Under the general direction of the CAHFS Administration Officer, serves as CAHFS Accounts Receivable and Client Manager responsible for managing centralized Accounts Receivable (A/R) functions for CAHFS four branch locations (30,000 invoices for 5,000 clients with up to $9M in A/R per year), including oversight of invoicing, payment processing and billing inquiry resolution. Serves as a technical lead, subject matter expert, and advises unit and Administration in assigned areas; responsible for accuracy and appropriateness of financial documents; ensures accountability and compliance with University and CAHFS policy and procedures; oversees client case reporting and client data functions; and serves as CAHFS records custodian responsible for departmental management of legal inquiries.
Apply By Date: August 19, 2026
Qualifications
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
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Bachelor’s degree in finance, accounting, business administration or a related field, or an equivalent combination of education and experience
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Experience managing accounts receivable processes (including invoicing, preparing statements, reconciling client accounts, and collections), complying with terms and conditions found in contracts, and attention to detail and ability to detect and resolve billing and accounts receivable issues within a complicated billing system.
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Knowledge and experience to effectively use automated financial accounting and information systems (i.e. Aggie Enterprise, Kuali, LIMS, etc.) for transactions, and data analysis/reporting tools such as Microsoft Excel/Tableau to produce financial reports.
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Leadership and supervisory skills to effectively recruit, train, and motivate staff and monitor performance to meet business objectives.
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Interpersonal, communication and customer service skills (in person, writing, and telephone) to effectively communicate and work closely with a diverse group of individuals including faculty, staff, clients, other UC units and government/outside agencies, to research, secure, and provide information, and resolve problems such as billing disputes.
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Intermediate knowledge and understanding of establishing and maintaining internal control practices, and skills to read and interpret UC and CAHFS financial policies to ensure unit compliance, prevent fraud, and safeguard UC resources.
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Analytical and problem-solving skills to identify problems and implement solutions to research, collect, analyze and interpret data from a wide variety of sources and to present information in a clear and concise manner.
Preferred Qualifications
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Experience working with university systems including the UCD accounting system, and the CAHFS billing and LIMS systems.
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Experience mapping existing processes and implementing process changes to deliver efficiencies or quality improvement.
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Knowledge of rules and regulations pertaining to various funding sources including state, federal, University, and private, and generally accepted accounting principles (GAAP/GASB).
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Knowledge of client case reporting functions and experience working in a hospital or laboratory setting.
Key Responsibilities
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50% - Accounts Receivable & Client Administration Management
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25% - Documentation, Internal Controls, Legal Inquiry Response & Special Projects
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25% - Personnel Management & Supervision
Department Overview
CAHFS provides California's livestock and poultry industries, and veterinary practitioners who serve them, with a full range of diagnostic laboratory services for disease control, enhancement of health management, and protection from diseases common to animal and humans. In meeting this need, the CAHFS also serves as the backbone of California's disease warning system through its animal disease surveillance program. The system consists of four laboratories currently located in Davis, Turlock, Tulare and San Bernardino. Funding for this program is provided through a contract with the California Department of Food and Agriculture (CDFA) and through revenue generated from user fees. An additional program, the Equine Analytical Chemistry Laboratory, is funded through a contract with the California Horse Racing Board (CHRB) and horse wagering monies and provides full-service drug testing and a pharmacology research and development program.
POSITION INFORMATION
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Salary or Pay Range: $88,100.00 - $162,100.00/year (Department budgeted salary range: $88,100 - $125,100/yr. Commensurate with experience.)
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Salary Frequency: Annual
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Salary Grade: 23
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UC Job Title: FINANCIAL SVC SUPV 2
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UC Job Code: 004631
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Appointment Type: Career
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Percentage of Time: 100%
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Shift (Work Schedule): Monday – Friday; 8:00am – 5:00pm
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Location: Davis, CA
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Union Representation: No
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Benefits Eligible: Yes
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This position is 100% on-site
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.
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High quality and low-cost medical plans to choose from to fit your family's needs
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UC pays for dental and vision coverage for you and your family
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Retirement plans for eligible employees including Pension and other Retirement Saving Plans
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Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
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Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
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Lactation Support Program and Family Care discounts and resources
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Employee Well-being resources and programming to support thriving in all aspects of employee’s lives
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On-site Employee Assistance Program including access to free mental health services
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Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
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Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
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Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
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Access to free professional development courses and learning opportunities for personal and professional growth
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Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees
Physical Demands
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Standing - Occasional Up to 3 Hours
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Walking - Occasional Up to 3 Hours
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Sitting - Frequent 3 to 6 Hours
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Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
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Lifting/Carrying 26-50 lbs - Never 0 Hours
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Lifting/Carrying over 50 lbs - Never 0 Hours
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Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
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Pushing/Pulling 26-50 lbs - Never 0 Hours
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Pushing/Pulling over 50 lbs - Never 0 Hours
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Bending/Stooping - Occasional Up to 3 Hours
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Squatting/Kneeling - Occasional Up to 3 Hours
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Twisting - Occasional Up to 3 Hours
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Climbing (e.g., stairs or ladders) - Never 0 Hours
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Reaching overhead - Occasional Up to 3 Hours
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Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Environmental Demands
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Chemicals, dust, gases, or fumes - Never 0 Hours
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Loud noise levels - Never 0 Hours
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Marked changes in humidity or temperature - Never 0 Hours
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Microwave/Radiation - Never 0 Hours
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Operating motor vehicles and/or equipment - Never 0 Hours
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Extreme Temperatures - Never 0 Hours
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Uneven Surfaces or Elevations - Never 0 Hours
Mental Demands
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Sustained attention and concentration - Frequent 3 to 6 Hours
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Complex problem solving/reasoning - Occasional Up to 3 Hours
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Ability to organize & prioritize - Frequent 3 to 6 Hours
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Communication skills - Frequent 3 to 6 Hours
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Numerical skills - Occasional Up to 3 Hours
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Constant Interaction - Frequent 3 to 6 Hours
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Customer/Patient Contact - Frequent 3 to 6 Hours
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Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
This is not a research position. The position is located in a diagnostic laboratory where quality control and assurance as well as meticulous working habits are essential. Per the terms and agreements of the department’s contracts and grants, the position requires signing of a Confidentiality Agreement or Non-Disclosure Agreement regarding testing and client information. This position is subject to UCD’s vaccination program (Influenza, SARS-CoV-2, is/might subject to prophylactic vaccination for rabies), and Medical/Health Surveillance Program/Procedures/Review in accordance with Federal and State Laws and Regulations and University Policy. Work Schedule: Monday – Friday; 8:00am – 5:00pm (Work schedule might be slightly different during the training period). Work flexible schedule/overtime as needed to complete projects and meet deadlines. Mandatory weekend and holiday rotation. Restricted/Limited vacation during peak workload periods (i.e. Outbreaks, Fiscal Close, Audits Periods, etc.)
Special Requirements – Please contact your recruiter with questions regarding which activities apply by position
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This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
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The duties or functions of this position include the handling of cash (or cash equivalents)
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
A Culture of Opportunity and Belonging
At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
