Top 14 Events and special projects assistant Jobs in Vienna, Va

Special Events Assistant, IS-1001-07
Smithsonian Institution —Washington, DC
- $57,736 - $65,435 a year
- Full-time
- Background check
- Computer literacy
- Writing skills
- Commuter assistance
- AD&D insurance
Sales and Event Planning Administrative Assistant
Ronald Reagan Building and International Trade Center —Washington, DC
- $22 an hour
- Weekends as needed
- Mid-level
- Office
- Administrative experience
6d
Banquet Coordinator - Conferencing Office
Center for Strategic and International Studies, Inc. —Washington, DC
- $25.48 - $27.00 an hour
- Full-time
- Office
- High school diploma or GED
- Communication skills
Quick Apply
Senior Meetings Assistant - Transportation Research Board
The National Academies —Washington, DC
- $30.11 - $37.63 an hour
- Overtime
- Microsoft Excel
- 6 years
- Microsoft Outlook
- Paid holidays
- Disability insurance
6d
Receptionist / HR Coordinator - Main Event Caterers
Main Event Caterers —Arlington, VA
- $23 - $28 an hour
- Full-time
- Spanish
- Google Workspace
- Office
- Health insurance
- Dental insurance
Quick Apply
4d
Business Development Assistant
Opensity Solutions —Washington, DC
- $22 - $27 an hour
- Full-time
- Hybrid work
- Marketing
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
Events and Special Projects Assistant
U.S. Global Leadership Coalition —Washington, DC
- $42,000 - $45,000 a year
- Email
- Bachelor's degree
- Organizational skills
- Experience equivalent to degree accepted
- Paid holidays
- Disability insurance
Assistant Director of Convention Services
Omni Hotels & Resorts —Washington, DC
- $95,000 - $105,000 a year
- Weekends as needed
- Ability to walk for extended periods
- 5 years
- Computer literacy
Quick Apply
Sales and Event Planning Administrative Assistant
Trade Center Management Associates —Washington, DC
- $22 an hour
- Weekends as needed
- Mid-level
- Office
- Administrative experience
Quick Apply
6d
Assistant Location Manager (DC Location)
ARTECHOUSE —Washington, DC
- $55,000 - $65,000 a year
- Weekends as needed
- Bar
- Sales
- Ability to walk for extended periods
- Health insurance
- Dental insurance
Quick Apply
Event Operations Assistant (Student)
American University —Washington, DC
- $20 an hour
- Part-time
- University
- Bachelor's degree
- US work authorization
9d
Administrative Coordinator - Events
First Baptist Church of Glenarden —Landover, MD
- $45,000 - $55,000 a year
- Full-time
- Hospitality
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- AD&D insurance
Quick Apply
12d
Marketing Events Lead Assistant Director
Crowe —Washington, DC
- $88,300 - $185,100 a year
- Extended hours
- Remote
- Microsoft Word
- Microsoft Excel
- Marketing
Quick Apply
3d

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Marketing Events Lead Assistant Director
Crowe —Columbus, OH
Bachelor's or associate degree in business, hospitality, marketing, communications, event management, or a related field preferred; equivalent relevant…
$88,300 - $185,100 a year
Quick Apply
3d

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Special Events Assistant, IS-1001-07

Smithsonian Institution -
Washington, DC

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Job Details

Full-time
$57,736 - $65,435 a year

Benefits

Commuter assistance
AD&D insurance
Health insurance
Dental insurance
Flexible spending account
Vision insurance
403(b)
Life insurance

Qualifications

Computer operation
Office activity coordination
Writing skills
Operations coordination planning
Data analysis skills
Event scheduling
Special events experience
Desktop applications
Data entry
Productivity software
Grammar Experience
File organization
Office record organization

Full Job Description

Description

OPEN DATE: July 30, 2026

CLOSING DATE: August 28, 2026

POSITION TYPE: Trust Fund

APPOINTMENT TYPE: Indefinite

SCHEDULE: Full Time

DUTY LOCATION: Washington, DC
Position sensitivity and risk:
Non-sensitive (NS)/Moderate Risk

Who May Apply:
Open to all Qualified Applicants

What are Trust Fund Positions?

Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).

Conditions of Employment

Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
Complete a Probationary Period.
Maintain a Bank Account for Direct Deposit/Electronic Transfer.
The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.

OVERVIEW

The Special Events Assistant position is in the Office of Special Events and Protocol (OSEP) within the Smithsonian Institution. This office has the responsibility for the coordination and logistical planning of special events for the Board of Regents, the Secretary, the Under Secretaries, higher level management of the Smithsonian Institution, the Office of Advancement, and pan-Institutional organizations and other offices throughout the Smithsonian. The Office of Special Events and Protocol reports to the Assistant Secretary, Office of Communications and External Affairs.

DUTIES AND RESPONSIBILITIES

Assists in the coordination and collection of information and briefing materials from Smithsonian Institution units, which are used to inform the principal(s) of their participation in events including but not limited to press conferences, lectures, receptions, dinners, luncheons, donor and constituent cultivation activities, and official government functions and ceremonies.
The incumbent assists in preparing and coordinating logistical arrangements and administrative functions for the Office of Special Events and Protocol. Performs a wide variety of administrative tasks including, but not limited to:
Receive and screen telephone calls, determine needs of caller and provide requested information or refer to appropriate person for action - this includes space calls and room reservations.
Prepare travel authorizations and vouchers for the unit; make travel and hotel reservations, prepare itinerary and background information packets prior to each trip.
Enters and receives small purchase orders into the Smithsonian financial system.
Maintains the monthly SI wide Special Events Calendar for the Office of Special Events and Protocol and distributes it throughout the Institution.

QUALIFICATION REQUIREMENTS

Knowledge of special events production and protocol.
Ability to schedule special events.
Ability to communicate in writing to issue and monitor invitations to events and create memoranda for events.
Knowledge of proper spelling, grammar, punctuation and standard business letter writing to prepare correspondence.
Ability to communicate orally and in writing in a clear and objective manner. Ability to communicate orally to issue invitations to events.
Ability to manage an office filing system.
Knowledge of and skill in word processing, data entry and analysis, as well as demonstrated computer aptitude and experience.
Ability to interact diplomatically and effectively with a variety of people.
Ability to handle several projects simultaneously.
A basic foundation of administrative skills, concepts, principles, and practices sufficient to perform independently.
Knowledge of administrative processes in order to help facilitate the procedural operations for an effective and efficient office.
Knowledge of automated office applications such as MS Word, Office Excel, Access, etc.

Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.

Join us in "Inspiring Generations through Knowledge and Discovery."

Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.

What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.

Relocation expenses are not paid.

The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures.

The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information: https://www.si.edu/oeesd.

About Smithsonian Institution

Founded in 1846, the Smithsonian is the world’s largest museum and research complex of 21 museums and galleries, the National Zoo and Conservation Biology Institute, and 14 education and research facilities. There are more than 6,500 Smithsonian employees, including approximately 500 scientists. The total number of objects, works of art and specimens at the Smithsonian is estimated at more than 157 million.

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Refine Your Search

events and special projects assistant jobs in vienna, va

Special Events Assistant, IS-1001-07

Sales and Event Planning Administrative Assistant

Banquet Coordinator - Conferencing Office

Senior Meetings Assistant - Transportation Research Board

Receptionist / HR Coordinator - Main Event Caterers

Business Development Assistant

Events and Special Projects Assistant

Assistant Director of Convention Services

Sales and Event Planning Administrative Assistant

Assistant Location Manager (DC Location)

Event Operations Assistant (Student)

Administrative Coordinator - Events

Marketing Events Lead Assistant Director

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Description

OVERVIEW

DUTIES AND RESPONSIBILITIES

QUALIFICATION REQUIREMENTS

About Smithsonian Institution

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