Top 309 Executive administrative assistant Jobs in Valhalla Ny

Executive Assistant
AccountAbility —New York, NY
- From $100,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Outlook
- Inventory management
- Customer service
Quick Apply
ASSISTANT EXECUTIVE DIRECTOR RESIDENTIAL SERVICES (IDD)
The Arc Westchester —Hawthorne, NY
- $125,000 - $150,000 a year
- Full-time
- 5 years
- Writing skills
- Residential
Quick Apply
Early Childhood Program Coordinator
Family Services of Westchester —Tarrytown, NY
- $60,000 a year
- Online Application
- Background check
- Spanish
- Google Workspace
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant to the Head of School
HACKLEY SCHOOL —Tarrytown, NY
- $82,500 - $95,000 a year
- Full-time
- Bachelor's degree
- Organizational skills
- Senior level
- Health savings account
- AD&D insurance
Executive Administrative Assistant
Shrub Oak International School —Mohegan Lake, NY
- $75,000 - $90,000 a year
- Full-time
- School experience
- Working with individuals with developmental disabilities
- Microsoft Excel
- Dental insurance
- Flexible spending account
Quick Apply
4d
Executive Administrative Assistant
Kobrand Corporation —Purchase, NY
- $60,000 - $70,000 a year
- Full-time
- Research
- Mid-level
- Office
Executive Assistant
Bessemer Trust Company, N.A. —New York, NY
- $120,000 - $140,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
- Profit sharing
- Paid parental leave
12d
Executive Administrative Assistant
Employee Benefits Fund —New York, NY
- $80,000 - $90,000 a year
- Full-time
- Spanish
- Microsoft Outlook
- Mid-level
- Vision insurance
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Executive Assistant
Clair —New York, NY
- $160,000 - $200,000 a year
- Email
- Mid-level
- Office
- Travel
- Paid parental leave
- Health savings account
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Executive Assistant - Law Department
Regeneron —Sleepy Hollow, NY
- $38.61 - $63.03 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Executive Assistant
Stryker —Mahwah, NJ
- $31.92 - $53.86 an hour
- Full-time
- 5 years
- Office
- High school diploma or GED
- Travel reimbursement
- Health savings account
7d
Executive Assistant – Global Market Access
Regeneron —Sleepy Hollow, NY
- $38.61 - $63.03 an hour
- Oracle
- Customer service
- 5 years
- Health insurance
- Dental insurance
Executive Administrative Partner
Memorial Sloan Kettering Cancer Center —New York, NY
- $114,000 - $182,400 a year
- Online Application
- Hybrid work
- Microsoft Excel
- Office
- Organizational skills
- Employee assistance program
Executive Assistant
Momentive Performance Materials —Pearl River, NY
- $89,500 - $131,450 a year
- Full-time
- Microsoft Outlook
- 5 years
- Office
- Paid parental leave
- Paid holidays
Quick Apply
4d
Executive Administrative Assistant in UHNW Family Office
Melville Management Corp —New York, NY
- $57.50 - $62.50 an hour
- Full-time
- Research
- Mid-level
- Office
Quick Apply
Senior Executive Assistant
Primma, LLC —Roslyn, NY
- $100,000 - $120,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
4d
Administrative Assistant
St. John's Riverside Hospital —Yonkers, NY
- $30.76 - $35.89 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
Senior Executive Assistant/Office Administrator
InvestCloud, Inc. —New York, NY
- $95,000 - $115,000 a year
- Hybrid work
- Microsoft Excel
- 5 years
- Office
- Health savings account
- AD&D insurance
Quick Apply
Executive Administrative Assistant
JPMorganChase —New York, NY
- $36.54 - $62.50 an hour
- Full-time
- 5 years
- Office
- Senior level
- Health insurance
- Tuition reimbursement
11d
Executive Assistant (Temporary)
Regeneron —Tarrytown, NY
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
11d

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Executive Assistant

AccountAbility -
New York, NY

Quick Apply

Job Details

Full-time
From $100,000 a year

Qualifications

Correspondence management
Confidential information handling
Report writing
Business travel arrangements
Customer service
Executive administrative support
Collaboration with board members
Bachelor's degree
Attention to detail
Calendar management
Presentation creation
Video conferences (communication methods)
Managing executive calendars
Meeting agenda preparation
Board relations
Stakeholder management

Full Job Description

About AccountAbility

AccountAbility is a globally recognized leader in management consulting and sustainability standards, acknowledged by Forbes, the Financial Times and Capital Finance International for our excellence in Sustainability, Strategy, and Governance.

For over three decades, we have operated at the intersection of strategy and long-term value creation, pioneering responsible business practices and developing globally recognized frameworks like the AA1000 Series of Standards.

We provide objective counsel to the world's most influential businesses, investors, and institutions, helping them navigate their most critical Environmental, Social, and Governance (ESG) challenges and opportunities.

Learn more at https://www.accountability.org/.

Position Overview

We are seeking a highly experienced, professional, and proactive Executive Assistant (EA) to provide direct support to our CEO. This is a high-impact role requiring exceptional organizational skills, discretion, and global business acumen.

The ideal candidate is a seasoned EA with 10+ years of C-suite experience, capable of managing a dynamic international schedule, coordinating high-level communications, and handling sensitive business matters with diplomacy and efficiency. This position requires someone who can anticipate needs, problem-solve independently, and support an executive operating at the highest levels of global business.

If you are a highly organized, seasoned, and strategic EA who thrives in fast-paced, international business environments, we encourage you to apply.

Key Responsibilities

Executive Support & Business Coordination

Manage complex global scheduling and email communications across multiple time zones.
Serve as the CEO’s primary point of contact, filtering and prioritizing communications from senior executives, clients, and board members.
Draft and edit high-level correspondence, presentations, and reports for executive meetings and industry engagements.
Handle confidential and strategic business matters with the utmost discretion.
Where needed, schedule and attend meetings on behalf of the CEO, taking minutes and ensuring follow-ups are completed.
This role requires flexibility to work outside of standard business hours, including early mornings, evenings, and occasional weekends, to support the CEO’s international travel schedule and global time zones.

International & Domestic Travel Management

Plan and coordinate all aspects of international and domestic travel, including flights, hotels, ground transportation, visas, and itinerary balancing.
Monitor and adjust travel schedules in real time to accommodate last-minute changes.
Stay informed of visa regulations, travel restrictions, and international business protocols.
Proactively manage travel-related costs while maintaining efficiency and service quality. This includes evaluating booking options, running cost comparisons, understanding fare rules and change implications, negotiating where possible, and leveraging relationships with airlines, hotels, and travel service providers to optimize itineraries, costs, and support. The EA is expected to take initiative to balance cost, flexibility, and executive needs when making or adjusting travel arrangements.

Project & Financial Coordination

Track and manage business expenses and budget and resource allocations for executive travel and operational needs.
Support executive-level initiatives by coordinating internal projects and ensuring timely execution.
Apply strong cost awareness and judgment when managing executive travel and related expenses, proactively identifying opportunities for cost optimization and escalation when trade-offs or approvals are required.

Client & Board Liaison

Engage professionally with senior officials, investors, clients, board members, and thought leaders.
Act as a trusted representative of the CEO, fostering relationships and ensuring seamless interactions with global stakeholders.

Administrative & Office Management

Oversee light office administration for the New York office, including supply inventory and vendor coordination.
Occasionally handle personal tasks for the CEO while maintaining professional boundaries.

Ad Hoc Responsibilities

Support special projects, strategic initiatives, and new business opportunities as they arise.
Assist in the organization of high-profile events, speaking engagements, and industry conferences.
Take on additional duties at the request of the CEO to support evolving business needs.

Qualifications

Required Experience & Capabilities

10+ years of C-Suite executive support experience, preferably in a global organization.
Proven ability to manage high-profile stakeholders, global clients, and senior leadership teams.
Deep familiarity with international travel logistics, including multi-leg itineraries, visas, and protocol considerations.
Bachelor’s degree required.
Demonstrated experience handling highly confidential, sensitive, and privileged information at the executive and board level.

Technical & Professional Skills

Highly organized, proactive, and detail-oriented, with strong problem-solving abilities.
Exceptional written and verbal communication skills; ability to draft and edit professional correspondence.
Technologically savvy with strong proficiency in MS Office Suite (PowerPoint, Excel, Outlook, Word).
Ability to create and edit high-quality presentations and reports.

Soft Skills & Professional Traits

Experience using global calendaring tools, virtual meeting platforms, and expense management systems.
Polished, and professional demeanor—capable of handling high-pressure situations with discretion.
Independent thinker with a proactive mindset—able to anticipate needs and take initiative.
Strong judgment and decision-making skills—able to prioritize effectively in a fast-paced environment.
Customer service-oriented approach—ensuring seamless interactions between the CEO and global stakeholders.

Additional Information

Hybrid Work Model: 4 days in-office (New York), 1 day remote.
Dress Code: Business - Formal required when in the office and at external engagements.

Job Type: Full-time

Pay: From $100,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

executive administrative assistant jobs in valhalla ny

Executive Assistant

ASSISTANT EXECUTIVE DIRECTOR RESIDENTIAL SERVICES (IDD)

Early Childhood Program Coordinator

Executive Assistant to the Head of School

Executive Administrative Assistant

Executive Administrative Assistant

Executive Assistant

Executive Administrative Assistant

Executive Assistant

Executive Assistant - Law Department

Executive Assistant

Executive Assistant – Global Market Access

Executive Administrative Partner

Executive Assistant

Executive Administrative Assistant in UHNW Family Office

Senior Executive Assistant

Administrative Assistant

Senior Executive Assistant/Office Administrator

Executive Administrative Assistant

Executive Assistant (Temporary)

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