Top 88 Resources coordinator Jobs in Vero Beach Fl

Executive Administrator
Thrive IRC —Vero Beach, FL
- $53,000 - $64,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
7d
Charge Nurse PCU
HCA Florida Lawnwood Hospital —Fort Pierce, FL
- Full-time
- Adults
- Mid-level
- Children
- Employee stock purchase plan
- Disability insurance
Quick Apply
Business Office Coordinator
The Promenade —Sebastian, FL
- Weekends as needed
- Microsoft Excel
- Sales
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
Hospice RN weekends full time
Visiting Nurses Association & Hospice —Indian River County, FL
- $35 - $41 an hour
- Weekends as needed
- Background check
- RN License
- Mid-level
- Continuing education credits
- Paid holidays
Quick Apply
2d
Charge Nurse Med surg RN
HCA Florida Lawnwood Hospital —Fort Pierce, FL
- Full-time
- Adults
- Mid-level
- Children
- Employee stock purchase plan
- Disability insurance
Quick Apply
2d
Charge Nurse PCU
HCA Florida Lawnwood Hospital —Fort Pierce, FL
- Full-time
- Adults
- Mid-level
- Children
- Employee stock purchase plan
- Disability insurance
Quick Apply
2d
Mother Baby Charge Nurse RN
HCA Florida St. Lucie Hospital —Port Saint Lucie, FL
- Full-time
- Mid-level
- 2 years
- Cardiology
- Employee stock purchase plan
- Disability insurance
Quick Apply
Primary Care Physician
Purple Cow Recruiting —Florida
- $250,000 - $300,000 a year
- Full-time
- Medicine
- Primary Care
- Outpatient experience
- Dental insurance
- 401(k)
Quick Apply
Charge Nurse Med surg
HCA Florida Lawnwood Hospital —Fort Pierce, FL
- Full-time
- Adults
- Mid-level
- Children
- Employee stock purchase plan
- Disability insurance
Quick Apply
Transportation Coordinator
Walmart —Fort Pierce, FL
- $21.20 - $24.70 an hour
- Full-time
- High school
- Entry level
- Paid jury duty
- Disability insurance
Patient Care Coordinator
Optum —Port Saint Lucie, FL
- $17.98 - $32.12 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Pass drug screening
Patient Care Coordinator
Whole Family Health Center Inc —Fort Pierce, FL
- Full-time
- Spanish
- 5 years
- Word processing
Quick Apply
8d
Admissions Coordinator
Treasure Coast Hospice —Fort Pierce, FL
- $21 - $23 an hour
- Full-time
- Writing skills
- Mid-level
- 3 years
Quick Apply
Customer Experience Coordinator — Order Processing & ERP
AMD Supply LLC —Port Saint Lucie, FL
- $20 - $24 an hour
- Monday to Friday
- Mid-level
- Office
- Forklift
- Health insurance
- Dental insurance
Quick Apply
6d
Special Unit Surgery Coordinator - Electrophysiology
Cleveland Clinic —Vero Beach, FL
- Full-time
- Microsoft Excel
- Surgery
- Hospital
7d
Senior Accounts Payable Coordinator
Sunset Grill —Port Saint Lucie, FL
- $22.35 - $30.43 an hour
- Part-time
- Hybrid work
- Oracle
- Mid-level
- Analysis skills
Quick Apply
4d
Information and Database Specialist
Redlands Christian Migrant Association —Vero Beach, FL
- $14.00 - $18.20 an hour
- Part-time
- Background check
- Customer service
- Word processing
Quick Apply
8d
Academy Coordinator, Criminal Justice Institute- Part-Time
Indian River State College —Fort Pierce, FL
- $23.23 an hour
- Part-time
- 5 years
- Mid-level
- Windows
3d
Animal Behavior Coordinator
Humane Society of Vero Beach and Indian River County —Vero Beach, FL
- From $24 an hour
- Full-time
- Microsoft Excel
- Management
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
3d
Medical Operations Executive Coordinator
New Horizons of the Treasure Coast Inc. —Fort Pierce, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
8d

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Executive Administrator

Thrive IRC -
Vero Beach, FL

Quick Apply

Job Details

Full-time
$53,000 - $64,000 a year
7 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Filing
Executive administrative support
Bachelor's degree
Calendar management
Microsoft Teams
Managing projects
Business Administration
Office management
Managing executive calendars
Business

Full Job Description

Position Summary

The Executive Administrator & Project Coordinator provides high-level administrative, planning, scheduling, and project coordination support to executive leadership and the organization. This role keeps priorities, meetings, deliverables, and operational details moving forward across a growing nonprofit behavioral health organization.

The position is designed for a highly organized professional who can anticipate needs, exercise sound judgment, protect confidential information, and independently manage multiple workstreams. This is not the organization's primary human resources or payroll role; instead, it serves as the central point of executive coordination, organizational follow-through, and administrative project support.

Essential Duties and Responsibilities:

Executive and Administrative Support

· Provide high-level administrative support to the CEO, and other senior leaders as assigned.

· Manage complex calendars, appointments, internal deadlines, and scheduling priorities.

· Draft and prepare correspondence, reports, presentations, forms, briefing materials, and internal communications.

· Organize executive files, reference materials, action logs, and administrative systems.

· Use discretion in handling sensitive personnel, client, financial, legal, operational, and board-related information.

Meetings, Board Support, and Follow-Through

· Coordinate leadership, staff, board, committee, project, funder, and community meetings.

· Prepare agendas, meeting packets, presentation materials, minutes or notes, and action-item summaries.

· Track commitments, deadlines, and follow-up items and proactively prompt responsible parties.

· Coordinate meeting logistics, including space, technology, materials, refreshments, and virtual access.

· Support board calendar planning, meeting preparation, document collection, and governance-related administrative needs.

Project Coordination

· Coordinate special projects and operational initiatives assigned by executive leadership.

· Create and maintain project plans, timelines, milestone trackers, responsibility matrices, and status updates.

· Follow up with internal and external stakeholders to support timely completion of deliverables.

· Organize project records, contracts, reports, grant materials, compliance documentation, and implementation files.

· Identify delays, unresolved decisions, or competing priorities and elevate them to leadership promptly.

Organizational and Operational Administration

· Serve as a coordination point among leadership, departments, vendors, board members, and community partners.

· Coordinate office-wide administrative processes, organizational calendars, events, trainings, and special functions.

· Support vendor communications, service scheduling, purchasing coordination, and operational readiness as assigned.

· Assist with organizational registrations, insurance documentation, leases, licenses, contracts, and renewals by tracking deadlines and gathering required materials.

· Recommend practical improvements to administrative workflows, document control, meeting practices, and task tracking.

Communication and Organizational Readiness

· Help maintain consistent internal communication and ensure key information reaches the appropriate individuals.

· Maintain a professional and welcoming presence with staff, clients, board members, vendors, and community partners.

· Support onboarding logistics, leadership orientation materials, training coordination, and staff events in partnership with HR and department leaders.

· Provide backup administrative support during periods of high workload, vacancies, deadlines, or special projects.

Required Qualifications

· Bachelor's degree or 5-7 years experiance in business administration, nonprofit management, communications, project management, or a related field.

· At least five years of progressively responsible administrative, executive support, office management, project coordination, or comparable professional experience.

· Demonstrated experience managing executive calendars, meetings, deadlines, projects, and confidential information.

· Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.

· Excellent written communication, organization, judgment, prioritization, and follow-through.

Preferred Qualifications

· Experience in a nonprofit, healthcare, behavioral health, legal, medical, government, or professional-services environment.

· Experience supporting a CEO, board of directors, or senior leadership team.

· Experience with project-management tools, board materials, contracts, grants, compliance calendars, or operational implementation.

· Project management or administrative professional certification is a plus.

Core Competencies

· Executive presence and professionalism

· Independent judgment and discretion

· Anticipation and proactive follow-through

· Project organization and deadline management

· Clear written and verbal communication

· Problem solving and adaptability

· Relationship coordination across departments

· Calm execution in a fast-moving environment

Physical and Scheduling Requirements

· Ability to sit, stand, walk, bend, and use standard office equipment for extended periods.

· Ability to occasionally lift or move office materials weighing up to 25 pounds, with assistance available when needed.

· Standard business hours apply, with occasional flexibility for board meetings, events, deadlines, or special projects.

Equal Employment Opportunity

Thrive IRC is an Equal Opportunity Employer and does not discriminate on the basis of any status protected by federal, state, or local law.

Pay: $53,000.00 - $64,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

resources coordinator jobs in vero beach fl

Executive Administrator

Charge Nurse PCU

Business Office Coordinator

Hospice RN weekends full time

Charge Nurse Med surg RN

Charge Nurse PCU

Mother Baby Charge Nurse RN

Primary Care Physician

Charge Nurse Med surg

Transportation Coordinator

Patient Care Coordinator

Patient Care Coordinator

Admissions Coordinator

Customer Experience Coordinator — Order Processing & ERP

Special Unit Surgery Coordinator - Electrophysiology

Senior Accounts Payable Coordinator

Information and Database Specialist

Academy Coordinator, Criminal Justice Institute- Part-Time

Animal Behavior Coordinator

Medical Operations Executive Coordinator

I want to receive the latest job alert for resources coordinator in vero beach fl

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