Top 1270 Administrative services coordinator Jobs in Van Nuys, Ca

Accounting Coordinator
Socal Stormwater Runoff Solution Services Inc. —Encino, CA
- $26.09 - $31.42 an hour
- Part-time
- Research
- Mid-level
- Office
Quick Apply
Program Coordinator - Olive View Trauma Recovery Center
OLIVE VIEW-UCLA EDUCATION AND RES INSTITUTE —Sylmar, CA
- $28.54 an hour
- Full-time
- Bilingual
- Spanish
- Microsoft Outlook
- 403(b) matching
- Health insurance
Quick Apply
Collections Coordinator
Consultative Search Group —Los Angeles, CA
- Hybrid work
- Customer service
- Bachelor's degree
- 1 year
Quick Apply
Facilities Coordinator
U.S. Facilities, Inc —Culver City, CA
- $34 - $36 an hour
- Overtime
- Mid-level
- Office
- Microsoft Office
- Paid holidays
- 401(k)
Quick Apply
1d
Administrative Assistant / Customer Service & Marketing Coordinator
TT services —Encino, CA
- $25.28 - $30.44 an hour
- Part-time
- Computer literacy
- Writing skills
- Office
- Flexible schedule
Quick Apply
8d
Team Coordinator (Experienced Administrative Professional)
Tri Star Sports and Entertainment Group,Inc —West Hollywood, CA
- $71,000 - $85,000 a year
- Full-time
- 5 years
- Mid-level
- Office
Quick Apply
Administrative Coordinator
Glendale Memorial Hospital and Health —Glendale, CA
- $26.45 - $37.36 an hour
- Full-time
- Acute care
- Surgery
- Hospital
5d
Support Coordinator III- Santa Clarita Treatment Center - Full Time 8 Hour Days (Non-Exempt) (Non-Union)
Keck Medical Center of USC —Santa Clarita, CA
- $26.00 - $41.28 an hour
- 8 hour shift
- Background check
- Spanish
- Microsoft Outlook
Support Coordinator II - Pain Management Clinic - Full Time 8 Hour Days (Non-Exempt) (Non-Union)
Keck Medical Center of USC —Los Angeles, CA
- $25.00 - $39.69 an hour
- 8 hour shift
- Background check
- Spanish
- Microsoft Outlook
Coordinator Scheduling - Beverly Hills - IM Endo Cl - Full Time 8 Hour Days (Non-Exempt) (Union)
Keck Medical Center of USC —Beverly Hills, CA
- $22.00 - $37.40 an hour
- 8 hour shift
- Background check
- English
- Mid-level
Support Coordinator III- Santa Clarita Treatment Center - Full Time 8 Hour Days (Non-Exempt) (Non-Union)
USC —Santa Clarita, CA
- $26.00 - $41.28 an hour
- 8 hour shift
- Spanish
- Microsoft Outlook
- Word processing
Administrative Assistant
Front Porch —Glendale, CA
- $24.81 - $30.00 an hour
- Full-time
- Pass drug screening
- Research
- Office
Administrative Coordinator
Universal Music Group —Santa Monica, CA
- $65,500 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- Paid holidays
6d
Professional Learning Administrative Assistant
UCLA —Los Angeles, CA
- $26.42 - $37.49 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Mid-level
12d
Office Assistant
EPCVIP, Inc —Calabasas, CA
- $30 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Operations Coordinator
iTrip Los Angeles —Los Angeles, CA
- $25 - $35 an hour
- Part-time
- Remote
- Microsoft Word
- Microsoft Excel
- Inventory management
- Flexible schedule
Quick Apply
Front Desk and schedule Coordinator
The Ed Asner Family Center —Van Nuys, CA
- $19 - $21 an hour
- Part-time
- Google Workspace
- Inventory management
- Customer service
Quick Apply
5d
River Park Administrative Coordinator
Harvard-Westlake School —Studio City, CA
- $33 - $38 an hour
- Overtime
- Mid-level
- Middle school
- 2 years
- Paid holidays
- Health insurance
8d
Scheduling Coordinator - Beverly Hills Multispec360 - Full Time 8 Hour Days (Non-Exempt) (Union)
Keck Medical Center of USC —Los Angeles, CA
- $22.00 - $37.40 an hour
- 8 hour shift
- Background check
- English
- Mid-level
Scheduling Coordinator - Beverly Hills Multispec360 - Full Time 8 Hour Days (Non-Exempt) (Union)
USC —Los Angeles, CA
- $22.00 - $37.40 an hour
- 8 hour shift
- English
- Mid-level
- Administrative experience

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Accounting Coordinator

Socal Stormwater Runoff Solution Services Inc.
Encino, CA

Quick Apply

Job Details

Part-time | Full-time
$26.09 - $31.42 an hour

Qualifications

Accounting experience within construction industry
Accounting systems
Customer communication
Contract management
Confidential information handling
Accounts receivable management
Account reconciliation report
Client communication
Administrative experience
Invoice payment processing
Bookkeeping for tax purposes
Financial records management
Financial record maintenance
QuickBooks Online
Invoice reconciliation
QuickBooks
Contracts
Clerical experience
Collections account management

Full Job Description

Job Overview
We are seeking a highly organized, detail-oriented Accounting & Billing Coordinator to support the financial operations of our environmental consulting and construction compliance firm. This role focuses on invoicing, collections, daily reconciliations, purchasing accounting, contract-rate tracking, and QuickBooks Online Advanced workflow automation.

Key Duties & Responsibilities

Invoicing & Collections

Prepare and issue weekly invoices based on the invoice log.
Prepare and issue monthly client invoices, ensuring accuracy and timely delivery.
Track and follow up on outstanding invoices, past-due balances, and required documentation.
Communicate with clients regarding billing discrepancies, release forms, and collection status.
Send and track Stop Notices and conditional/unconditional releases when required.
Support improvements to invoicing workflow and automation within QuickBooks Online Advanced.

Reconciliation & Financial Tracking

Perform daily reconciliations of transactions, accounts, and project expenses.
Assist with light journal entries as needed.
Maintain and update the Chart of Accounts for accurate cost categorization and tax-benefit optimization.
Prepare financial tracking reports for management, including outstanding balances, subconsultant costs, and purchasing activity.

Purchasing, Contracts & Subconsultant Accounting

Track and record:
Subconsultant invoices
Contract rates
Purchase orders
Payment terms
Verify that subconsultant invoices align with agreed-upon rates and contract terms.
Prepare credit card payment requests, ensure proper coding, and maintain documentation.
Track purchasing activity and reconcile all purchases within the accounting system.
Maintain accurate documentation for contracts, releases, COIs, and purchasing compliance.

Process Improvements & Automation

Research, test, and recommend automation tools within:
QuickBooks Online Advanced
Internal company apps/workflows
Improve billing, reconciliation, and release-generation processes.
Support development of accounting-related workflow enhancements.

Compliance & Record Maintenance

Ensure accurate documentation to support compliance with:
Construction industry release requirements
Subconsultant administrative fees
Rate adjustments
Prepare and compile year-end totals for 1099 subcontractor reporting (final preparation handled by others).
Maintain strict confidentiality regarding financial and operational information.

Client Communication

Follow up with clients regarding:
Open invoices
Required release forms
Stop Notices
Payment scheduling
Assist with resolving billing questions professionally and promptly.

Support Duties (Accounting-Related Only)

Review bid logs for accounting accuracy.
Prepare rate increase schedules or accounting inputs needed during bid preparation.
Support office administration only for accounting-related tasks.
Provide management with workload updates and notify them of potential issues impacting financial accuracy.

Qualifications

Required

2+ years of experience in billing, accounting support, AP/AR coordination, or construction-related accounting.
Strong experience with QuickBooks Online (QBO).
Ability to manage invoicing cycles, collections, and financial tracking.
Strong understanding of double-entry basics (debits, credits, light journal entries).
Experience with reconciliations, payment coding, and financial recordkeeping.
Excellent communication skills, especially regarding collections and client billing follow-up.
Strong attention to detail and ability to manage multiple tasks simultaneously.
Ability to work with confidential information.

Preferred

QuickBooks Online Certification
Experience in:
Construction accounting
Environmental consulting
Project-based billing
Subconsultant and PO tracking
Familiarity with conditional/unconditional releases and Stop Notices.
Experience implementing accounting automations or process improvements.

Job Types: Full-time, Part-time

Pay: $26.09 - $31.42 per hour

Expected hours: 32 – 40 per week

Application Question(s):

Complete the skills assessment using the link below:

https://forms.gle/tfByxXqGXrJiTwWZA

Applications without a completed assessment will not be considered.

Work Location: In person

Quick Apply

Refine Your Search

administrative services coordinator jobs in van nuys, ca

Accounting Coordinator

Program Coordinator - Olive View Trauma Recovery Center

Collections Coordinator

Facilities Coordinator

Administrative Assistant / Customer Service & Marketing Coordinator

Team Coordinator (Experienced Administrative Professional)

Administrative Coordinator

Support Coordinator III- Santa Clarita Treatment Center - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Support Coordinator II - Pain Management Clinic - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Coordinator Scheduling - Beverly Hills - IM Endo Cl - Full Time 8 Hour Days (Non-Exempt) (Union)

Support Coordinator III- Santa Clarita Treatment Center - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Administrative Assistant

Administrative Coordinator

Professional Learning Administrative Assistant

Office Assistant

Operations Coordinator

Front Desk and schedule Coordinator

River Park Administrative Coordinator

Scheduling Coordinator - Beverly Hills Multispec360 - Full Time 8 Hour Days (Non-Exempt) (Union)

Scheduling Coordinator - Beverly Hills Multispec360 - Full Time 8 Hour Days (Non-Exempt) (Union)

I want to receive the latest job alert for administrative services coordinator in van nuys, ca

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