Purchasing/Clerical
Overview/Objectives: To perform all duties related to purchasing including quotations, requisitions, vendor selection and approval and placement of purchase orders. To manage sources for price, delivery and quality. To assure qualified vendors in all areas, including service and products. To require justification for purchases. Verifies receipt of items; authorizes payment.
Duties/Tasks:
- Verifies Stock
- Schedules deliveries
- Prepares Purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
- Track vendor performance..
- Research new vendors
- Negotiate price
- Track and report on purchase order status
- Send surveys as required
- Maintain an up-to-date approved vendor list
- Obtain quotations
- Purchase all supplies and consumable items
- Expedite orders
- Determine and utilize reorder points
- Authorizes payment for purchases by forwarding receiving documentation.
- Keeps information accessible by sorting and filing documents.
- Provides purchasing planning and control information by collecting, analyzing and summarizing data and trends.
- Reporting as required
- Any other tasks as required
- Sort and file documents/paperwork including but not limited to:
- Accounts payable/receivable paperwork
- Correspondence files
- Purchasing files
- Purchase Orders/contracts
- Shipping files
- Inspection files
- Employee files
- Insurance/Workers Comp files
- Prints and/or document
- Generate new files as needed
- Monitor office supplies
- Collect and distribute mail
- Answer phones, take or transfer calls
- Monitor and maintain fax and copy machines
- Scanning
Standards of Performance:
Work area is kept clean and neat
Documentation is complete and properly filed
Orders are placed in a timely manner
Vendors are approved and/or submitted for approval
Vendors are tracked for delivery, price and quality
Status reports are submitted on schedule
Supplies and consumables are on hand as needed
Orders are expedited when necessary
Reorder points are established and used
Obeys all safety rules and company policies
Reports in a timely and complete fashion
Able to work alone or with a team.
Requirements:
Education required: High school diploma or GED.
Must be able to read, write and understand English. Computer knowledge of basic office programs such as Outlook, Word and Excel. Strong people skills – must be able to deal with the public. Strong negotiation skills. Good organization and attention to detail. Must have excellent phone etiquette and grammar.
Required experience: 3 – 5 years purchasing in a manufacturing environment.
Able to sit or stand for prolonged periods of time. Able to kneel or bend on occasion for filing. Ability to lift up to 30 pounds.
Resume must include prior 5 years of work history to be considered. Applicants must have a complete resume listing last 5 years of detailed work history and references to be considered.
Job Type: Full-time
Pay: $12.00 - $15.00 per hour
Benefits:
- Dental insurance
- Life insurance
- Paid time off
- Vision insurance
People with a criminal record are encouraged to apply
Education:
- High school or equivalent (Required)
Experience:
- purchasing for a manufacturing company: 3 years (Required)
- Office: 5 years (Required)
License/Certification:
- State or Federal Issued ID (Required)
Shift availability:
Ability to Commute:
- Vidalia, GA 30474 (Required)
Work Location: In person
