Top 29 Transaction coordinator Jobs in Vancouver, Wa

Real Estate Executive Assistant & Operations Coordinator
Waldman & James Realty Group —Portland, OR
- $65,000 - $75,000 a year
- Full-time
- Google Workspace
- Inventory management
- Research
Quick Apply
Wellness Coordinator (Receptionist)- PT WA
PPTC LLC —Vancouver, WA
- $17.13 - $20.00 an hour
- Part-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
Quick Apply
Office assistant/Transaction coordinator
Envision Home Properties —Portland, OR
- $47,957.33 - $57,755.07 a year
- Full-time
- Google Workspace
- Office
- Administrative experience
Quick Apply
Real Estate Transaction Coordinator
Coldwell Banker —West Linn, OR
- $65,000 - $85,000 a year
- Mid-level
- Office
- High school diploma or GED
Quick Apply
14d
Office Coordinator / Transaction Coordinator - NetWorth Realty of Portland
NetWorth Realty USA —Portland, OR
- $20 - $22 an hour
- Full-time
- Inventory management
- Writing skills
- Data analysis skills
- Health insurance
- Dental insurance
Quick Apply
School Admin Assistant I - 1.0 FTE - Woodlawn ES
Portland Public Schools Oregon —Portland, OR
- $28.39 - $34.90 an hour
- Extended hours
- School experience
- Word processing
- Office
- Disability insurance
- Health insurance
6d
Clinical Office Coordinator - Adolescent
4D Recovery —Portland, OR
- $28 - $30 an hour
- Full-time
- Background check
- Google Workspace
- Writing skills
- 403(b) matching
- Paid parental leave
Wellness Coordinator (Receptionist)- PT OR
PPTC LLC —Beaverton, OR
- $16.80 - $20.00 an hour
- Part-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
- 401(k)
- Family leave
Quick Apply
Real Estate Operations Assistant
Elysse Ralph Real Estate —Portland, OR
- $60,000 a year
- Weekends as needed
- Mid-level
- Administrative experience
- High school diploma or GED
Quick Apply
Real Estate Buyer's Agent
Giving Group Realty —Vancouver, WA
- $60,000 - $110,000 a year
- Weekends as needed
- Marketing
- Customer service
- Mid-level
Quick Apply
7d
Real Estate Agent
Giving Group Realty —Vancouver, WA
- $60,000 - $110,000 a year
- Weekends as needed
- Marketing
- Customer service
- Mid-level
Quick Apply
7d
Office Manager, Campus Ministry and Moreau Center for Service and Justice
University of Portland —Portland, OR
- $21.05 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
14d
Real Estate Agent
Roots Real Estate -Powered by EXP —Beaverton, OR
- $75,000 - $200,000 a year
- Part-time
- Hybrid work
- Sales
- Customer service
- Office
Quick Apply
Real Estate Sales Agent - Zillow Flex Partner
Works Real Estate —Portland, OR
- $60,000 - $180,000 a year
- Weekends as needed
- Mid-level
- Real Estate License
- Contracts
- Professional development assistance
- Flexible schedule
Front Desk
Just Compassion of East Washington County —Portland, OR
- $21 - $23 an hour
- Part-time
- Spanish
- Google Workspace
- HIPAA
- Paid holidays
- Health insurance
Quick Apply

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Front Desk/ Office Coordinator (+ Leadership Growth Opportunity)
Pure Health Aesthetics & Wellness —Lewis Center, OH
Answering incoming calls and scheduling appointments. Collecting payments and processing transactions. Maintaining an organized and welcoming reception area.
$22 - $25 an hour
Quick Apply
11d
Scheduling Coordinator
The Ohio State University Wexner Medical Center —Columbus, OH
Experience with Windows, Excel, and Intranet/internet navigation tools as well as system content. Communicates regularly with clinical staff, medical…
3d

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transaction coordinator jobs near vancouver, wa

Real Estate Executive Assistant & Operations Coordinator

Waldman & James Realty Group
Portland, OR

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year

Qualifications

Customer communication
Executive administrative support
Real estate administrative experience
Driver's License
Bachelor's degree
Organizational skills

Full Job Description

At Waldman & James, we believe that home ownership gives us a sense of place, personal culture, and meaningful connection to our neighborhoods and greater community. It’s one of the most meaningful ways people build stability and invest in their future. Our purpose is to improve the lives of our clients by showing up as proactive, trusted advisors, providing value well beyond a single transaction.

We are a relationship-driven team that values growth, genuine connection, trust, and taking responsibility for our work.

We are seeking a highly organized and dependable Executive Assistant & Operations Coordinator to help support the day-to-day administrative, operational, and marketing functions of our business. This role plays an important behind-the-scenes part in helping our team stay organized, operate efficiently, and deliver a consistent, high-quality client experience.

The Opportunity: Executive Assistant & Operations Coordinator

Waldman & James Realty Group is seeking a proactive and detail-oriented Executive Assistant & Operations Coordinator to support the daily operations of our growing real estate team. This role is ideal for someone who enjoys creating organization, keeping projects moving, supporting a busy team, and ensuring details do not fall through the cracks.

The right person is highly organized, resourceful, adaptable, and comfortable managing a wide variety of administrative, operational, and client service responsibilities in a fast-paced environment. This is a hands-on support and coordination role that requires strong follow-through, responsiveness, attention to detail, and a willingness to jump in wherever needed to support the team and client experience.

About You:

You are highly organized, dependable, and proactive, with a strong attention to detail and a natural ability to keep people and projects on track. You enjoy supporting a busy team, creating structure, and helping day-to-day operations run smoothly. You take pride in follow-through, responsiveness, and making sure details do not fall through the cracks.

You are comfortable managing a variety of administrative, operational, and client service tasks in an environment where priorities can shift throughout the day. You communicate professionally, maintain a positive attitude under pressure, and are willing to assist with both routine and high-priority responsibilities.

You enjoy working within established systems and processes while also contributing ideas for improving efficiency and organization. You are resourceful, eager to learn, and comfortable learning new tools, systems, and processes independently when needed.

The Executive Assistant and Operations Coordinator plays a key role in supporting and strengthening our business- helping our team operate with consistency, efficiency, and a high level of care. The ideal candidate is someone who enjoys being a reliable behind-the-scenes partner and finds satisfaction in helping a team operate at a high level.

Core Responsibilities:

Operations & Coordination Duties

Help maintain organized systems, workflows, and processes to support efficient day-to-day team operations
Maintain client files, transaction records, and related documentation in an organized and compliant manner
Track active buyers, sellers, transactions, deadlines, and follow-up items within CRM and transaction management systems
Maintain CRM systems, database organization, pipeline tracking, and related follow-up processes
Coordinate with transaction coordinators, vendors, and service providers to help ensure smooth transactions and client experiences
Assist with weekly planning meetings, team organization, and tracking action items and priorities

Office and Administrative Duties

Provide administrative support to agents including calendar coordination, client communication, email support, research, and scheduling assistance
Manage office organization, supplies, mail, scanning, document preparation, and general administrative tasks
Organize home tours and prepare agent and client materials as needed
Maintain organized electronic files and shared team resources within Google Drive and related systems
Assist with client gifts, signs, lockboxes, promotional materials, inventory, and other team support needs
Support additional administrative and miscellaneous tasks as needed to help the team operate smoothly

Marketing & Client Support Duties

Support CRM campaigns, client database management, and communication efforts in coordination with lead agents
Prepare listing presentation packages, marketing materials, and related client-facing documents
Assist with marketing initiatives including social media support, vendor coordination, photography scheduling, and content updates
Help coordinate client events, team events, and community outreach activities
Provide responsive support for client service needs, vendor coordination, and administrative issue resolution
Assist with maintaining Brivity systems, automations, and related operational tools

Qualifications:

Minimum of 12 months of real estate experience
Previous administrative, coordinator, or office support experience in a fast-paced environment
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to manage multiple responsibilities and prioritize effectively
Familiarity with Microsoft Office Suite and Google Workspace
Experience with Brivity CRM or similar real estate CRM platforms preferred
Experience using Canva or similar design tools preferred
Associate’s or undergraduate degree preferred

Pay: $65,000.00 - $75,000.00 per year

Education:

Bachelor's (Preferred)

Experience:

Real Estate: 1 year (Required)
Administrative, Coordinator, or Office support : 1 year (Required)

Work Location: In person

Quick Apply

Refine Your Search

transaction coordinator jobs in vancouver, wa

Real Estate Executive Assistant & Operations Coordinator

Wellness Coordinator (Receptionist)- PT WA

Office assistant/Transaction coordinator

Real Estate Transaction Coordinator

Office Coordinator / Transaction Coordinator - NetWorth Realty of Portland

School Admin Assistant I - 1.0 FTE - Woodlawn ES

Clinical Office Coordinator - Adolescent

Wellness Coordinator (Receptionist)- PT OR

Real Estate Operations Assistant

Real Estate Buyer's Agent

Real Estate Agent

Office Manager, Campus Ministry and Moreau Center for Service and Justice

Real Estate Agent

Real Estate Sales Agent - Zillow Flex Partner

Front Desk

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