Under the general supervision of The Arts CAO and Operations Manager, collaborate to develop and implement an event management plan centered on key events in the Arts (Departments of Art History, Art Studio, Cinema & Digital Media, Design, Music and Theatre & Dance) and strategic communications. Plan and manage programs that engage alumni, students, staff, faculty, donors and other key stakeholders. Provide oversight and management to communications and marketing support staff, including student assistants, to ensure effective outreach and program execution. Develop and manage an event calendar and budgets for the Arts in collaboration with leadership and reconciliation of event, travel and entertainment expenses. Support faculty, staff and students through the event development and execution process.
Apply By Date: July 10, 2026
Qualifications
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
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Bachelor’s degree, or equivalent combination of training and experience.
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Strong event managements and leadership experience to develop creative approaches and establishing strategic communication goals and priorities in the management of programs and special events.
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Knowledge of the university environment and ability to collaborate effectively across Arts departments and campus units.
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Demonstrated ability to implement changes in a fast-paced, creative environment.
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Strong interpersonal skills to work with diverse groups, including faculty, staff, students, artists, vendors, and community partners.
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Excellent oral and written communication skills, with the ability to tailor messaging for varied audiences, including event briefings, correspondence, and promotional materials for Arts programs.
Preferred Qualifications
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Awareness, knowledge, and skill in applying inclusion to one’s work. A profound belief in the value of a safe workforce and a commitment to achieve this goal through collaboration and team building, working cooperatively with a large group of department and campus constituencies.
Key Responsibilities
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35% - Event Management
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30% - Programmatic Development
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20% - Personnel Management
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15% - Budget Administration
Department Overview
The Arts Departments work in collaboration with college leadership and campus partners to support fundraising, donor relations, and external engagement efforts that align with the Arts creative and academic mission. The Arts plays a key role in cultivating relationships with alumni, donors, and community partners through events, programs, and strategic communications. These efforts help generate support for the Arts while enhancing visibility and engagement across UC Davis.
POSITION INFORMATION
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Salary or Pay Range: $69,600.00 - $124,200.00/year
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Salary Frequency: Annual
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Salary Grade: Grade 21
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UC Job Title: EVENTS SPEC 3
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UC Job Code: 006292
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Appointment Type: Staff: Career
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Percentage of Time: 100%
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Shift (Work Schedule): M - F 8:000AM - 5:00PM
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Location: Davis, Ca
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Union Representation: No
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Benefits Eligible: Yes
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This position is 100% on-site
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
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High quality and low-cost medical plans to choose from to fit your family's needs
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UC pays for Dental and Vision insurance premiums for you and your family
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Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
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Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
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Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
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Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
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Access to free professional development courses and learning opportunities for personal and professional growth
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WorkLife and Wellness programs and resources
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On-site Employee Assistance Program including access to free mental health services
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Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
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Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
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Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
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Standing - Occasional Up to 3 Hours
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Walking - Occasional Up to 3 Hours
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Sitting - Frequent 3 to 6 Hours
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Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
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Lifting/Carrying 26-50 lbs - Never 0 Hours
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Lifting/Carrying over 50 lbs - Never 0 Hours
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Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
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Pushing/Pulling 26-50 lbs - Never 0 Hours
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Pushing/Pulling over 50 lbs - Never 0 Hours
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Bending/Stooping - Occasional Up to 3 Hours
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Squatting/Kneeling - Occasional Up to 3 Hours
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Twisting - Occasional Up to 3 Hours
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Climbing (e.g., stairs or ladders) - Never 0 Hours
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Reaching overhead - Occasional Up to 3 Hours
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Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Environmental Demands
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Chemicals, dust, gases, or fumes - Never 0 Hours
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Loud noise levels - Never 0 Hours
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Marked changes in humidity or temperature - Never 0 Hours
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Microwave/Radiation - Never 0 Hours
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Operating motor vehicles and/or equipment - Never 0 Hours
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Extreme Temperatures - Never 0 Hours
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Uneven Surfaces or Elevations - Never 0 Hours
Mental Demands
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Sustained attention and concentration - Frequent 3 to 6 Hours
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Complex problem solving/reasoning - Occasional Up to 3 Hours
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Ability to organize & prioritize - Frequent 3 to 6 Hours
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Communication skills - Frequent 3 to 6 Hours
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Numerical skills - Occasional Up to 3 Hours
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Constant Interaction - Frequent 3 to 6 Hours
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Customer/Patient Contact - Frequent 3 to 6 Hours
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Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Events are held both indoors and outdoors and preparations during inclement weather may be necessary.
Special Requirements – Please contact your recruiter with questions regarding which activities apply by position
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This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
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N/A
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
A Culture of Opportunity and Belonging
At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
