Top 2 Assistant secretary Jobs in Victoria, Tx

Administrative Assistant II - VN Program & PTA Program
Victoria College —Victoria, TX
- $15.66 - $17.38 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Physical & Rehabilitation Medicine
- Travel reimbursement
- Paid training

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Administrative Assistant II - VN Program & PTA Program
Victoria College —Victoria, TX
This position is responsible for providing secretarial, receptionist, and administrative assistance to the Vocational Nursing and Physical Therapist Assistant…
$15.66 - $17.38 an hour

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Administrative Assistant II - VN Program & PTA Program

Victoria College -
Victoria, TX

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Job Details

Full-time
$15.66 - $17.38 an hour

Benefits

Travel reimbursement
Paid training
AD&D insurance
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Vision insurance
403(b)
Life insurance

Qualifications

Microsoft Word
Confidential information handling
Microsoft Excel
Data summary reports
High school diploma or GED
Data management

Full Job Description

Position Summary

The Allied Health Department is recruiting for one full time Administrative Assistant II. This position is responsible for providing secretarial, receptionist, and administrative assistance to the Vocational Nursing and Physical Therapist Assistant Programs; performs a broad range of office and secretarial duties, within general guidelines, and with limited supervision and direction. The position requires knowledge of almost all aspects of the personnel and student functions and performs complex assignments for a department, program and/or division.

This position is benefits eligible.

About Our Institution

Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 7,100 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions:

Academic Support & Student Success
Allied Health
Career & Technical Education
Arts, Humanities, & Social Sciences
Science, Mathematics, Engineering, & Physical Education

Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community.

Living in the Area
Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails. The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike.

Duties & Responsibilities

Provide prospective students with information regarding vocational nursing and physical therapist assistant programs’ application process, other Victoria College courses, student services, and local community resources and/or refer inquiries to appropriate personnel.
Correspond with applicants who had acceptable scores on the nursing entrance test and counsel applicants who did not obtain acceptable scores on the nursing entrance test. Inform them of available resources and encourage them to retake the test if needed.
Assist students and applicants with admission process (Hepatitis B series, immunization records, CBC, and transcripts)
Accept VN applications for each program year/start.
Accept PTA applications for each program year/start.
Submit VN applicants’ information to the Board of Nursing for criminal background check.
Organize and maintain incoming students’ files by obtaining records such as medical examination forms, intention response forms, CPR certifications.
Assist in compiling information packets for New Student Orientation Day program year/start.
Assist students with referrals to Student Service for information regarding WIOA, Child Care Assistance, loans and internal and external scholarships.
Assist with student management such as computer testing and proctoring of exams. Compile data results of standardized tests. Troubleshoot and assist with student activities in computer lab.
Register current students via Banner each semester.
Organize and participate in Information Night for prospective students, contacting college departments and external agencies who will be participating in the event.
Maintain prospective and current student files by monitoring requirements (on the web-based data collection system) for clinical compliance.
Maintain VN graduate records as required by the Board of Nursing (Rule 214)
Maintain PTA graduate records as required by Commission on Accreditation in Physical Therapy Education (CAPTE).
Maintain Data Sheet for each cohort of students. Include all data required by the Board of Nursing and VN program.
Maintain Data Sheet for each cohort of students. Include all data required by CAPTE and the PTA program.
Maintain confidentiality of all student information.
File all documentation concerning all students and applicants.
Prepare correspondence, reports, exams, forms, flyers, presentations, etc. for Program Coordinator/Director and faculty.
Submit correspondence, reports, exams, forms, syllabi, etc. for Program Coordinator and faculty to Media Services for copying or copy material as directed by faculty.
Assist Program Chair/Director and Coordinators with planning and implementing Advisory Council meetings and serve as secretary to the Council.
Schedule classroom/lab reservations as requested by faculty.
Assist in preparation of faculty/student community activities, such as field trips and health fairs.
Assist with planning of Pinning and other events and participate as needed.
Order and maintain supplies. In cooperation with Program Chairs/ Directors and Coordinators, initiate purchase orders and check requests as needed. Initiate maintenance requests.
Backup secretary for ADN Program and AH Dean
Process mail for Allied Health HSC.
Maintain VC website updated with VN and PTA Program information
Perform other duties as assigned.

Qualifications

High school diploma required;
Associate's degree or five years of experience in lieu of the degree;
Three years’ experience in an administrative assistant position required;
Strong office management, organizational, interpersonal, human relations and communications skills required, including ability to work effectively with diverse groups in a fast-paced environment;
Ability to handle multiple tasks simultaneously;
Ability to initiate and maintain accurate and detailed data and reports;
Proficiency in the use of Microsoft Office applications;
Willingness to travel occasionally and to work flexible hours as needed;
Fast learner; proficient in MS Word and Excel, type 65 wpm;
Ability to maintain confidentiality essential.

Preferred Qualifications

Experience with comprehensive computer information systems such as BANNER, Datatel, PeopleSoft, etc.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand and walk. The employee must frequently lift and/or move up to 15 pounds while loading office supplies and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate.

The following benefits apply to all full-time positions scheduled to work 30 hours or more each week. These full-time positions are also eligible to participate in our TRS retirement plan.

Victoria College offers an excellent benefit package for eligible employees that includes group insurance as well as a generous amount of paid time off:

Group Insurance
Health insurance

Full-time employees: 100% VC paid; employee pays 50% for dependents
Coverage for the new employee/dependents is effective on the 1st of the month following a 60-day waiting period

Optional benefits – available at group rates

Coverage for the new employee/dependents is effective on the 1st of the month following hire date
- Flexible Spending Accounts – health and dependent care
- Dental
- Vision
- Term Life
- Short and long-term disability
- Accidental death & dismemberment
- As an added benefit, Victoria College issues a credit of up to $30 each month to full-time employees to help offset the cost of premiums

Supplemental benefits – offered through Globe Life

Retirement
Participation in the Teacher Retirement System is mandatory (ORP option for eligible employees)

Currently, the employee contribution is 8.25%. The state and Victoria College, together, contribute 8.25%
Social security is deducted each pay period
Payroll deduction for 403-b and 457 deferred compensation plans are available

Other Benefits

Workers compensation insurance
Direct payroll deposit
Tuition waiver for benefits eligible employees and their dependents through age 25
Use of the Sports Center which includes treadmills, rowing machines, exercise classes, etc.
Technology training

Paid Time Off

Vacation for eligible employees (does not apply to faculty positions). Effective 90 days after start date
- Full-time employees: 80 hours up to 10 years of service then 120 hours for 10+ years of service
Sick leave
- Full-time employees: accrues at 8 hours each month
Developmental and professional leave
One week at Thanksgiving
Two weeks for Winter Break
One week for Spring Break
Regular holidays
- Labor Day
- Martin Luther King, Jr. Day
- Good Friday
- Memorial Day
- Juneteenth
- Independence Day
Non-faculty employees get Fridays off during the summer

Note: Applicants who travel over 200 miles round trip will be reimbursed up to $500 for travel expenses according to the travel reimbursement procedure. However, applicants who decline employment offers will not be reimbursed. Travel reimbursements are not processed until after all interviews have concluded and an offer of employment has been extended to and accepted by the candidate selected for hire.

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assistant secretary jobs in victoria, tx

Administrative Assistant II - VN Program & PTA Program

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