Top 96 Office assistant Jobs in Valencia, Nm

Executive Assistant, CEO - Valencia County Hospital
Valencia County Hospital —Los Lunas, NM
- $65,000 - $75,000 a year
- Acute care
- Google Workspace
- Microsoft Excel
Quick Apply
Bookkeeper/Administrative Assistant
No Bull Prime Meats —Albuquerque, NM
- $25 - $30 an hour
- Part-time
- Office
- QuickBooks
- Data entry
Quick Apply
POSITION FOR INTERNAL CANDIDANTS ONLY** Administrative Assistant 3 #00054659-24300, Full-Time, Perm in Los Lunas, NM
New Mexico Courts —Los Lunas, NM
- $25.77 an hour
- Overtime
- Research
- Mid-level
- Office
- Paid parental leave
- Paid holidays
2d
Office Administrator
Heritage Real Estate Company —Albuquerque, NM
- $40,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Secretary (CYFD/PSD #8673)
State of New Mexico —Albuquerque, NM
- $17.00 - $25.49 an hour
- Full-time
- No experience needed
- Research
- Office
- Travel reimbursement
Front Desk Administrative Assistant
University of New Mexico —Albuquerque, NM
- $19 - $24 an hour
- Full-time
- Background check
- 5 years
- HIPAA
- Paid parental leave
- Health insurance
6d
Administrative Support Assistant Lead
Bernalillo County —Albuquerque, NM
- $47,445 - $74,901 a year
- Full-time
- Mid-level
- Office
- 3 years
6d
Administrative Assistant
University of New Mexico —Albuquerque, NM
- $20 an hour
- Monday to Friday
- Background check
- 18 years or older
- No background check
12d
Office Administrator- Part-Time
Tecolote Research, Inc. —Albuquerque, NM
- Part-time
- Microsoft Outlook
- Customer service
- Writing skills
- Paid jury duty
- AD&D insurance
Administrative Assistant - Clearance Required
Velos Team —Albuquerque, NM
- $65,000 - $87,000 a year
- Full-time
- 5 years
- Office
- High school diploma or GED
- Health insurance
- 401(k)
Quick Apply
Office Assistant
X-Ray Associates of New Mexico —Albuquerque, NM
- HIPAA
- Office
- Organizational skills
Quick Apply
Administrative Assistant I
Vantage Systems —Albuquerque, NM
- $39,665 - $46,951 a year
- Full-time
- Office
- High school diploma or GED
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Choice Recovery Path —Albuquerque, NM
- $26 - $32 an hour
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
3d
Administrative Assistant II
Vantage Systems —Albuquerque, NM
- $44,028 - $52,463 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
University of New Mexico —Albuquerque, NM
- $4,277.87 - $5,000.00 a month
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Senior Office Assistant
Finance & Admin Services —Albuquerque, NM
- $45,177.60 - $47,465.60 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid parental leave
- Paid holidays
5d
Receptionist/Administrative Project Coordinator
HDR —Albuquerque, NM
- Full-time
- Microsoft Excel
- Office
- 1 year
Receptionist
Arroyo Del Oso Property Management LLC —Albuquerque, NM
- Full-time
- Office
- Administrative experience
- Communication skills
- 401(k)
- Tuition reimbursement
Quick Apply
Receptionist
Parnall Law —Albuquerque, NM
- $15 - $16 an hour
- Full-time
- Background check
- High school diploma or GED
- Entry level
- Paid holidays
- Disability insurance
Quick Apply
Executive Assistant to the President
University of New Mexico —Albuquerque, NM
- $5,903 - $8,450 a month
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance

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Executive Assistant, CEO - Valencia County Hospital

Valencia County Hospital -
Los Lunas, NM

Quick Apply

Job Details

$65,000 - $75,000 a year

Qualifications

Executive administrative support
Research
High school diploma or GED
Video conferences (communication methods)

Full Job Description

Position Summary

The Executive Assistant to the Chief Executive Officer provides high-level executive, administrative, and project management support to the CEO and serves as a key liaison between executive leadership, the Board of Directors, physicians, department leaders, community partners, and external stakeholders, often requiring deep familiarity with healthcare regulations, terminology, and compliance standards. The position requires exceptional judgment, discretion, organizational skills, and the ability to manage multiple priorities in a fast-paced healthcare environment. Upholds and supports the hospital’s mission, goals, and objectives. Perform other miscellaneous job-related duties as assigned.

Essential Duties and Responsibilities

Executive Support

Manage the CEO's complex calendar and scheduling.
Coordinate internal and external meetings.
Prioritize appointment requests and competing demands.
Arrange business travel and prepare itineraries.
Screen phone calls and correspondence.
Prepare agendas, briefing materials, and meeting packets.
Draft correspondence, reports, presentations, and speeches.
Track action items and ensure timely follow-up.
Manage, track, and reconcile the CEO’s monthly corporate travel and expenses.

Board of Directors Support

Coordinate Board and committee meetings.
Prepare Board books and supporting documentation.
Maintain Board records and governance documents.
Record, archive and distribute meeting minutes.
Ensure compliance with Board meeting schedules and regulatory requirements.
Coordinate Board member onboarding and communications.

Executive Office Administration

Manage confidential executive files.
Maintain CEO correspondence and records.
Monitor executive office budget and purchasing.
Coordinate office operations and administrative processes.
Manage executive contracts and important organizational documents.

Communication & Liaison

Serve as the primary point of contact for the CEO.
Coordinate communications among executives, physicians, directors, and community leaders.
Represent the CEO professionally when interacting with internal and external stakeholders.
Facilitate communication between departments.
Handle sensitive inquiries with professionalism and confidentiality.

Project Coordination

Assist with strategic initiatives.
Monitor executive project timelines.
Coordinate organization-wide initiatives assigned by the CEO.
Prepare reports and dashboards.
Conduct research and gather data for executive decision-making.

Meeting Management

Schedule executive leadership meetings.
Prepare meeting agendas.
Compile presentation materials.
Record minutes when appropriate.
Track assignments and deadlines resulting from meetings.

Confidentiality & Compliance

Handle highly confidential personnel, financial, legal, and patient-sensitive information.
Ensure HIPAA compliance.
Maintain discretion with executive-level communications.
Follow organizational policies regarding confidentiality and records management.

Event Coordination

Coordinate executive events.
Organize physician recognition events.
Assist with community outreach functions.
Coordinate leadership retreats.
Support fundraising and donor events when applicable.

Salary range: $65,000 - 75,000

Valencia County Hospital is a new 15-bed acute care facility currently under construction in Los Lunas, NM. Owned by Valencia County and operated through a joint venture between Community Hospital Corporation (CHC) and Lovelace Health System, this startup represents a vital investment in rural healthcare and a unique opportunity to build clinical excellence from the ground up.

Experience

Required

Qualifications: Education High School Diploma or equivalent required Some college highly desirable Bachelor's degree in Business Administration, Healthcare Administration, or related field preferred. Experience 5–7 years of executive administrative experience. Experience supporting C-suite executives preferred. Hospital or healthcare experience is strongly preferred. Experience supporting Boards of Directors preferred.

Preferred

Leadership Competencies High emotional intelligence Integrity Confidentiality Sound judgment Initiative Collaboration Professionalism Flexibility under pressure
Professional Skills Exceptional organizational abilities Time management Written and verbal communication Business writing Executive presence Attention to detail Independent judgment Problem-solving Adaptability Multitasking Customer service Professional diplomacy
Technical Skills: Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Google suite) Phones, printers, scanners Microsoft Teams Adobe Acrobat Electronic document management systems Calendar management software Virtual meeting platforms Basic data analysis and reporting Hospital information systems (preferred)

Education

Required

High School or better

Preferred

Bachelors or better

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Refine Your Search

office assistant jobs in valencia, nm

Executive Assistant, CEO - Valencia County Hospital

Bookkeeper/Administrative Assistant

POSITION FOR INTERNAL CANDIDANTS ONLY** Administrative Assistant 3 #00054659-24300, Full-Time, Perm in Los Lunas, NM

Office Administrator

Secretary (CYFD/PSD #8673)

Front Desk Administrative Assistant

Administrative Support Assistant Lead

Administrative Assistant

Office Administrator- Part-Time

Administrative Assistant - Clearance Required

Office Assistant

Administrative Assistant I

Executive Assistant

Administrative Assistant II

Executive Assistant

Senior Office Assistant

Receptionist/Administrative Project Coordinator

Receptionist

Receptionist

Executive Assistant to the President

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Position Summary

Essential Duties and Responsibilities

Executive Support

Event Coordination

Experience

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