Top 17 office services coordinator Jobs in ventura ca

Secretary III Bilingual Req'd #2146
Tri-Counties Regional Center —Santa Barbara, CA
- $22.78 - $25.12 an hour
- Full-time
- Background check
- Spanish
- Word processing
- Health savings account
- Health insurance
Quick Apply
Office Services Coordinator
CBRE —Oxnard, CA
- $50,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
- Health insurance
- Dental insurance
MClub Coordinator
Montecito Bank & Trust —Montecito, CA
- $27.50 - $34.50 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
5d
Administrative Coordinator College of Arts and Sciences Dean
California Lutheran University —Thousand Oaks, CA
- $24 - $25 an hour
- Online Application
- Word processing
- Basic math
- Office
1d
Summer Office Coordinator
Music Academy of the West —Santa Barbara, CA
- $21 - $25 an hour
- Weekends as needed
- Mid-level
- Office
- Travel
Quick Apply
5d
Concierge
Sunrise Senior Living —Thousand Oaks, CA
- $17.00 - $21.25 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- COVID-19 protective measures
- Paid holidays
12d
Client Experience Coordinator
The AmeriFlex Group —Santa Barbara, CA
- $42,000 - $55,000 a year
- Full-time
- Computer literacy
- Office
- Bachelor's degree
Quick Apply
Account Manager / Office Coordinator
Conejo Cleaning & Maintenance —Newbury Park, CA
- $18 - $22 an hour
- Part-time
- Hybrid work
- Spanish
- Sales
- English
- Flexible schedule
Quick Apply
Office Coordinator
Community Action Commission of Santa Barbara County —Santa Barbara, CA
- $21 - $22 an hour
- Full-time
- Spanish
- Word processing
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
Engineering Coordinator (Part Time) - Hilton Santa Barbara Beachfront Resort
Hilton —Santa Barbara, CA
- $24 an hour
- Part-time
- Word processing
- Office
- Data entry
- Paid parental leave
- Employee stock purchase plan
13h

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Secretary III Bilingual Req'd #2146

Tri-Counties Regional Center -
Santa Barbara, CA

Quick Apply

Job Details

Full-time
$22.78 - $25.12 an hour

Benefits

Health savings account
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Professional development assistance
Life insurance
Referral program
Retirement plan

Qualifications

Foreign language proficiency
Computer operation
Spanish
Phone communication
Spreadsheets
Service scheduling
English
Administrative experience
High school diploma or GED
Meeting scheduling
Typing
Clerical experience
Grammar Experience
Office phone management

Full Job Description

**We have a current opening on our Santa Barbara team for a Secretary III**

Job Title: Secretary III - Bilingual Required (English/Spanish)

Requisition #: 2146

Job Type: Full Time, hourly, TEMP TO HIRE

Location: Santa Barbara

Salary:

$22.78 hourly (full range $22.78-$28.50 hourly)
+ $110 biweekly bilingual stipend

https://tri-counties.hiringplatform.com/380187-2146-secretary-iii-bilingual-required-sb/1449255-initial-form/en

Benefits:

Health insurance
Paid time off
Dental insurance
Vision insurance
Life insurance
Retirement plan
Referral program
Flexible spending account
Employee assistance program
LCSW Supervision hours program

Job Title: Secretary III - Bilingual Required

Job Summary: Perform extensive range of secretarial support duties for team members in our Santa Barbara office, including service coordination, medical, psychological, and management staff. Must be able to work independently and as part of a team.

Primary Functions:
1. Support Manager of Services and Supports as needed
2. Assist point person on Exception process as needed
3. Generate reports, correspondence, documents, and memoranda as needed for team
4. Process Early Start denials/accept letters and Age 3 denial/accepts letters in a 2-day turnaround time from date of receipt (Early Start)
5. Sandis changes as needed (demographic updates, change case file, closed, inactive & updating reports/contact history.
6. Type letters as needed
7. Assist point person in distribution for incoming and outgoing mail as necessary
8. Printing of RC note on predetermined date for persons served (exception –closed/inactive/transfer or deceased)
9. Processing of 3770 and CDER’s as needed
10. General office - photocopy, fax, scan, mail documents as needed for team
11. Create tables, forms – OD (officer of the day) schedule, sign out books, schedule for team and any other tables and/or forms needed by team
12. Gather data, compile reports, and prepare person served files as needed for team audits i.e. DDS, Peer audit reviews, etc..
13. Transcription of phone messages when necessary
14. Preparation of referral packets for team as necessary
15. Filing for 3 service coordinator on a monthly basis (SC’s to batch)
16. Relieve and/or rotate on switchboard and perform reception duties as needed
17. Schedule appointments and meetings for team department
18. Organize and maintain archive filing as necessary for team
19. Update information, lists, reports, contracts as needed for team
20. Request of medical records - 2 day turnaround time from date received
21. Maintain copier and fax machines with proper supplies, paper, ink etc.
22. Prepare closure, transfer, inactive, multi-volume & decease files accordingly
23. Travel to other offices as necessary
24. Assist as back up to point person in maintaining office supplies, agency forms and information as needed
25. Assist as backup to point person with facility issues such as building repair or service calls to vendors
26. Take minutes at team meetings as necessary & distribute to teams
27. May assist with planning and implementing special functions and training sessions for team needs
28. Additional or different functions may be assigned as needed

Skill Requirements:
1. Able to prioritize work and meet deadlines
2. Knowledge of medical/psychological terminology (preferred)
3. Communication skills
4. Appointment scheduling experience
5. Maintain confidentiality
6. Problem-solving skills
7. Interpersonal skills
8. Strong time management skills
9. Organizational skills
10. Prompt follow-up
11. Able to work with minimal supervision
12. Customer service oriented
13. Attention to detail
14. Tact, initiative, discretion, good judgment
15. Able to read, speak and write English and Spanish fluently preferred

Minimum Qualifications:
1. Proficient computer skills – Excel & Word (Power Point desired)
2. Ability to type minimum of 45 WPM
3. Knowledge of correct grammar and punctuation (test will be administered)
4. Knowledge of office methods, procedures, practices, equipment
5. High school graduate
6. 2 years relevant experience
7. Excellent telephone skills
8. Transcription skills desired
9. May be required to know or learn technical terminology and spreadsheet programs
10. Bilingual ability (Spanish/English) Required

Physical Requirements:
Position requires the ability to work independently. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. This is primarily a sedentary office classification. The position also requires grasping, repetitive hand movement, finger dexterity and fine coordination in preparing statistical reports and data using a computer keyboard and calculator. Additionally, the position requires near, far, and color vision in reading correspondence, statistical data, and using the computer. Hearing and speech are required to communicate in person, before groups and over the telephone.Employees must possess the ability to lift, carry, push and pull materials and objects necessary to perform job functions. The employee must frequently lift and/or move up to 10 lbs. and infrequently up to 20 lbs. The position requires standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. Work is performed in an office setting with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may encounter upset individuals over the phone and/or in person. Each of these physical tasks is an essential function of the position.

Job Type: Full-time

Pay: $22.78 - $25.12 per hour

Benefits:

Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Language:

Spanish (Required)

Work Location: In person

Quick Apply

Refine Your Search

office services coordinator jobs in ventura ca

Secretary III Bilingual Req'd #2146

Office Services Coordinator

MClub Coordinator

Administrative Coordinator College of Arts and Sciences Dean

Summer Office Coordinator

Concierge

Client Experience Coordinator

Account Manager / Office Coordinator

Office Coordinator

Engineering Coordinator (Part Time) - Hilton Santa Barbara Beachfront Resort

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