Top 79 Administrative assistant Jobs in Vail, Az

Collections Assistant
Smith & Wamsley —Tucson, AZ
- $16 - $19 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Paid training
Quick Apply
Accounting Assistant
Skyline Country Club —Tucson, AZ
- $17 - $21 an hour
- Overtime
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
7d
Administrative Assistant
Optum —Tucson, AZ
- $18 - $32 an hour
- 8 hour shift
- Microsoft Word
- 18 years or older
- CPR Certification
- On-the-job training
21h
Administrative Professional (Hybrid Remote/In-Office Position)
American Board of Radiology Incorporated —Tucson, AZ
- $26.00 - $28.84 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Executive Assistant to the CEO
ICU Technologies Incorporated —Tucson, AZ
- $50,910.70 - $61,311.80 a year
- Part-time
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Mid-level
- Relocation assistance
- Health insurance
Quick Apply
7d
Administrative Assistant
City of Tucson —Tucson, AZ
- $19.97 - $29.95 an hour
- Full-time
- Background check
- Inventory management
- Research
- Paid parental leave
- Loan repayment program
8d
Administrative Assistant
RADIOLOGY LTD LLC —Tucson, AZ
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Disability insurance
- Health insurance
14d
Administrative Assistant
DAVITA —Tucson, AZ
- Part-time
- Hospital
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
3d
Administrative Assistant
University of Arizona —Tucson, AZ
- $18.15 - $22.69 an hour
- Full-time
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
- Paid holidays
- Health insurance
4d
Judicial Administrative Assistant
Pima County —Tucson, AZ
- $20.10 - $22.65 an hour
- Full-time
- Research
- Mid-level
- Office
- Paid training
- Paid parental leave
Administrative Assistant III (UA Library Administration)
University of Arizona —Tucson, AZ
- $20.33 - $25.41 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Health insurance
4d
Front Desk Staff
Pioneer Plumbing Heating and Cooling, In —Tucson, AZ
- From $25 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- 401(k)
- Paid time off
Quick Apply
23h
Administrative Assistant, Environment
Copper World Inc —Sahuarita, AZ
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- AD&D insurance
- Paid holidays
Quick Apply
Administrative Specialist I - Office of Emergency Management
Pima County —Tucson, AZ
- $21.76 - $29.36 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- ERP systems
Receptionist
FirstService Residential —Vail, AZ
- $15.50 - $17.50 an hour
- Part-time
- Office
- Residential
- Fair chance
- Employee assistance program
- Paid sick time
Quick Apply
Administrative Associate
University of Arizona —Tucson, AZ
- $20.33 - $25.41 an hour
- Weekends as needed
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
10d
Expansion Office Assistant – Tucson (HQ)
Buffalo Exchange —Tucson, AZ
- Full-time
- No experience needed
- Office
- Project management
- Dental insurance
- Paid time off
Scanning Clerk
Chapman Honda —Tucson, AZ
- Full-time
- Dealership
- Computer literacy
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant 2
Pima Community College —Tucson, AZ
- $19.58 - $22.02 an hour
- Background check
- Mid-level
- Office
3d
Office Assistant
Precision Flow Plumbing —Green Valley, AZ
- $20 - $28 an hour
- Google Workspace
- Mid-level
- Office
Quick Apply
13h

I want to receive the latest job alert for administrative assistant in vail, az

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative assistant jobs near vail, az

Administrative Assistant jobs in Tucson, AZ

Administrative Associate jobs in Tucson, AZ

Office Manager jobs in Tucson, AZ

Office Assistant jobs in Tucson, AZ

Executive Assistant To CEO jobs in Tucson, AZ

Front Desk Agent jobs in Tucson, AZ

Receptionist jobs in Vail, AZ

Administrative Assistant jobs in Sahuarita, AZ

Accounting Assistant jobs in Tucson, AZ

Administrative Assistant jobs in Gettysburg, PA

Administrative jobs in Augusta, GA

Administrative Assistant jobs in Jersey City, NJ

Administrative Assistant jobs in Nashville, TN

Administrative Assistant jobs in Lafayette, IN

Administrative Assistant jobs in San Antonio, TX

Administrative Assistant jobs in Sheboygan, WI

Administrative Assistant jobs in Burlington, NC

Medical Assistant jobs in Grand Rapids, MI

Medical Assistant No Experience jobs in Houston, TX

Administrative Assistant jobs in Waxahachie, TX

Collections Assistant

Smith & Wamsley -
Tucson, AZ

Quick Apply

Job Details

Full-time
$16 - $19 an hour

Benefits

Free parking
Paid training
401(k)
Paid time off
On-the-job training
401(k) matching
Paid sick time

Qualifications

Spanish
Teamwork
Microsoft Excel
Microsoft Outlook
Administrative experience
High school diploma or GED
Legal administrative experience
Organizational skills
Law office experience

Full Job Description

Collections Assistant

Location: Tucson, Arizona – In Office

Smith & Wamsley, PLLC is a thriving law firm based in Tucson and Phoenix, Arizona, specializing in real estate law, community associations, personal injury, estate planning, employment law, and civil litigation. Our dedicated team is committed to providing effective legal solutions while fostering a collaborative and growth-oriented work environment.

We are seeking a motivated and detail-oriented Collections Assistant to join our collections team. In this role, you will be responsible for opening and managing new collection files, conducting thorough research on debtors and accounts, and maintaining accurate docketing records to ensure timely progression of collection matters.

Responsibilities:

File Opening & Research: Investigate and open new collection files by researching debtor information, locating assets, reviewing account histories, and compiling relevant documentation to support the collection process.
Docketing: Maintain and manage the docketing system, ensuring all deadlines, hearings, filings, and critical dates are accurately entered and calendared in a timely manner.
Records Management: Organize and maintain collection files – both physical and electronic – ensuring all documentation is complete, current, and properly filed.
Correspondence: Draft and send standard collection notices, demand letters, and other correspondence in accordance with firm procedures and applicable legal requirements.
Database Management: Enter and update account information in case management and collections software, maintaining an accurate and organized system.
Status Tracking: Monitor the progress of active collection files and provide timely updates to supervising attorneys and paralegals.
Coordination: Communicate with clients, courts, and third parties as needed to gather information and advance collection matters.
Administrative Support: Provide general administrative support to the collections team, including document scanning, filing, data entry, and other tasks as assigned.

Qualifications:

High school diploma or equivalent required; coursework or experience in legal studies, paralegal studies, or a related field is a plus.
Prior experience in collections, legal support, or administrative work in a law office is preferred.
Strong organizational skills and meticulous attention to detail, particularly for docketing and records management.
Ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment.
Effective written and verbal communication skills for interacting with clients, attorneys, and outside parties.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn case management software.
Basic understanding of legal procedures and terminology is advantageous.
Ability to work both independently and collaboratively within a team environment.
Professionalism, discretion, and the ability to handle sensitive and confidential information.

Benefits:

401(k)
Free parking
Paid sick time
Paid time off
Opportunities for professional development and growth within a forward-looking law firm.
Collaborative work environment that values teamwork and mutual support.

Schedule:

Day shift
Monday to Friday

Experience:

Microsoft Office: 1 year (Required)
Collections or legal support: 1 year (Preferred)

How to Apply:

If you are a detail-oriented individual with strong organizational skills and a commitment to accuracy and professionalism, we encourage you to submit your resume. At Smith & Wamsley, PLLC, we embrace diversity and encourage candidates from all backgrounds to apply. Please note that only candidates selected for an interview will be contacted.

Job Type: Full-time

Work Location: In person

Pay: $16.00 - $19.00 per hour

Benefits:

401(k)
401(k) matching
On-the-job training
Paid sick time
Paid time off
Paid training

Education:

High school or equivalent (Preferred)

Experience:

Legal administrative: 1 year (Required)

Language:

Spanish (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in vail, az

Collections Assistant

Accounting Assistant

Administrative Assistant

Administrative Professional (Hybrid Remote/In-Office Position)

Executive Assistant to the CEO

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Judicial Administrative Assistant

Administrative Assistant III (UA Library Administration)

Front Desk Staff

Administrative Assistant, Environment

Administrative Specialist I - Office of Emergency Management

Receptionist

Administrative Associate

Expansion Office Assistant – Tucson (HQ)

Scanning Clerk

Administrative Assistant 2

Office Assistant

I want to receive the latest job alert for administrative assistant in vail, az

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected