Executive Assistant to Founder — Jewish Business & Media
Growth Path to Chief of Staff
MOTVOICE with James GoldmanNew York, NY — Manhattan · In PersonPart-Time: 16–24 hours/week · $70–$100/hourFull-Time Opportunity: $100,000+
Short Description
MOTVOICE is seeking an experienced, highly capable Executive Assistant to work directly with founder and host James Goldman in Manhattan.
This is not a remote position and not a traditional administrative role. We are looking for a resourceful right hand who can manage executive priorities, relationships, communications, research, scheduling, and selected personal logistics while helping build a growing Jewish media platform.
Professional experience within Jewish business, media, philanthropy, communal organizations, foundations, or related Jewish institutions is strongly preferred and will be an important consideration in hiring.
The position can begin part-time at 16–24 hours per week and has the potential to grow into a full-time, $100K+ role and potentially a broader Chief of Staff function as MOTVOICE grows.
About MOTVOICE
MOTVOICE is building a serious Jewish media platform around the people, organizations, money, ideas, leadership decisions, successes, failures, and innovations shaping Jewish communal life.
Hosted by James Goldman, MOTVOICE brings together leaders, philanthropists, founders, executives, journalists, thinkers, and organizational builders for candid conversations about what is working, what isn’t, and what could be done better.
Our pilot platform is live and continues to evolve.
We are building the organization alongside the media itself.
The Role
You will work closely and primarily in person with James Goldman and become an important operational bridge between Jim, MOTVOICE’s Podcast Producer & Editorial Director, guests, business relationships, and a distributed remote team.
A typical day could include managing Jim’s calendar, researching a foundation he wants to understand, preparing background information before a meeting, drafting correspondence from his rough thoughts, coordinating with the podcast producer, following up with an important contact, arranging transportation or dinner, and making sure decisions made earlier in the week actually get executed.
We want someone who learns how Jim thinks and increasingly anticipates what needs to happen next.
Responsibilities
Executive Support
- Manage a complex and changing executive calendar.
- Coordinate meetings, appointments, calls, travel, reservations, and logistics.
- Protect Jim’s time and help prioritize competing requests.
- Maintain follow-up lists and ensure commitments do not disappear after meetings.
- Prepare Jim for meetings with relevant background, correspondence, names, and context.
- Handle sensitive information with excellent judgment and discretion.
Jewish Business & Relationship Support
- Research Jewish organizations, foundations, businesses, philanthropists, media organizations, executives, and potential relationships.
- Understand who people are, what organizations they represent, and why a relationship may matter.
- Help maintain and develop Jim’s professional network.
- Research connections between people and organizations before outreach or meetings.
- Maintain organized contact and relationship records.
- Help MOTVOICE deepen its understanding of the Jewish business, philanthropic, media, and communal ecosystem.
Writing, Research & Communication
- Turn conversations, notes, voice memos, and rough ideas into clear professional correspondence.
- Draft emails, follow-ups, meeting notes, briefs, and internal documents.
- Conduct independent research and return with concise, useful answers rather than simply links.
- Help organize information so Jim can make decisions quickly.
- Communicate professionally with senior executives, philanthropists, journalists, organizational leaders, guests, and partners.
MOTVOICE Operations
- Work closely with the Senior Podcast Producer & Editorial Director.
- Coordinate calendars between Jim, podcast guests, production personnel, and the remote team.
- Help maintain the editorial and interview schedule.
- Make sure information moves correctly between the in-person Manhattan operation and remote collaborators.
- Assist with guest communications and follow-through where appropriate.
- Help turn conversations and decisions into assigned actions and completed work.
Personal Assistance
- Provide selected personal support connected to keeping Jim’s professional life operating efficiently.
- Coordinate appointments, reservations, travel, transportation, errands, purchases, and vendors as needed.
- Occasionally handle time-sensitive matters outside normal working hours.
- Exercise discretion and judgment around personal and confidential matters.
Who We’re Looking For
We are particularly interested in candidates with previous experience as an:
- Executive Assistant
- Senior Executive Assistant
- Chief of Staff
- Office Manager / Executive Office Manager
- Communications professional
- Media or content-company operator
Experience within Jewish business, Jewish media, philanthropy, foundations, federations, communal organizations, Israel-focused organizations, Jewish nonprofits, family offices, or adjacent organizations is particularly valuable.
The strongest candidate will combine executive-assistant discipline with intellectual curiosity and an understanding of the people and institutions that make up the Jewish professional ecosystem.
Qualifications
- Significant previous Executive Assistant, Chief of Staff, executive operations, or office-management experience.
- Experience supporting a founder, CEO, entrepreneur, executive, or other highly active principal.
- Professional experience within Jewish business, media, philanthropy, communal organizations, or a closely related ecosystem strongly preferred.
- Experience in technology, creative content, media, marketing, communications, or a related entrepreneurial environment strongly preferred.
- Excellent professional writing and verbal communication.
- Strong independent research skills.
- Exceptional organization and follow-through.
- Ability to communicate confidently with senior and high-profile individuals.
- Comfortable operating in a growing organization where responsibilities evolve.
- Strong judgment and discretion.
- Comfortable with both executive and selected personal-assistant responsibilities.
- Able to work collaboratively with both an in-person Manhattan team and remote collaborators.
- Bachelor’s degree from a U.S. college or university required.
- Must be legally authorized to work in the United States.
- Must be available to work regularly and substantially in person in Manhattan.
Technology & Software
Candidates should be highly comfortable learning and working across modern business and media tools, including:
Google Workspace — Gmail, Calendar, Docs, Sheets, Drive
Microsoft Office — Word, Excel, PowerPoint
Communication — Slack, Zoom, Microsoft Teams, WhatsApp
AI — ChatGPT and other modern AI productivity/research tools
Organization — Notion, Airtable, Asana, Monday, Trello, or comparable project-management systems
CRM & Relationships — contact databases, CRM systems, LinkedIn
Media & Content — familiarity with Canva, Riverside, podcast/content workflows, or similar tools is helpful
Business Operations — familiarity with QuickBooks or similar business software is a plus
You do not need to know every platform already. You do need to be technologically confident, highly organized, and able to learn new systems quickly.
Working Style
This position is for someone who enjoys being in the room.
Jim has a highly interpersonal, collaborative working style. The successful candidate should be comfortable working alongside him in Manhattan, discussing priorities in real time, capturing ideas, helping turn those ideas into actions, and communicating those actions to other members of the team.
This is not a remote position.
There will also be regular coordination with remote team members, so excellent written communication and digital organization are essential.
Compensation & Growth
Part-Time: 16–24 hours per week at $70–$100/hour, depending on experience, availability, and responsibilities.
Full-Time: We are open to an exceptional candidate interested in a full-time role, with compensation starting at approximately $100,000+, commensurate with experience and scope.
MOTVOICE is growing. For the right person, this position can expand in responsibility and compensation and potentially develop toward a Chief of Staff / Executive Operations role.
To Apply
Please include:
- Resume
- Brief introduction explaining why this particular position interests you
- Relevant Executive Assistant, Chief of Staff, or executive-operations experience
- Relevant professional experience within Jewish business, media, philanthropy, or communal organizations
- Examples of the types of executives or organizations you have supported
- Your availability for in-person work in Manhattan
- Whether you are seeking part-time or full-time employment
- Your familiarity with the software and productivity tools listed above
We are looking for someone who doesn’t simply wait for a task list.
We want someone who can listen, understand the objective, organize the moving pieces, communicate clearly, follow through, and increasingly become a trusted operational partner as MOTVOICE grows.
Pay: $90,000.00 - $150,000.00 per year
Benefits:
Work Location: In person
