Top 108 Administrative assistant Jobs in Vandalia, Oh

Administrative Assistant - Tax Practice
Gudorf Family Office / Tax Practice —Dayton, OH
- $56,000 - $62,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health insurance
- 401(k)
Quick Apply
Branch Office Administrator
Edward Jones —Dayton, OH
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Branch Office Administrator
Edward Jones —Dayton, OH
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
6d
Library Administrative Assistant
Library Systems & Services LLC —Dayton, OH
- $65,000 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- English
- AD&D insurance
- Disability insurance
Quick Apply
Administrative Support
Ahler's Meals —Vandalia, OH
- $16.00 - $19.50 an hour
- Full-time
- Background check
- Office
- Administrative experience
- Profit sharing
- Paid holidays
Quick Apply
14d
Part Time Administrative Assistant
Odawara Automation Inc —Tipp City, OH
- Part-time
- Background check
- Pass drug screening
- Office
Quick Apply
RECEPTIONIST
Indian Creek Fabricators & Machining —Tipp City, OH
- Full-time
- Office
- 1 year
- Communication skills
- 401(k)
- Vision insurance
Quick Apply
Real Estate Office Assistant
Amlin Advantage RE/MAX Alliance —Tipp City, OH
- $14 - $18 an hour
- Part-time
- Background check
- Google Workspace
- Office
Quick Apply
Exchange Office Assistant
Army and Air Force Exchange Service (AAFES) —Wright-Patterson AFB, OH
- $17.25 - $25.75 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Paid parental leave
- Health insurance
9h
Human Resources Assistant/Front Desk Receptionist
Miami County —Troy, OH
- $15.58 - $22.26 an hour
- Overtime
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
8d
Junior Administrative Assistant
Gnostech —Wright-Patterson AFB, OH
- Full-time
- Microsoft Outlook
- Bachelor of Science
- Writing skills
- Paid training
- Health savings account
Human Resources Administrative Assistant and Front Desk Receptionist
Miami County Board of Developmental Disabilities —Troy, OH
- $15.58 - $22.26 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
8d
Front Desk Agent
Surib —Dayton, OH
- $3,825 - $4,450 a month
- Full-time
- High school diploma or GED
- Communication skills
- Entry level
- Paid training
- Opportunities for advancement
Quick Apply
3d
Exchange Office Assistant
AAFES —Dayton, OH
- $17.25 - $25.75 an hour
- Full-time
- Office
- Entry level
12h
Executive Administrative Professional*
SIERTEK LTD —Wright-Patterson AFB, OH
- Full-time
- Office
- Bachelor's degree
- SharePoint
Quick Apply
Branch Administrative Assistant
SIERTEK LTD —Wright-Patterson AFB, OH
- Full-time
- Microsoft Outlook
- Office
- Data entry
Quick Apply
5d
Administrative Assistant
Coolidge Wall —Dayton, OH
- Full-time
- Microsoft Outlook
- Organizational skills
- Communication skills
- Profit sharing
- Paid parental leave
Quick Apply
Office Assistant II - Center Based
COUNCIL ON RURAL SERVICE PROGRAMS INC —Troy, OH
- $19.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
ADMINISTRATIVE ASSISTANT (FULL TIME)
Crothall Healthcare —Dayton, OH
- $20 an hour
- Urgently hiring
- Background check
- Hospital
- Accounting
- Commuter assistance
- Disability insurance
Quick Apply
Administrative Coordinator
Temple Israel Dayton —Dayton, OH
- From $20 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Access
Quick Apply
8d

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Administrative Assistant - Tax Practice

Gudorf Family Office / Tax Practice
Dayton, OH

Quick Apply

Job Details

Full-time
$56,000 - $62,000 a year

Benefits

Health insurance
401(k)
Paid time off
Life insurance

Qualifications

Accounts payable
Interpersonal skills
Client follow-up
Attention to detail
Problem-solving
Organizational skills
Tax preparation software
Appointment scheduling
Client email correspondence
Process management

Full Job Description

The Gudorf Family Office is building an integrated professional services organization that brings together estate planning, tax preparation, wealth management, and related businesses to provide clients with a coordinated approach to protecting their families, businesses, and financial futures.

As our tax practice continues to grow, we're seeking a highly organized, technology-driven Tax Operations Coordinator to oversee the day-to-day workflow of the practice and ensure an exceptional experience for both clients and our team.

This is much more than an administrative position. It is an operations role that keeps hundreds of tax returns moving efficiently while coordinating the daily activities of our tax professionals and serving as the primary communication hub for our clients.

About the Opportunity

The Tax Operations Coordinator serves as the operational backbone of the tax practice.

Each year, you'll help coordinate approximately 500 tax returns, nearly half of which come through referrals from our estate planning and financial planning teams. Your role is to ensure every return moves efficiently from client intake through completion while delivering outstanding client service every step of the way.

During tax season, you'll coordinate the daily workflow for four CPAs, supervise seasonal administrative staff, monitor deadlines, and keep clients informed. During the remainder of the year, you'll broaden your responsibilities by supporting accounts payable and other operational initiatives across the Gudorf Family Office.

Key Responsibilities

Coordinate the workflow for approximately 500 individual and business tax returns each year.
Coordinate the daily work schedule and priorities for four CPAs during tax season to ensure returns move efficiently and deadlines are met.
Supervise and support temporary tax season staff, providing direction and helping maintain an organized, productive office.
Serve as the primary point of contact for tax clients, as well as our estate administration and financial planning teams, ensuring tax documents are received, uploaded, and routed promptly.
Schedule client appointments and coordinate communications throughout the tax preparation process.
Monitor the status of every tax return from intake through delivery, proactively following up on missing information and approaching deadlines.
Manage client communications by phone, email, and text while delivering an exceptional client experience.
Prepare engagement letters, tax organizers, client correspondence, and administrative documentation.
Utilize tax software, Microsoft Office, document management systems, and AI tools to improve efficiency and workflow.
Identify opportunities to improve administrative processes and the overall client experience.
Outside of tax season, manage accounts payable for the Gudorf Family Office, including credit card processing, check preparation, and payment coordination.
Over time, expand responsibilities to include billing and accounts receivable functions.
Support additional projects and operational initiatives across the integrated organization as business needs evolve.

Seasonal Expectations

Tax season is the busiest and most rewarding time of the year. From approximately February 15 through April 15, this position typically requires an additional 5 to 7 hours per week as we work together to meet important filing deadlines and deliver exceptional client service.

The successful candidate enjoys the challenge of a fast-paced environment and understands that teamwork, responsiveness, and organization are essential during this peak season.

What Success Looks Like

The successful Tax Operations Coordinator creates calm during busy seasons.

· You naturally stay organized while others feel overwhelmed.

· You enjoy coordinating people, priorities, and processes.

· You think several steps ahead.

· You communicate proactively.

· You notice details others miss.

· You embrace technology and continuously look for better ways to work.

· Most importantly, you take pride in helping an entire team operate more efficiently while providing an outstanding experience for every client.

What We're Looking For

The ideal candidate is:

Highly organized with exceptional attention to detail.
Technology-driven and quick to learn new software and systems.
A proactive self-starter with outstanding follow-through.
Comfortable coordinating multiple priorities simultaneously.
Confident directing workflow and supervising seasonal administrative staff.
Friendly, professional, and committed to exceptional client service.
Calm under pressure and energized by a fast-paced environment.
An outstanding communicator, both verbally and in writing.
Resourceful, adaptable, and committed to continuous improvement.
A collaborative team player who enjoys helping others succeed.

Preferred Qualifications

Experience in a tax practice, CPA firm, accounting office, financial services, legal office, or other professional services environment.
Experience coordinating projects, office operations, schedules, or workflow.
Strong Microsoft Outlook, Word, Excel, and Adobe Acrobat skills.
Experience with tax software, document management systems, or client portals is preferred.
Accounting, bookkeeping, or accounts payable experience is a plus.

Why Join the Gudorf Family Office?

You'll become an integral part of a growing, integrated professional services organization where legal, tax, and financial professionals work together to deliver exceptional results for clients.

This role offers significant variety throughout the year, meaningful responsibility, opportunities to grow into additional financial operations, and the chance to make a direct impact on the success of both our clients and our team.

If you enjoy creating order from complexity, leveraging technology, and helping a high-performing team succeed, we'd love to hear from you.

Pay: $56,000.00 - $62,000.00 per year

Benefits:

401(k)
Health insurance
Life insurance
Paid time off

Application Question(s):

How does this opportunity fit into your short- and long-term career goals? Describe your administrative experience in the tax / accounting / financial services field.

Experience:

Tax/law/accounting/financial or professional services: 1 year (Preferred)

Ability to Commute:

Dayton, OH 45415 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in vandalia, oh

Administrative Assistant - Tax Practice

Branch Office Administrator

Branch Office Administrator

Library Administrative Assistant

Administrative Support

Part Time Administrative Assistant

RECEPTIONIST

Real Estate Office Assistant

Exchange Office Assistant

Human Resources Assistant/Front Desk Receptionist

Junior Administrative Assistant

Human Resources Administrative Assistant and Front Desk Receptionist

Front Desk Agent

Exchange Office Assistant

Executive Administrative Professional*

Branch Administrative Assistant

Administrative Assistant

Office Assistant II - Center Based

ADMINISTRATIVE ASSISTANT (FULL TIME)

Administrative Coordinator

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