Top 101 Scheduling coordinator Jobs in Vermont

Research Programs Coordinator
EPILEPSY FOUNDATION —Vermont
- $55,000 - $65,000 a year
- Full-time
- Remote
- Mid-level
- Administrative experience
- Bachelor's degree
Quick Apply
3d
Recruiting Coordinator
Angi —Burlington, VT
- $50,000 - $75,000 a year
- Full-time
- Remote
- Background check
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant (hybrid-Burlington, VT)
Aon Corporation —Burlington, VT
- $26 - $30 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- Business development
- Commuter assistance
- Health savings account
5d
Staff Assistant
State of Vermont - Department of Human Services Agency —Waterbury, VT
- $31.54 - $49.45 an hour
- Multiple hires
- Mid-level
- Office
- Bachelor's degree
- Wellness program
- Paid holidays
Nursing Staff Scheduler/ Staffing Coordinator
Premier Rehab & Healthcare at Burlington —Burlington, VT
- Full-time
- Skilled nursing facility
- Computer literacy
- English
- Paid holidays
- Disability insurance
Quick Apply
Assistant Health Service Director
CHESTNUT PLACE SENIOR LIVING —Berlin, VT
- $40 - $42 an hour
- Full-time
- Vital signs
- RN License
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
Full Time Nurse/Community Care Coordinator Evenings
CHESTNUT PLACE SENIOR LIVING —Berlin, VT
- $40 - $42 an hour
- Full-time
- Vital signs
- RN License
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
Permanency Coordinator
Mount Prospect Academy —Barre, VT
- $40,000 - $45,000 a year
- Full-time
- Mid-level
- Driver's License
- Smartphone
- Health savings account
- AD&D insurance
Quick Apply
3d
Permanency Coordinator
Mount Prospect Academy —Brattleboro, VT
- $40,000 - $45,000 a year
- Full-time
- Mid-level
- Driver's License
- Smartphone
- Health savings account
- AD&D insurance
Quick Apply
3d
Permanency Clinician
Mount Prospect Academy —Newport, VT
- $54,000 - $60,000 a year
- Full-time
- LMFT
- Master of Social Work
- Licensed Clinical Social Worker
- Health savings account
- AD&D insurance
Quick Apply
3d
Store Manager
Maplefields & R.L. Vallee —Manchester, VT
- $55,000 - $58,000 a year
- Full-time
- Merchandising
- Mid-level
- Quick service & fast food restaurant
- Paid holidays
- Health insurance
Quick Apply
Convenience Store Manager
Maplefields & R.L. Vallee —Plainfield, VT
- $58,000 - $62,000 a year
- Full-time
- Merchandising
- Mid-level
- Accounting
- Paid holidays
- Health insurance
Quick Apply
3d
LPN/Caregiver/Medical Care and PCA Team Coordinator, with private live-in option
Personal caregiver —Brattleboro, VT
- $30 - $45 an hour
- Full-time
- Background check
- Experience working with individuals with disabilities
- Mid-level
- Health insurance
- Paid orientation
Quick Apply
8d
DS Program Administrative Coordinator
Rutland Mental Health Service, Inc. —Rutland, VT
- $23.39 - $25.28 an hour
- Full-time
- HIPAA
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
Resident and Customer Services Coordinator
Cornerstone Housing Partners —Rutland, VT
- $22 - $24 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Administrative Services Coordinator III
State of Vermont - Department of Disabilities Aging & Independent Living —Waterbury, VT
- $28.05 - $43.80 an hour
- Multiple hires
- Mid-level
- Office
- High school diploma or GED
- Wellness program
- Paid holidays
4d
HSEQ Coordinator
Magris Talc —Ludlow, VT
- $62,739 - $78,424 a year
- Full-time
- Ability to lift 50 pounds
- Analysis skills
- Bachelor's degree
Medical Records Coordinator
Elderwood —Burlington, VT
- $19.81 - $24.64 an hour
- Full-time
- Skilled nursing facility
- HIPAA
- English
- Paid holidays
- Health insurance
Nursing Staff Coordinator / Scheduler
Berlin Health & Rehabilitation Center —Barre, VT
- $40,000 - $50,000 a year
- Full-time
- English
- High school diploma or GED
- Rehabilitation center
- Paid holidays
- Disability insurance
Quick Apply
Dispatcher
Lloyd Home Service —Montpelier, VT
- $20 - $28 an hour
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Paid training
- Paid holidays

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Research Programs Coordinator

EPILEPSY FOUNDATION -
Vermont

Quick Apply

Job Details

Full-time
$55,000 - $65,000 a year
3 days ago

Qualifications

Project team coordination
Meeting minutes
Correspondence management
Office activity coordination
Contractor management
Project documentation
Operations coordination
Filing
Mid-level
Incident Escalation
Event vendor coordination
Customer inquiry handling
Administrative experience
Newsletter content drafting
Meeting scheduling
Research project coordination
Social media platforms
Salesforce Cloud
Bachelor's degree
Internal employee customer service
Content development
Issue tracking
Vendor communication
Collaborative technology platforms
Organizational skills
Presentation preparation
CRM system proficiency
Productivity software
Data collection
Non-profit experience

Full Job Description

Summary

The Program Coordinator provides administrative, logistical, communications, and programmatic support across Research Department initiatives. This role helps maintain project trackers, coordinate meetings and events, prepare materials, support stakeholder communications, monitor shared program mailboxes, and ensure timely follow-up across multiple workstreams. The Program Coordinator reports to the Director of Research Operations and supports efficient execution of department priorities.

Essential Duties and Responsibilities

Administrative and Project Coordination

Coordinates day-to-day logistics for Research Department programs, meetings, events, and initiatives under the direction of the Director of Research Operations.
Supports scheduling, calendarholds, agenda preparation, meeting preparation, note-taking, action item tracking, and follow-up.
Maintains organized project trackers, timelines, contact lists, shared files, templates, meeting notes, and documentation.
Enters relevant data to Salesforce
Helps track program milestones, deliverables, deadlines, open items, and next steps across multiple workstreams.
Flags missing information, delays, stakeholder concerns, logistical issues, or competing deadlines to the Directorin a timely manner.
Supports internal coordination across departments, including Development, Marketing/Communications, Mission, Advocacy, Finance, Operations, and other teams.

Meeting, Event, and Program Support

Supports Research Department events and programs, including the Pipeline Conference, Shark Tank, Research Roundtable for Epilepsy (RRE), diagnostic and tracking Research Roundtable for Epilepsy (dtRRE), Research Ambassador Program, PAB-related meetings, fellowships, awards, and other initiatives.
Coordinates invitations, registration, attendee communications, speaker logistics, travel details, vendor follow-up, meeting materials, and event supplies.
Prepares and organizes meeting materials, slide decks, briefing documents, participant lists, run-of-show documents, agendas, name badges, shipping lists, and other event materials.
Supports event logistics and serves as a responsive operational point of contact for routine participant, speaker, volunteer, reviewer, judge, and internal staff needs.
Supports post-event follow-up, including thank-you notes, survey distribution, data collection, summary notes, action item tracking, and documentation of next steps.
Assists with operational support for scholarships, stipends, reimbursements, travel coordination, and related participant or award processes as assigned.

Shared Mailbox and Stakeholder Support

Monitors shared Research Department and program mailboxes, drafts routine responses, routes inquiries, tracks open items, and escalates complex or sensitive issues to the Director.
Serves as a professional first-line point of contact for routine inquiries from researchers, clinicians, industry partners, volunteers, people with epilepsy, caregivers, internal stakeholders, and other external partners.
Maintains inquiry logs, response templates, distribution lists, and contact records to support continuity and timely follow-up.
Coordinates scheduling and communications with committees, advisors, speakers, reviewers, ambassadors, contractors, and vendors as assigned.

Communications and Reporting Support

Drafts and edits routine communications, including email updates, meeting recaps, invitations, newsletters, briefing notes, and program summaries.
Assists with compiling content for donor updates, board and committee materials, website updates, social media, internal reports, and program documentation.
Supports dissemination of Research Department updates, educational materials, program opportunities, and meeting outputs in coordination with the Director and relevant internal teams.
Prepares first drafts of summaries, recaps, templates, and other materials for review by the Director or CRIO.

Contractor, Vendor, and Administrative Support

Supports contractors, consultants, and vendors with scheduling, materials, documentation, logistics, meeting access, shared files, and follow-up as assigned.
Helps collect and organize documentation for invoices, contracts, reimbursements, stipends, travel forms, and related payment processes.
Tracks status of assigned administrative items and provides reminders or updates to help ensure timely completion.

Additional Duties and Responsibilities

Performs other duties as assigned in support of Research Department priorities and organizational needs.

Education Requirements

Bachelor's degree in a related field preferred or equivalent combination of education, training, and experience.

Experience Requirements

Minimum of two years of responsible experience in program administration, project coordination, event coordination, nonprofit programs, health-related programs, or a related area preferred.
Previous experience in a nonprofit, health-related, patient advocacy, research, academic, or mission-driven setting preferred.
Any acceptable combination of education, training, and experience that provides the required knowledge, abilities, and skills may be substituted for the requirements listed above.

Knowledge, Skills, and Abilities

Strong organizational skills and attention to detail, with ability to manage multiple tasks, deadlines, and follow-up items.
Effective written communication skills and ability to draft clear, professional routine communications, recaps, notes, and summaries.
Ability to maintain trackers, timelines, contact lists, shared files, templates, and documentation in a consistent and organized manner.
Professionalism and responsiveness when communicating with internal and external stakeholders.
Ability to identify when an issue requires escalation to the Director of Research Operations.
Comfort supporting meetings, events, registration, travel details, materials, and post-event follow-up.
Proficiency with Microsoft Office, shared drives, virtual meeting platforms, and collaborative work systems.
Commitment to the mission of the Epilepsy Foundation and respectful engagement with people with epilepsy, caregivers, clinicians, researchers, volunteers, and partners.

Supervisory Responsibilities

This position has no supervisory responsibilities and no direct reports.

Travel, Work Environment, and Physical Demands

This is a full-time position, working 35 hours per week, Monday-Friday, 9 AM - 5 PM Eastern, with flexibility required during major meetings, events, or deadline periods.
Travel may be required for Research Department events, convenings, and meetings.
While performing the duties of this job, the employee is regularly required to talk and hear and will require staring at a computer screen and/or documents for extended periods of time. Some standing, walking, filing, lifting, packing, shipping, or moving event materials, boxes, packages, or office equipment may be required.

Quick Apply

Refine Your Search

scheduling coordinator jobs in vermont

Research Programs Coordinator

Recruiting Coordinator

Administrative Assistant (hybrid-Burlington, VT)

Staff Assistant

Nursing Staff Scheduler/ Staffing Coordinator

Assistant Health Service Director

Full Time Nurse/Community Care Coordinator Evenings

Permanency Coordinator

Permanency Coordinator

Permanency Clinician

Store Manager

Convenience Store Manager

LPN/Caregiver/Medical Care and PCA Team Coordinator, with private live-in option

DS Program Administrative Coordinator

Resident and Customer Services Coordinator

Administrative Services Coordinator III

HSEQ Coordinator

Medical Records Coordinator

Nursing Staff Coordinator / Scheduler

Dispatcher

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