AP/AR Coordinator (4722C) ASUC Student Union #88139 About Berkeley
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Departmental Overview
The Berkeley Student Union is the campus "living room," offering everything from co-curricular opportunities to fun, creative activities. It serves all students and seeks to create an inclusive campus community, thereby enhancing the student experience at UC Berkeley. To this end, we provide quality services and programs that foster experiential learning opportunities and ensure a sustainable organization. We derive income from student fees, retail operations, vending, food service, and a variety of self-operated units such as the Art Studio, Creative Lab, and Events Services.
We manage and operate multiple facilities including the Lower Sproul Student Union Complex, Anthony Hall and Anna Head Alumnae Hall, which house the ASUC student government, Graduate Assembly, Multi-Cultural Center, Public Service Center, LEAD Center, SERC, Basic Needs and much more. Finally, we provide financial and accounting services to approximately 25 ASUC Government Officers, Graduate Assembly Executive Officers, and over 1,500 student groups and 40 student publications.
The Student Union is a department within the Division of Student Affairs and reports to the Dean of Students. The Finance department under ASUC Student Union is responsible for the management of Student Union budgeting and forecasting; reporting and analysis; accounting; commercial contracts and sponsorships; accounts receivable; and financial records; as well as adherence to external and internal finance and accounting policies and procedures.
The Finance department also provides accounting and financial process support to the Associated Students of the University of California (ASUC), a non-profit 501(c)3 composed of student government officials and student organizations. In support of the ASUC, the Finance department manages the accounting software of record; accounts payable and accounts receivable, vendors records; issuance of tax documents and IRS reporting; allocation of budgets; the annual audit; and monthly financial reporting. It also manages the financial portion of the web-based student organization management software that allows student organizations to view their finances and to make financial requests, as well as administers finance based training to student organizations related to this software and process.
Position Summary
The AP/AR Coordinator supports the ASUC 501(c)3 nonprofit. This position is responsible for processing financial requests and disbursements in a timely and appropriate manner. Additionally, the AP/AR Coordinator assists partner departments in understanding the ASUC processes as they relate to financial transactions, credit cards, and other financial disbursement transactions. This role involves processing accounts receivable, accounts payable, collections, data collection and data entry, analysis, review and control, customer servicing, and reporting.
Application Review Date
The First Review Date for this job is: August 28, 2026. For full consideration, please apply on or before the first review date.
Responsibilities
Accounts Payable - 35%
Processing 10,000-30,000 requests to students and vendors
Review 10,000-30,000 requests, ensure requests include all necessary supporting documents
Ensure all transactions are coded to the correct chart of accounts
Maintain the vendor records in the accounting software
Issue more than 6000 Instant card to students
Check out and in physical credit card to students
Accounts Receivable - 15%
Verifies the receivable amount matches to the deposit receipt
Coding the receivable to the correct student organization
Deposit the cash and check to the Bank
Scan the Deposit to the secure drive
Data Entry Deposit to the accounting software
Communication and Customer Servicing - 30%
Timely and accurate response and resolution to: On campus customer and email inquiries; Inquiries and concerns for internal and external clients; Client billing issues; Issues with students and vendors
Contacting payee for stale dated checks
Support staff to maintain professional quality student services
Other Financial Transactions - 15%
Prepare tax withholding
Issuing tax documents to student, vendors to the Franchise Tax Board and IRS
Ordering supplies through the ASUCs bank
Coordinating with secure cash transportation services
Maintaining and updating the credit card logs
Processing journals
Reconciling data within accounting, student organization management software
Reconciling Bank Accounts
Other duties as assigned - 5%
Participating in external and internal audits
Participating in ASUC Workflows
Required Qualifications
Demonstrated ability to provide excellent concierge-style client service.
Excellent organizational, problem-solving, oral, and written communication skills.
Excellent interpersonal communication skills and political acumen, including skill in effectively representing the campus.
Proven ability to communicate and uphold campus policy and industry standards when identifying alternatives and/or the ability to learn.
Thorough organizational skills and ability to multi-task with demanding timeframes.
Solid project management skills, including the ability to independently research; review and assess a range of variables to define key issues; evaluate reasonable alternatives, and make logical recommendations and decisions.
Demonstrated experience working in a fast paced and high transactional environment.
Ability to analyze information and synthesize data with strong attention to detail.
Ability to work with diverse populations, while performing consistently in an environment of competing demands, frequent interruptions, and fluctuating workloads.
Ability to work both independently and as part of a team.
Ability to use sound judgment in responding to issues and concerns.
Ability to lift and transport items weighing between 10-25 lbs.
Intermediate or Advanced computer application skills in Word, Excel, Email, Internet, etc.
Good judgment and effective decision-making and problem resolution skills.
Education / Training
High school diploam or equivalent experience
An associate degree in related area or equivalent experience or training (Preferred)
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted hourly range that the University reasonably expects to pay for this position is $32.01 (Step 3) - $35.05 (Step 7).
This is a non-exempt, bi-weekly paid position.
This is a full-time (40 hours/week) Career position eligible for UC benefits.
