities for advancement
Quick Apply
Administrative Operations Coordinator
Always Best Care Senior Services- Napa Solano —Vacaville, CA
- $19 - $22 an hour
- Part-time
- Office
- Home Health
- In-person
Benefits Coordinator
Partnership HealthPlan of California —Fairfield, CA
- $32.51 - $39.01 an hour
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- Employee discount
- Loan forgiveness
Community Engagement & Program Administrative Coordinator
Club Stride Inc —Solano County, CA
- $56,160 - $62,400 a year
- Temporary
- Hybrid work
- Background check
- Organizational skills
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
9d
Master Social Worker - MSW -Part time
Fresenius Medical Care —Concord, CA
- $71,000 - $101,000 a year
- Part-time
- Master of Social Work
- Clinic
- Social Work
- Health insurance
- Dental insurance
Quick Apply
Dental Treatment Coordinator
Pittsburg Dental Specialists —Pittsburg, CA
- $27 - $33 an hour
- Full-time
- Spanish
- Dental office
- 5 years
- Health insurance
- Dental insurance
Quick Apply
9d
Board Certified Behavior Analyst
Applied ABC —California
- $60 - $70 an hour
- 8 hour shift
- Remote
- Management
- HIPAA
- Mid-level
Quick Apply
9d
Home Care Service Coordinator (Scheduler)
Arcadia Home Care and Staffing – an Addus family company —Vacaville, CA
- $25 - $27 an hour
- Full-time
- Microsoft Word
- Management
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
8d
Squadron Standardization / Evaluation EFB Coordinator
INTECON —Travis AFB, CA
- $65,000 - $120,000 a year
- Full-time
- Hybrid work
- 5 years
- Military
- Master's degree
- Paid training
- AD&D insurance
Quick Apply
Communications & PR Coordinator
Redwood Credit Union —Napa, CA
- $27 - $35 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- English
- Paid holidays
- Health insurance
Quick Apply
Installation Project Coordinator
RW Garage Doors, Inc. —Vacaville, CA
- $20 - $25 an hour
- Full-time
- Office
- High school diploma or GED
- Organizational skills
- Health savings account
- Paid holidays
Quick Apply
Community Manager II & Night Manager - Orchard Maples, Vacaville
Eden Housing —Vacaville, CA
- $25.02 - $29.36 an hour
- Full-time
- CPR Certification
- Sanitation
- English
Quick Apply
1d
Dental Treatment Coordinator
Thomas Dental Care —Davis, CA
- $32 an hour
- Full-time
- Dental office
- Mid-level
- Presentation skills
- Paid holidays
- Health insurance
Quick Apply
Construction Estimating Assistant (*In Person*)
SH Mechanical INC —Suisun City, CA
- $24 - $28 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
10d
Cancer Data Coordinator/Tumor Registrar (On-Site)
Northbay Healthcare —Fairfield, CA
- Full-time
- Microsoft Word
- Hospital
- Writing skills
Assistant Program Director
Turning Point Community Programs —Vacaville, CA
- $32.00 - $34.64 an hour
- Mid-level
- Driver's License
- Bachelor's degree
Quick Apply

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Dental Office Manager (Senior / Leadership Role) Potential to earn 75K/Year + Bonus

Confidential
Dixon, CA

Quick Apply

Job Details

Full-time
From $75,000 a year

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Employee discount

Qualifications

Practice management
Vendor relationship building
Patient scheduling systems
Accounts receivable management
Team leadership
Dental insurance
HIPAA
Team scheduling
Financial analysis
Medical scheduling
Healthcare practice team management
Clinical performance metrics
Leading team collaboration initiatives
Financial performance measurement
Office management
Clinical staff scheduling
Financial dashboard metrics
Senior leadership
Analytics

Full Job Description

About the Opportunity

We are seeking a highly experienced, results-driven Dental Office Manager to lead and elevate a fast-growing, patient-centered dental practice. This role is not for beginners. It is for a proven leader who understands the business of dentistry inside and out — from scheduling and case acceptance to KPIs, compliance, and team leadership.

If you are confident managing people, numbers, systems, and patient experience — and you’re looking for a long-term, high-growth, well-compensated leadership role — this opportunity is for you.

Key ResponsibilitiesPractice Leadership & Operations

Oversee day-to-day operations of the dental office to ensure efficiency, productivity, and exceptional patient care
Act as the primary leader for front office, clinical coordination, and administrative staff
Implement, monitor, and continuously improve office systems, workflows, and SOPs
Ensure smooth coordination between doctors, clinical staff, and front office teams

Team Management & Leadership

Recruit, train, mentor, and retain high-performing team members
Conduct regular performance evaluations, coaching, and accountability meetings
Set clear expectations, enforce policies, and maintain a positive, professional culture
Lead morning huddles, monthly meetings, and team performance reviews

Scheduling & Production Management

Optimize provider schedules to maximize production, collections, and chair utilization
Monitor daily, weekly, and monthly production goals
Reduce gaps, cancellations, and no-shows through proactive scheduling strategies
Coordinate doctor schedules, assistants, hygienists, and specialty procedures efficiently

Financial & KPI Oversight

Track and manage key practice metrics including:
Production & collections
Case acceptance
AR & insurance aging
Payroll efficiency
Adjustments & write-offs
Work closely with ownership to analyze reports and improve profitability
Ensure accurate posting, billing, and financial reconciliation

Insurance, Billing & Compliance

Oversee insurance verification, pre-authorizations, billing, and follow-ups
Ensure timely and accurate claim submissions and appeals
Maintain compliance with HIPAA, OSHA, infection control, and state dental regulations
Manage audits, documentation, and regulatory readiness

Patient Experience & Case Acceptance

Ensure a five-star patient experience from first call to post-treatment follow-up
Support treatment coordinators in improving case presentation and acceptance
Handle complex patient situations, escalations, and resolutions professionally
Monitor reviews, feedback, and patient satisfaction metrics

Vendor & Office Management

Manage supply ordering, vendor relationships, and cost controls
Oversee equipment maintenance and office readiness
Coordinate with labs, marketing partners, and service providers

Required Qualifications

Minimum 5+ years of dental office management experience (REQUIRED)
Strong understanding of dental workflows, insurance, billing, and scheduling
Proven leadership experience managing multi-role dental teams
Deep knowledge of practice management software (Dentrix, Open Dental, Eaglesoft, etc.)
Strong financial acumen and comfort with reports, KPIs, and analytics
Exceptional communication, organization, and problem-solving skills
Professional, confident, and calm under pressure

What We Offer

Highly competitive compensation (based on experience and performance)
Performance bonuses & growth incentives
Paid time off & holidays
Long-term career growth and leadership development
Supportive ownership and a professionally run practice
A stable, high-volume, growth-oriented environment

Who Should Apply

This role is ideal for a career dental office manager who:

Takes ownership, not just direction
Understands dentistry as both healthcare and a business
Leads by example and holds teams accountable
Wants stability, respect, and long-term growth

If you do not have at least 5 years of dental office management experience, please do not apply.

How to Apply

Submit your resume with a brief cover note highlighting:

Your years of dental management experience
Practice size(s) you’ve managed
Key results you’ve achieved (growth, systems, leadership)

Pay: From $75,000.00 per year

Benefits:

401(k)
Dental insurance
Employee discount
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

scheduling coordinator jobs in vacaville, ca

Dental Office Manager (Senior / Leadership Role) Potential to earn 75K/Year + Bonus

PROGRAM COORDINATOR

Job Site Coordinator

Office & Sales Coordinator Event Rentals Company

Dispatcher / Administrative Coordinator

Administrative Operations Coordinator

Benefits Coordinator

Community Engagement & Program Administrative Coordinator

Master Social Worker - MSW -Part time

Dental Treatment Coordinator

Board Certified Behavior Analyst

Home Care Service Coordinator (Scheduler)

Squadron Standardization / Evaluation EFB Coordinator

Communications & PR Coordinator

Installation Project Coordinator

Community Manager II & Night Manager - Orchard Maples, Vacaville

Dental Treatment Coordinator

Construction Estimating Assistant (In Person)

Cancer Data Coordinator/Tumor Registrar (On-Site)

Assistant Program Director

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