Top 21 Executive assistant Jobs in Vandalia, Oh

Executive Assistant to the President
Wright State University —Dayton, OH
- Research
- Office
- Bachelor's degree
Part Time Administrative Assistant
Odawara Automation Inc —Tipp City, OH
- Part-time
- Background check
- Pass drug screening
- Office
Quick Apply
Executive Administrative Professional*
SIERTEK LTD —Wright-Patterson AFB, OH
- Full-time
- Office
- Bachelor's degree
- SharePoint
Quick Apply
Executive Secretary
Gnostech —Wright-Patterson AFB, OH
- Full-time
- Microsoft Outlook
- 5 years
- Bachelor of Science
- Paid training
- Health savings account
Executive Assistant
Five Rivers Metro Parks —Dayton, OH
- $47,548.80 - $59,425.60 a year
- Full-time
- Background check
- 7 years
- Pass drug screening
- Health insurance
- Dental insurance
11d
Executive Administrative Assistant
System Support —Dayton, OH
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
7d
Branch Administrative Assistant
SIERTEK LTD —Wright-Patterson AFB, OH
- Full-time
- Microsoft Outlook
- Office
- Data entry
Quick Apply
5d
Senior Executive Secretary
Gnostech —Wright-Patterson AFB, OH
- Full-time
- Microsoft Outlook
- Bachelor of Science
- Writing skills
- Paid training
- Health savings account
Executive Assistant FMS F-16 WAM (Secret) - 26
Credence —Wpafb, OH
- Urgently hiring
- Doctoral degree
- Office
- Master's degree
- AD&D insurance
- Disability insurance
Quick Apply
7d
Executive Assistant
The Miami Valley School —Dayton, OH
- $45,000 - $55,000 a year
- Weekends as needed
- Background check
- Mid-level
- 3 years
- 403(b) matching
- Health savings account
Quick Apply
6d
Executive Liaison
Miami Valley School —Dayton, OH
- Weekends as needed
- 3 years
- Bachelor's degree
- Experience equivalent to degree accepted
- 403(b) matching
- Health insurance
6d
Program Support Specialist
Modern Technology Solutions, Inc —Beavercreek, OH
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
Marketing and Communications - Administrative Assistant - VP for Marketing & Communications (part time)
Cedarville University —Cedarville, OH
- Part-time
- Computer literacy
- Mid-level
- Office
- Free parking
Executive Assistant
Emerge Recovery & Trade —Xenia, OH
- $23 - $25 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- HIPAA
Quick Apply
8d
Administrative Specialist, Senior
Diaconia LLC —Wright-Patterson AFB, OH
- $55,000 - $60,000 a year
- Full-time
- Word processing
- Office
- 3 years
Quick Apply
5d
Administrative Coordinator
Central State University —Wilberforce, OH
- Microsoft Excel
- Microsoft Outlook
- Computer Science

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Library Administrative Assistant
Library Systems & Services LLC —Dayton, OH
Supporting a specialized scientific and technical library, the successful candidate will help ensure accurate financial tracking, timely preparation of reports…
$65,000 - $75,000 a year
Quick Apply
Administrative Support
Ahler's Meals —Vandalia, OH
Answer incoming phone calls and assist clients. Customer service or administrative experience preferred. Coordinate and assist with billing.
$16.00 - $19.50 an hour
Quick Apply
14d

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McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKesson’s (or…
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Executive Assistant to the President

Wright State University -
Dayton, OH

Apply Now

Job Details

Qualifications

Correspondence management
Confidential information handling
Workflow management (operations management method)
Operations coordination
Executive administrative support
Employee relationship building
Research
Customer inquiry handling
Copy editing
Records management
Meeting facilitation
Computer skills
Productivity software
Office management
Managing executive calendars

Full Job Description

The Executive Assistant to the President provides high-level, confidential administrative and operational support to the President and the Office of the President. This position manages executive scheduling, communications, office operations, meeting preparation, stakeholder interactions, and follow-up on presidential priorities while exercising sound judgment, discretion, professionalism, and a strong commitment to excellent service.

Minimum Qualifications

Bachelor’s degree and at least five years of progressively responsible administrative, executive support, office management, or related experience; or an equivalent combination of education and experience.
Experience providing direct administrative or operational support to a senior executive, cabinet-level leader, board-level leader, elected official, or comparable high-level administrator.
Experience managing complex calendars, executive communications, meeting preparation, confidential records, office workflows, and follow-up systems in a complex organization.
Excellent written and verbal communication skills, including experience drafting, editing, and proofreading professional correspondence, reports, presentations, and other executive-level materials.
Strong judgment, discretion, organization, problem-solving, attention to detail, and ability to manage multiple priorities with limited supervision.
Proficiency with office management systems, standard business software, administrative procedures, and tools used to coordinate schedules, documents, meetings, and communications.

Preferred Qualifications

Experience in higher education, public sector, government, or another complex stakeholder environment.
Experience supporting a president, chief executive, cabinet-level officer, board-level leader, or comparable senior administrator.
Experience coordinating executive-level projects, presidential or organizational initiatives, budget-related processes, travel, events, or high-level stakeholder communications

Knowledge, Skills, and Abilities:

Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced executive office environment.
Ability to anticipate needs, identify issues, exercise sound judgment, and recommend appropriate next steps.
Professional judgment and ability to work independently with limited supervision.
Strong service orientation and ability to interact effectively with individuals at all levels of the university and community.
Ability to maintain composure, professionalism, confidentiality, and accuracy under pressure.

Essential Functions and percent of time:

35% — Provide executive administrative and operational support to the President

Manage daily operations of the Office of the President and carry out complex assignments on behalf of the President, exercising independent judgment and appropriate action. Initiate, compose, edit, and prepare correspondence, reports, presentations, and other executive-level materials. Review communications directed to the President, including electronic mail, and prioritize matters requiring attention, response, or follow-up.
Anticipate problems, critical issues, and opportunities as they arise and advise the President accordingly. Coordinate and track presidential priorities, special projects, and cross-functional action items; monitor deadlines and follow up with senior leaders and other stakeholders to ensure timely completion. Handle highly confidential and sensitive information with discretion and sound judgment. Exercise signature authority when authorized and maintain office procedures, systems, and workflows to support efficient, high-quality service.

35% — Manage the President’s calendar, priorities, and daily workflow

Manage the President’s schedule, including meetings, appointments, events, travel, and related logistics, ensuring effective use of time and preparation for commitments. Prepare materials, agendas, data, and logistics for meetings, events, and decision-making; coordinate follow-up on action items.
Respond to inquiries and unscheduled visitors, assess needs, provide appropriate responses, and refer matters to the appropriate office, unit, or individual. Investigate, resolve, redirect, or elevate problems and concerns that come before the Office of the President.

30% — Serve as the primary administrative liaison for the Office of the President

Serve as a primary administrative point of contact between the Office of the President, senior university leaders, faculty governance representatives, external stakeholders, and other constituents. Research and gather information to support recommendations, communications, directives, and initiatives originating from the Office of the President.
Recommend, develop, and prepare agendas, materials, and related documents for presidential meetings. Maintain effective working relationships and represent the Office of the President with professionalism, responsiveness, confidentiality, and service.
Coordinate Office of the President administrative resources, including purchasing, travel, memberships, budget tracking, and related operational processes, as assigned.

Apply Now

Refine Your Search

executive assistant jobs in vandalia, oh

Executive Assistant to the President

Part Time Administrative Assistant

Executive Administrative Professional*

Executive Secretary

Executive Assistant

Executive Administrative Assistant

Branch Administrative Assistant

Senior Executive Secretary

Executive Assistant FMS F-16 WAM (Secret) - 26

Executive Assistant

Executive Liaison

Program Support Specialist

Marketing and Communications - Administrative Assistant - VP for Marketing & Communications (part time)

Executive Assistant

Administrative Specialist, Senior

Administrative Coordinator

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