Top 1063 Administrative assistant Jobs in Valhalla Ny

Childcare Administrative Coordinator
Kiddie Academy of Briarcliff Manor —Briarcliff Manor, NY
- $20 - $22 an hour
- Full-time
- School experience
- Classroom
- CPR Certification
- Health insurance
- Paid time off
Quick Apply
10d
Executive Assistant and Contract Administrator
LiveOnNY —Long Island City, NY
- $115,000 - $125,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
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12d
A/R Administrative Assistant- $22.00/hour
World's Best Cheeses —Armonk, NY
- $22 an hour
- Overtime
- Office
- Administrative experience
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
Administrative Software Specialist
Confidential —New Hyde Park, NY
- $66,000 - $90,000 a year
- Full-time
- AutoCAD
- Google Workspace
- Mid-level
- Health insurance
- Dental insurance
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Executive Assistant to Senior Executive and team at growing Asset Management firm
BCL Search —New York, NY
- $130,000 - $140,000 a year
- Monday to Friday
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Work from home
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Project Administrator
High Country Search Group —White Plains, NY
- $25 - $29 an hour
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
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Administrative Support Associate, Full Time - White Plains
Bloomingdale’s —White Plains, NY
- $22.64 - $39.67 an hour
- Weekends as needed
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
Office Assistant (Word Processing)
Westchester Community College —Valhalla, NY
- $52,311 - $63,413 a year
- Full-time
- School experience
- Microsoft Outlook
- Writing skills
- Health insurance
Administrative Assistant
State of New York - Children & Family Services, Office of —Valhalla, NY
- $62,499 - $78,056 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
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3d
Administrative Assistant
OFFICE OF THE MAYOR —Manhattan, NY
- $75,000 a year
- Full-time
- Research
- Mid-level
- Office
Ambulatory Facilities Administrative Assistant
ColumbiaDoctors The One —White Plains, NY
- $66,300 - $69,010 a year
- Weekends as needed
- Background check
- Microsoft Excel
- HIPAA
- Health savings account
- Health insurance
Quick Apply
Branch Office Receptionist
Allied Universal —White Plains, NY
- $20 - $23 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- AD&D insurance
- Paid holidays
Quick Apply
Executive Assistant - Remote
Optum —Mount Kisco, NY
- $20 - $36 an hour
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
Quick Apply
3d
Program Assistant
Greater Mental Health of New York —White Plains, NY
- $22 an hour
- Full-time
- Inventory management
- Writing skills
- Administrative experience
Quick Apply
10d
IRB Administrative Assistant
New York Medical College —Valhalla, NY
- $24.18 - $30.22 an hour
- Full-time
- Word processing
- Computer literacy
- Writing skills
3d
Admin
Tobin and Company CPA's PC —Purchase, NY
- $55,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
Quick Apply
9d
Executive Administrative Assistant in UHNW Family Office
Melville Management Corp —New York, NY
- $57.50 - $62.50 an hour
- Full-time
- Research
- Mid-level
- Office
Quick Apply
Executive Assistant
Mastercard —Harrison, NY
- $72,000 - $113,000 a year
- Online Application
- Microsoft Outlook
- Research
- Mid-level
- Paid jury duty
- Health savings account
Administrative Assistant, Day Habilitation
Opengate, Inc. —Hawthorne, NY
- $19.25 - $23.00 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Exec Admin Assistant - New Revenue Streams
PepsiCo —Purchase, NY
- $66,700 - $103,900 a year
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- Health insurance

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Childcare Administrative Coordinator

Kiddie Academy of Briarcliff Manor
Briarcliff Manor, NY

Quick Apply

Job Details

Full-time
$20 - $22 an hour
10 days ago

Benefits

Health insurance
Paid time off
Employee assistance program
Professional development assistance
Flexible schedule
Referral program

Qualifications

Teamwork
High school diploma or GED
Education
Business Administration
Associate's degree

Full Job Description

Kiddie Academy of Briarcliff Manor is seeking a highly organized, dependable, and personable Administrative Coordinator to help manage the day-to-day administrative operations of our Childcare Center. This position plays an important role in keeping the front office, enrollment records, staff documentation, family communication, and center operations organized and running smoothly. This role will work hand-in-hand with the Owner and Assistant Director to ensure the Academy is running smoothly. The Administrative Coordinator will also serve as a backup classroom support person when staffing needs arise, including teacher callouts, breaks, meetings, or unexpected coverage needs. Hours are typically 7am - 3pm with the ability to be flexible.

The ideal candidate is someone who takes initiative, enjoys keeping things organized, communicates well with families and staff, and is comfortable shifting priorities in a busy childcare environment.

Administrative & Front Office

Answer phones/emails, greet families and visitors, staff the front desk
Track attendance, late arrivals, early pickups, absences
Maintain children's files; flag missing or expired documentation
Collect health records, emergency contacts, authorized pickups, and required forms
Maintain staff files (certifications, physicals, clearances, training) and track renewal deadlines
Keep shared calendars and contact lists current

Enrollment & Family Communication

Prepare enrollment/registration packets; assist with tour scheduling
Maintain classroom enrollment and wait lists
Update family/child records in the childcare-management system and FAMS
Create calendars, reminders, flyers, and other communications
Post approved announcements via the parent app
Field routine family questions on procedures, schedules, and events

Staffing & Employee Support

Build staff schedules per admin-approved coverage plans
Find callout coverage using the approved staff-contact list
Prepare onboarding packets; assist with interview scheduling and reference checks
Track training requirements and renewal deadlines; ensure staff meet documentation deadlines

Operations & Compliance

Maintain visitor, drill, maintenance, and incident logs
Prep documentation for licensing, corporate, and health department visits
Keep electronic/physical records organized; ensure classrooms meet paperwork deadlines
Order and track supplies; flag reorders
Coordinate vendors, enrichment programs, photographers, and events
Support center events and special projects
Maintain strict confidentiality

Classroom Coverage
Primarily administrative, but stepping into classrooms is core to the role:

Cover callouts, breaks, meetings, and busy transitions across infant–pre-K rooms
Engage children warmly; support meals, diapering/toileting, rest, and activities
Maintain active supervision and follow health/safety procedures and Lead Teacher plans
Return to admin duties once coverage ends

Candidates must be comfortable with the fact that classroom needs can change unexpectedly. On some days, this position may be primarily administrative; on other days, more significant classroom coverage may be necessary.

Qualifications

High school diploma or equivalent required
Associate's degree or coursework in Early Childhood Education, Education, Business Administration, or a related field is a plus
Previous administrative, school, childcare, office-management, or similar experience
Previous experience working with infants and/or young children strongly
Must meet all requirements to work in a licensed childcare program
Must successfully complete all required background checks and clearances
CPR and First Aid certification preferred or willingness to obtain
Strong computer skills and comfort learning childcare-management and compliance systems
Excellent organizational and record-keeping skills
Strong written and verbal communication skills
Professional and welcoming when communicating with families
Ability to maintain confidentiality
Strong attention to detail and ability to identify missing information or upcoming deadlines
Ability to manage multiple priorities in a fast-paced environment
Dependable, punctual, and reliable
Comfortable taking initiative and completing tasks independently
Able to communicate professionally with staff while also following the direction of center leadership
Flexible and willing to step in wherever needed to support center operations

Why Work with Us?

Professional Growth: We invest in our employees with ongoing professional development and training opportunities to help you excel in your career.
Supportive Team: Join a passionate, dedicated team of early childhood professionals who value collaboration and mutual respect. We foster a positive, inclusive workplace where everyone is treated with kindness and appreciated for their contributions.
Meaningful Impact: Make a real difference by helping shape the next generation in a nurturing, safe, and educational environment.
Competitive Benefits: We offer competitive compensation, comprehensive health benefits, paid time off, and additional perks, ensuring you feel valued and supported both personally and professionally.

If you are passionate about early childhood education, possess strong leadership skills, and are ready to make a meaningful impact on the lives of children and families, we encourage you to apply for the Academy Director position at Kiddie Academy of Briarcliff Manor!

Pay: $20.00 - $22.00 per hour

Expected hours: 40.0 per week

Benefits:

Employee assistance program
Flexible schedule
Paid time off
Professional development assistance
Referral program

Application Question(s):

Are you open to stepping into the classroom when necessary?
Have you worked in a childcare setting before?

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in valhalla ny

Childcare Administrative Coordinator

Executive Assistant and Contract Administrator

A/R Administrative Assistant- $22.00/hour

Administrative Software Specialist

Executive Assistant to Senior Executive and team at growing Asset Management firm

Project Administrator

Administrative Support Associate, Full Time - White Plains

Office Assistant (Word Processing)

Administrative Assistant

Administrative Assistant

Ambulatory Facilities Administrative Assistant

Branch Office Receptionist

Executive Assistant - Remote

Program Assistant

IRB Administrative Assistant

Admin

Executive Administrative Assistant in UHNW Family Office

Executive Assistant

Administrative Assistant, Day Habilitation

Exec Admin Assistant - New Revenue Streams

I want to receive the latest job alert for administrative assistant in valhalla ny

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