Top 14 Event coordinator assistant Jobs in Valparaiso, In

Asst. Youth Services Coordinator
City Of Gary —Gary, IN
- $40,000 a year
- Full-time
- Google Workspace
- Research
- Mid-level
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Administrative Assistant & Client Retention Coordinator
Senior Insurance Team —Munster, IN
- $40,000 a year
- Full-time
- Background check
- English
- Office
- Health insurance
- Paid time off
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Sales Coordinator
Schulte Hospitality Group —Chesterton, IN
- $16 - $20 an hour
- Background check
- Writing skills
- Pass drug screening
- Paid parental leave
- Paid holidays
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Graduate Student Assistant - Leadership Institute/Career Management Support
Purdue University —Hammond, IN
- University
- Bachelor's degree
- Business
General Manager 8944
Burger King —Valparaiso, IN
- Background check
- 18 years or older
- Customer service
- Wellness program
- Employee discount
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General Manager 3273
Burger King —Valparaiso, IN
- Background check
- 18 years or older
- Customer service
- Wellness program
- Employee discount
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General Manager 720
Burger King —Hobart, IN
- Background check
- 18 years or older
- Customer service
- Wellness program
- Employee discount
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General Manager 5158
Burger King —Chesterton, IN
- Background check
- 18 years or older
- Mid-level
- Wellness program
- Employee discount
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General Manager 2727
Burger King —Portage, IN
- Background check
- 18 years or older
- Customer service
- Wellness program
- Employee discount
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General Manager 10750
Burger King —Lake Station, IN
- Background check
- 18 years or older
- Customer service
- Wellness program
- Employee discount
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General Manager 3821
Burger King —Merrillville, IN
- Background check
- 18 years or older
- Customer service
- Wellness program
- Employee discount
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General Manager 4590
Burger King —Gary, IN
- Background check
- 18 years or older
- Customer service
- Wellness program
- Employee discount
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General Manager 8870
Burger King —Schererville, IN
- Background check
- 18 years or older
- Customer service
- Wellness program
- Employee discount
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Experience in Public Safety, Security, Property Management, Facilities, or a related field is a plus but not required. Strong attention to detail and accuracy.
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event coordinator assistant jobs near valparaiso, in

Asst. Youth Services Coordinator

City Of Gary -
Gary, IN

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Job Details

Full-time
$40,000 a year

Qualifications

Confidential information handling
Newsletters (communication methods)
Productivity software

Full Job Description

DEPARTMENT: Youth Services

JOB TITLE: Asst. Youth Services Coordinator

STATUS: Full-Time

The Family & Youth Services Program Assistant works as part of the City of Gary’s Constituent Services team and provides administrative, programmatic, and operational support to the Family & Youth Services Coordinator. The position assists with the planning, coordination, implementation, and evaluation of youth, family, workforce development, mentoring, community engagement, and special event initiatives throughout the City of Gary. The position holder will communicate regularly with youth, parents, schools, community organizations, businesses, City departments, and other program partners. Applicants must be detail-oriented, well-organized, dependable, and able to perform with a high level of professionalism, accuracy, confidentiality, and discretion. Applicants must also be able to manage multiple responsibilities in a fast-paced work environment and demonstrate a strong commitment to serving Gary’s youth and families.

JOB DESCRIPTION:

Assist the Family & Youth Services Coordinator with planning, coordinating, and implementing youth, family, workforce development, mentoring, and community engagement programs.
Provide administrative and operational support for the City of Gary Summer Youth Employment Program and other departmental initiatives.
Coordinate participant registration, onboarding, scheduling, worksite placements, and ongoing communication with youth, families, employers, schools, City departments, and community partners.
Maintain accurate participant records, attendance, timesheets, evaluations, demographic information, consent forms, and other program documentation while ensuring compliance with grant and funding requirements.
Monitor participant attendance, workplace performance, and program participation, conducting occasional site visits to support youth and document program activities.

Prepare and distribute surveys, evaluations, reports, presentations, spreadsheets, meeting materials, and other program documents.

Assist with planning and executing community meetings, job fairs, workshops, resource fairs, recreational programs, special events, and other Family & Youth Services initiatives.
Coordinate event logistics, including registration, facilities, vendors, volunteers, supplies, event setup, and post-event follow-up.
Serve as a resource for residents by responding to inquiries and connecting individuals and families with City services and community resources.
Support outreach, recruitment, and partnership efforts with schools, businesses, nonprofit organizations, workforce agencies, faith-based organizations, and other community stakeholders.
Schedule meetings, maintain calendars, prepare agendas and meeting notes, and assist with departmental correspondence.
Draft emails, newsletters, flyers, social media content, and other communications while coordinating promotional efforts with the City's Communications Department.
Assist with collecting program data, researching grant opportunities and community resources, and preparing information for grant applications and reports.
Maintain organized electronic and physical filing systems and assist with purchasing, inventory, invoices, and other departmental administrative processes.
Represent the Family & Youth Services Department at community meetings, outreach events, schools, worksites, and public functions as assigned.
Maintain confidentiality of sensitive participant, employee, financial, and departmental information.
Attend occasional evening and weekend meetings, programs, and special events.
Perform other duties as assigned by the Family & Youth Services Coordinator or departmental leadership.

Qualifications:

Associate degree in Public Administration, Human Services, Education, Business Administration, Communications, or a related field preferred. Equivalent education and/or relevant experience may be substituted.
Two (2) years of experience in administrative support, youth development, education, workforce development, nonprofit, community engagement, social services, or public service preferred.
Proficiency in Microsoft Office Suite and standard office technology; experience with Google Workspace and related software is a plus.
Excellent organizational, interpersonal, written, and verbal communication skills with the ability to manage multiple priorities in a fast-paced environment.
Ability to exercise sound judgment, maintain confidentiality, work independently, and collaborate effectively with diverse stakeholders.
Valid driver's license and reliable transportation preferred.

Quick Apply

Refine Your Search

event coordinator assistant jobs in valparaiso, in

Asst. Youth Services Coordinator

Administrative Assistant & Client Retention Coordinator

Sales Coordinator

Graduate Student Assistant - Leadership Institute/Career Management Support

General Manager 8944

General Manager 3273

General Manager 720

General Manager 5158

General Manager 2727

General Manager 10750

General Manager 3821

General Manager 4590

General Manager 8870

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