Top 191 Administrative assistant Jobs in Valley Center, Ca

PACE Administrative Assistant
Neighborhood Healthcare —Escondido, CA
- $24.95 - $34.93 an hour
- Monday to Friday
- CPR Certification
- Customer service
- BLS Certification
- Health insurance
- Dental insurance
Quick Apply
Fire Administrative Assistant
SAN PASQUAL BAND OF DIEGUENO MISSION INDIANS OF CALIFORNIA —Valley Center, CA
- $20 - $22 an hour
- Part-time
- Background check
- Microsoft Excel
- High school
Quick Apply
14d
Administrative Assistant
PAYNE PEST MANAGEMENT —Temecula, CA
- $19 - $23 an hour
- Full-time
- Microsoft Word
- Pass drug screening
- English
- AD&D insurance
- Health insurance
Dental Administrative Assistant
INDIAN HEALTH COUNCIL INC —Valley Center, CA
- $24.20 - $26.32 an hour
- Full-time
- CPR Certification
- Dental office
- Word processing
- 403(b) matching
- Paid holidays
Quick Apply
14d
Administrative Assistant
Vista Law Office —Vista, CA
- $17 - $30 an hour
- Part-time
- Computer skills
- In-person
- Communication skills
- Flexible schedule
Quick Apply
6d
Data Entry / Administrative Assistant (In-Office)
Del Mar Insurance —Rancho Santa Fe, CA
- $20 - $25 an hour
- Part-time
- Background check
- Microsoft Outlook
- Office
- Opportunities for advancement
Quick Apply
Alumni Engagement Administrative Assistant, Alumni Engagement and University Events
California State University —San Marcos, CA
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Administrative Support Coordinator, Administrative Services
California State University —San Marcos, CA
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Administrative Assistant (San Diego)
ECG Management Consultants —San Diego, CA
- $33.65 - $38.46 an hour
- Full-time
- Hybrid work
- Customer service
- Research
- Mid-level
- Health insurance
- Dental insurance
Executive Assistant (Part-Time), Chief Accounting Office
Viasat, Inc. —Carlsbad, CA
- $79,000 - $146,500 a year
- Part-time
- Hybrid work
- Microsoft Excel
- Oracle
- Office
Administrative Assistant
DAVITA —Escondido, CA
- $25 - $30 an hour
- Full-time
- Hospital
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
12d
Receptionist
Palomar Heights Post Acute —Escondido, CA
- Full-time
- Basic math
- Microsoft Office
- Administrative experience
Quick Apply
PART TIME OFFICE ASSISTANT
City of San Marcos, California —San Marcos, CA
- $17.00 - $21.53 an hour
- Part-time
- Microsoft Outlook
- Customer service
- Office
6d
Executive Assistant II
Wellness Together —San Marcos, CA
- $74,000 - $80,000 a year
- Weekends as needed
- Writing skills
- HIPAA
- Research
8d
CSTEM Administrative Coordinator, College of Science, Technology, Engineering and Mathematics
California State University —San Marcos, CA
- Part-time
- Background check
- Mid-level
- University
- Paid holidays
- Health insurance
14d
Administrative Assistant
MENTAL HEALTH SYSTEMS INC —Vista, CA
- $25 - $26 an hour
- Full-time
- Bilingual
- CPR Certification
- Current TB test
Quick Apply
Secretary / Administrative Assistant (5629)
Three Saints Bay, LLC —Fallbrook, CA
- $26.34 an hour
- Monday to Friday
- Background check
- Word processing
- ERP systems
Quick Apply
Administrative Assistant (Part Time)
City of Carlsbad, CA —Carlsbad, CA
- $25 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
2d
Administrative Assistant I
Universal Engineering Sciences —Escondido, CA
- $19 - $21 an hour
- Overtime
- Microsoft Outlook
- Inventory management
- Office
1d
Director’s Administrative Assistant
General Atomics —Poway, CA
- $56,180 - $83,518 a year
- Full-time
- Inventory management
- Office
- Microsoft Office
- Relocation assistance

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PACE Administrative Assistant

Neighborhood Healthcare -
Escondido, CA

Quick Apply

Job Details

$24.95 - $34.93 an hour

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance
403(b)
Volunteer time off

Qualifications

CPR Certification
BLS Certification
High school diploma or GED
Stakeholder relationship building
Office experience

Full Job Description

Community health is about more than just vaccines and checkups. It’s about giving people the resources they need to live their best lives. At Neighborhood, this is our vision. A community where everyone is healthy and happy. We’re with you every step of the way, with the care you need for each of life’s chapters. At Neighborhood, we are Better Together.

Neighborhood Healthcare PACE is a managed medical plan built around surrounding participants with a team of physicians, nurses, social workers, therapists and care coordinators to help them maintain good health and a good quality of life. Our goal is to keep our seniors happy and healthy at home surrounded by their family and community.

As a private, non-profit 501(C) (3) community health organization, we serve over 500k medical, dental, and behavioral health visits from more than 100,000 people annually. With two PACE centers located in Riverside County, our PACE program is positioned to serve over 650 senior participants.

The PACE Administrative Assistant provides administrative and coordination support to senior leadership, including the Executive Director and Program Director, ensuring efficient management of schedules, communication, and organizational priorities. This role supports effective program operations by facilitating communication, coordinating activities, and assisting with administrative processes, reporting, and special projects. The Administrative Assistant works independently to organize tasks, solve routine issues, and support leadership in maintaining efficient and compliant operations. Schedule: Monday-Friday: 8am-5pm. This position is onsite.

Responsibilities

Provides administrative support to the Executive Director and Program Director, including calendar management, scheduling meetings, and prioritizing daily activities
Coordinates and manages leadership calendars, including internal and external meetings, ensuring alignment with organizational priorities and efficient use of time
Prepares agendas, presentation materials, reports, and correspondence for leadership
Supports leadership-driven special projects and program initiatives as assigned, including coordinating activities, tracking timelines, and ensuring completion of assigned deliverables across departments
Facilitates communication between leadership and internal departments to ensure timely information sharing and alignment
Coordinates logistics for meetings, events, and site visits, including travel arrangements as needed
Maintains and organizes leadership documentation, reports, and records, including filing systems and shared resources
Supports preparation of internal communications, reports, dashboards, and presentations, including use of spreadsheets and data tracking tools
Tracks action items and follow-ups from leadership meetings, ensuring accountability and completion of assigned tasks
Serves as a liaison between leadership and internal and external stakeholders
Assists with administrative aspects of hiring and onboarding processes, including coordination of interviews, documentation, and tracking requirements
Supports credentialing and compliance-related administrative processes as directed
Assists with maintaining policies, procedures, and organizational documentation
Coordinates supply ordering and administrative needs for leadership and program functions
Provides backup administrative support across departments as needed to ensure continuity of operations
Maintains confidentiality of sensitive information and exercises discretion in all aspects of the role
Responds to time-sensitive requests and prioritizes tasks based on leadership direction
Supports preparation for audits, meetings, and organizational reviews as needed
Balances and prioritizes support across Executive Director and Program Director functions based on organizational needs and leadership direction
Maintain professional working relationships with staff, participants, and external partners
Participates in meetings, training, and organizational initiatives as required
Ensures timely and accurate completion of assigned tasks and documentation
Performs other duties as assigned

Qualifications

Education/Experience

High school/GED required; bachelor’s degree in business administration preferred
Minimum of two (2) years of administrative or office support experience, preferably in healthcare or a similar setting required
Current Basic Life Support (BLS) certification required upon hire and must be maintained as a condition of employment. These courses must follow AHA guidelines- may be completed through approved online providers such as ProMed or other equivalent programs that meet recognized BLS standards.
- In addition, current CPR and First Aid certification are required for all PACE employees in accordance with CMS and DHCS requirements. First Aid training will be provided at onboarding and must be renewed annually.

Additional Qualifications (Knowledge, Skills and Abilities)

Excellent verbal and written communication skills, including superior composition, typing and proofreading skills
Ability to interpret a variety of instructions in written, oral, diagram, or schedule form
Excellent Microsoft applications and electronic health data systems skills
Ability to be culturally sensitive, respect diversity, and work with individuals of different cultures and socio-economic statuses
Ability to successfully manage multiple tasks simultaneously
Ability to meet tight deadlines
Ability to provide prompt, efficient, and responsive customer service
Excellent planning and organizational ability
Ability to work as part of a team as well as independently
Ability to work with highly confidential information in a professional and ethical manner

Physical Requirements

Ability to lift/carry 10 lbs/weight
Ability to stand for long periods of time

Neighborhood Healthcare offers a generous benefit plan that includes: Medical, Dental, and Vision Plans. Two plus weeks of vacation, Nine Holidays including two Floating Holidays of your choosing, Sick/Personal time, Volunteer Time Off (VTO), 403b Retirement plan (similar to a 401k), optional Health and Wellness events, and much more!

Pay range: $24.95 - $34.93 per hour, depending on experience.

Compensation Disclosure: The posted salary range reflects the designated pay grade for this position. While this range represents the broader classification of the role, actual compensation will be based on several factors, including but not limited to: the candidate’s overall knowledge, skills, and experience, market data and industry benchmarks, internal equity within the organization, Budgetary considerations and organizational needs. As a result, placement within the range is not guaranteed, and the full pay grade range may not be utilized.

Licenses & Certifications

Required

Basic Life Support

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Refine Your Search

administrative assistant jobs in valley center, ca

PACE Administrative Assistant

Fire Administrative Assistant

Administrative Assistant

Dental Administrative Assistant

Administrative Assistant

Data Entry / Administrative Assistant (In-Office)

Alumni Engagement Administrative Assistant, Alumni Engagement and University Events

Administrative Support Coordinator, Administrative Services

Administrative Assistant (San Diego)

Executive Assistant (Part-Time), Chief Accounting Office

Administrative Assistant

Receptionist

PART TIME OFFICE ASSISTANT

Executive Assistant II

CSTEM Administrative Coordinator, College of Science, Technology, Engineering and Mathematics

Administrative Assistant

Secretary / Administrative Assistant (5629)

Administrative Assistant (Part Time)

Administrative Assistant I

Director’s Administrative Assistant

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