JOB
DEFINITION:
Under close supervision, performs routine, repetitive clerical work
involving the processing of documents in a variety of functions.
does other related duties as required.
NOTE: Incumbents may be required to utilize keyboard equipment
to input and/or retrieve information on a computer console, typewriter
or other key entry device used by the agency. Keyboarding/typing
duties may or may not be assigned, depending on the needs of the
employing agency. Incumbents are not expected to perform
keyboarding/typing tasks with the speed and accuracy required of
a Keyboarding Clerk.
NOTE: The examples of work for this title are for illustrative purposes
only. A particular position using this title may not perform all duties
listed in this job specification. Conversely, all duties performed on
the job may not be listed.
NOTE: Appointments may be made to positions requiring
bilingual skills.
01248 - Bilingual in Spanish and English
SPECIAL SKILL
Applicants must be able to read, write, speak, understand, or
communicate in Spanish and English sufficiently to perform
the duties of this position.
DISTINGUISHING CHARACTERISTICS:
Positions in this title perform routine clerical work within a structured
work setting. Duties are performed using well-established operating
procedures. Incumbents work under very close supervision and
clearly defined guidelines. The exercise of independent judgment
is limited due to the nature of work.
Positions reside in various State and Local government departments/
agencies, and may perform uncomplicated and/or repetitive clerical
tasks specific in a County or Municipal department/agency
(e.g. municipal courts, libraries, election offices, tax collection/assessment,
code enforcement, administrative or personnel offices, hospitals, recreation
offices, and other regulatory agencies.)
EXAMPLE OF DUTIES
EXAMPLES OF WORK:
Receives, screens, reviews and verifies documents.
Reviews and checks assigned reports, applications, and other documents
for corrections and completeness, refers problems to a lead worker or
supervisor for resolution.
Opens, time stamps, sorts, numbers, and distributes mail.
Maintains prepared mailing lists.
Sorts, indexes, and files checks, cash stubs, vouchers, requisitions
and other materials, numerically, alphabetically, or according to other
predetermined classification; maintains such files.
Receives applications, documents, forms and fees; screens, sorts
and assembles this information for further processing.
May wrap packages for shipment by mail or express.
Assembles materials for distribution.
Hand stamps letters, papers, and other documents.
Fills in and checks form letters, circulars, and forms as directed.
Compiles information and/or numerical data.
Provides general, routine information in person and over the telephone.
refers complicated or non-routine inquiries to appropriate staff.
May enter and/or retrieve information on a computer terminal.
May occasionally perform keyboarding/typing duties, but not as the
primary function of the position.
May assist in requisitioning, storing, and distributing office supplies.
May assist in preparing and verifying payrolls and make simple
arithmetic calculations.
Schedules administrative proceedings; may process requests for
scheduling changes.
May transfer information onto forms, form letters, cards, envelopes,
labels, charts and transmittals.
When assigned to a court, learns to prepare the docket (or schedule)
of cases to be called and to contact witnesses, attorneys, and other
parties to collect or provide information; learns to call court to order,
administer oaths to jurors, witnesses, court officers and others, announce
postponements, and adjourn court; assists the judge both on the bench
and in the chambers.
When assigned to a tax office, learns to compute and record
tax payments.
When assigned to a finance or tax office, learns to perform
specialized clerical work involving the preparation and maintenance
of assessment rolls and records.
When assigned personnel duties, learns to process personnel
action forms, maintain personnel records and gather sensitive
or confidential information or data.
Operates various types of office and mail processing machines
such as a keyboard equipment, calculators, computer printers,
sorter, photocopier, fax machine, stamping machine, labeling
machine, etc.; may perform simple maintenance tasks such as
adding toner, paper or changing ribbons.
Prepares routine reports or assists in the preparation of reports
by gathering data, tabulating results, and/or preparing simple charts.
Maintains records and files.
Will be required to learn to utilize various types of electronic and/or
manual recording and information systems used by the agency,
office, or related units.
