Top 3 Contract specialist Jobs in Vero Beach Fl

Construction Administrator - Vero Beach, Florida
Barth Construction Company —Vero Beach, FL
- From $22.50 an hour
- Full-time
- Mid-level
- Office
- Contracts
- Health insurance
- 401(k)
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Personal Lines Account Manager
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Project Manager, Construction
BDL OF FLORIDA INC —Vero Beach, FL
Valid driver’s license and ability to travel to job sites. This role partners closely with field teams, subcontractors, vendors, and internal leadership to…
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Construction Administrator - Vero Beach, Florida

Barth Construction Company
Vero Beach, FL

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Job Details

Full-time
From $22.50 an hour
2 days ago

Benefits

Health insurance
401(k)
Paid time off
Retirement plan

Qualifications

Office supply management
Construction procurement
Accounting systems
Communication with suppliers
Correspondence management
Confidential information handling
Office activity coordination
Construction regulatory compliance
Coordinating with subcontractors on construction projects
Construction contract administration
Operations coordination
Direct client contact
Mail distribution
Mid-level
Project communication management
Schedule management
Construction industry experience
Mail management
Construction document control
Procurement contract management
Office supply ordering
Invoice data entry
Contracts
Construction administrative experience
Construction stakeholder communication
Mail processing
Productivity software
Public permit project coordination
Project contract management
Local building codes

Full Job Description

Job Overview
We are seeking a skilled and experienced Construction Administrator to oversee office administration, permitting, and contractual operations. The ideal candidate will bridge the gap between field teams, subcontractors, and clients by managing project documentation, processing billing, and ensuring compliance with building regulations to keep the project on schedule and within budget.

This role requires effective communication with various stakeholders, including subcontractors, clients, team members, and building officials.

Responsibilities

Assist the construction team by performing general administrative duties
Communicate directly with clients, designers, subcontractors, inspectors and suppliers
Coordinate office communications (phones, emails, mail, deliveries, calendars)
Apply for building permits, track permits, and schedule inspections with county officials (familiar with IRC MGO inspection system)
Manage office equipment and order office supplies
Document Control: *Process and distribute bid invitations, plans, and contract documents to subcontractors. *Manage, track, and request current subcontractor insurance certificates. *Manage and maintain filing systems
Assist the accounting department with research, processing/entering invoices, check release, and lien release procurement
Project Closeout: Assemble final project packages, including equipment warranties, and maintenance agreements for each completed project

Qualifications

Proficiency in Microsoft Office Suite
Gemini Accounting Software experience a plus
Exceptional multitasking, problem-solving, and written/verbal communication skills
Maintain discretion and confidentiality
2 to 4 years of hands-on experience in construction administration, contract management, or project coordination in the construction/engineering industry
Drug testing is required

Pay: From $22.50 per hour

Benefits:

401(k)
Health insurance
Paid time off
Retirement plan

Work Location: In person

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contract specialist jobs in vero beach fl

Construction Administrator - Vero Beach, Florida

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