Top 25 Office operations manager Jobs in Virginia

Operations Manager
PathForward —Arlington, VA
- $85,000 - $95,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Office and Operations Manager
DeMarr Engineering —Arlington, VA
- $28 - $32 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Health insurance
Work Control Business Operations Manager (FDIC)
EMCOR Government Services, Inc. —Arlington, VA
- $80,000 - $95,000 a year
- Urgently hiring
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Office Manager & Administrative Operations Coordinator
Virginia State University —Chesterfield, VA
- Up to $53,289 a year
- Online Application
- Background check
- Customer service
- Mid-level
- Paid holidays
- Dental insurance
9d
Business Operations Manager
Rehab Associates of Central Virginia —Lynchburg, VA
- Full-time
- Physical & Rehabilitation Medicine
- Mid-level
- Supervising experience
Quick Apply
Operations Manager - Secret Clearance Required
Metric5 —Fort Belvoir, VA
- $60,000 - $80,000 a year
- Full-time
- Mid-level
- 3 years
- Travel
- Paid holidays
- Disability insurance
Quick Apply
6d
Practice Manager of Operations
Port Warwick Dental Arts —Newport News, VA
- $52,324 - $78,486 a year
- Full-time
- Dental office
- Management
- Current TB test
- Paid holidays
- Health insurance
Quick Apply
2d
Office / Operations Manager
Fiore Montessori School —Vienna, VA
- $45,000 - $65,000 a year
- Full-time
- School experience
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
6d
Operations Supervisor Supporting the USMS
FSA Federal —Arlington, VA
- Customer service
- Mid-level
- Office
- AD&D insurance
- Disability insurance
Quick Apply
Administrative & Operations Manager
Virginia Tech —Blacksburg, VA
- $47,000 - $50,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- Tuition reimbursement
Operations Manager
Hess Financial —Harrisonburg, VA
- $75,000 - $90,000 a year
- Full-time
- Background check
- 5 years
- Research
- Health insurance
- Dental insurance
Quick Apply
Operations Manager
USVETS Washington DC —Richmond, VA
- $72,406 - $85,000 a year
- Full-time
- Research
- Office
- Finance
Medical Operations Manager/ Practice Manager
Medi-Weightloss —Alexandria, VA
- Mid-level
- Clinic
- Supervising experience
Quick Apply
Academic Operations Manager
University of Virginia —Charlottesville, VA
- $70,000 - $75,000 a year
- Full-time
- Mid-level
- 3 years
- University
Operations Manager - State Farm Agent Team Member
Steve Sparkman - State Farm Agent —Kilmarnock, VA
- $55,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Organizational skills
- Dental insurance
- Paid time off
Quick Apply
Practice Manager of Operations
Lake Ridge Dental Care —Woodbridge, VA
- $60,172.60 - $90,258.90 a year
- Full-time
- Dental office
- Management
- Current TB test
- Paid holidays
- Health insurance
Quick Apply
14d
Practice Manager of Operations
Neibauer Dental Care —Chantilly, VA
- $62,788.80 - $94,183.20 a year
- Full-time
- Dental office
- Management
- Current TB test
- Paid holidays
- Health insurance
Quick Apply
14h
Practice Manager of Operations
Embrey Mill Dental Care —Stafford, VA
- $60,172.60 - $90,258.90 a year
- Full-time
- Dental office
- Management
- Current TB test
- Paid holidays
- Health insurance
Quick Apply
Supervisor, Administrative Operations
AMR —Richmond, VA
- $70,000 - $92,000 a year
- Overtime
- Background check
- CPR Certification
- 5 years
Small Business Operations Manager
The Mercy Lugo Struthers Team at Casals, Realtors —Woodbridge, VA
- $30,000 - $36,000 a year
- Part-time
- Microsoft Excel
- 5 years
- Office
Quick Apply

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Operations Manager

PathForward -
Arlington, VA

Quick Apply

Job Details

Full-time
$85,000 - $95,000 a year

Qualifications

Vendor relationship building

Full Job Description

Position Summary
The Operations Manager is responsible for overseeing and optimizing the day-to-day administrative and operational functions of PathForward. This role ensures that office operations and systems run efficiently and effectively in support of staff and service delivery. Serving as the internal liaison for IT, administration, and key vendors, the Operations Manager brings a proactive, solutions-oriented approach to managing logistics, resources, and operational processes.

This position holds ownership of the organization’s office and operational infrastructure, including management of the office supply budget, information technology, coordination of PathForward vehicle insurance and related documentation, and oversight of administrative workflows for select executives such as mail handling, deposits, and board material preparation. While this role does not supervise staff, it requires a high level of independence, project manager, accountability, and sound judgment in managing resources and making operational decisions.

Key Responsibilities

Office Operations

Lead and manage day-to-day office operations to ensure a functional, organized, and professional work environment
Identify opportunities to streamline processes and improve operational efficiency across the organization
Develop and maintain systems for tracking supplies, equipment, and operational needs
Serve as the primary point of contact for facilities-related needs, coordinating with property management and vendors

Budget & Vendor Management

Manage the office and operational supply budget, including forecasting, tracking expenditures, and ensuring cost-effective purchasing decisions for office supply needs.
Work directly with leaders and staff members to ensure office supplies are properly stocked at all locations.
Establish and maintain relationships with vendors (office supplies, facilities, etc.), negotiating pricing where appropriate
Monitor and approve routine operational purchases within established budget parameters

IT Coordination

Serve as the internal liaison to outsourced IT providers, ensuring timely resolution of issues and clear communication
Coordinate IT onboarding and offboarding processes, including equipment setup, access, and retrieval
Maintain inventory and tracking of IT equipment and assets
Partner with outsourced IT and staff to ensure proper systems and software are available for staff use
Troubleshoot IT issues appropriately either independently or partnering with IT
Maintain and administer company cellphones for applicable employees

Parking & Facilities Management

Partner with Human Resources to maintain parking pass records
Assist with onboarding and offboarding by working with outside vendors to activate and terminate parking passes
Coordinate parking logistics with building management and ensure compliance with facility policies
Address and resolve parking facility-related issues in a timely manner

Vehicle & Insurance Administration

Manage insurance policies and documentation for PathForward’s vehicle fleet
Coordinate renewals, updates, and claims with Director of Finance and COO as needed.
Maintain accurate records of vehicle registrations, usage, and compliance requirements

Financial & Administrative Operations

Oversee mail distribution processes, including regular pickup and internal distribution
Prepare and deposit checks in accordance with organizational procedures and internal controls
Maintain organized and compliant records for operational and administrative functions

Executive and Employee Support

Support COO and CEO as needed with executive-level tasks and projects
Support preparation and coordination of board and committee materials
Assist with logistics for board meetings, including scheduling, document distribution, and setup, and event management
Handles the planning and logistics for internal events: monthly pizza parties, staff holiday celebrations, staff retreats etc
Supports human resources with employee/onboarding-related tasks: anniversary cards, employee badges, new hire photos, workforce directory, phone extension list
Maintains accurate records of divvy card transactions and receipts for assigned executives
Monitors PathForward admin email, tracking requests that come in and triaging said requests to the proper internal parties. Ensuring requests are handled in a timely manner and providing professional responses to inquiries.
Assists with expense reimbursements for assigned executives

Qualifications

4–6+ years of experience in operations, office management, or administrative management roles
Demonstrated experience managing budgets and making cost-conscious purchasing decisions
Strong organizational and project management skills with exceptional attention to detail
Ability to work independently, prioritize competing demands, and exercise sound judgment
Experience coordinating with vendors and managing external partnerships (IT, facilities, insurance, etc.)
Proficiency in Microsoft Office (Word, Excel, Outlook); comfort with systems and tracking tools

Preferred Qualifications

Experience in a nonprofit or human services environment
Experience in internal office operations
Experience with meeting and event logistics
Experience supporting executive leadership or board operations
Demonstrates commitment to diversity.
Highly motivated, self-directed and team oriented.
Demonstrated ability to exercise good judgement.
Consistently treat all clients and staff with respect.
Excellent written and verbal communication skills.
Excellent interpersonal and organizational skills.
Reliable and dependable and able to handle multiple tasks and deadlines,

Core Competencies

Ownership & Accountability: Takes full responsibility for operational functions and follows through on outcomes
Operational Thinking: Identifies inefficiencies and implements practical, scalable solutions
Financial Stewardship: Manages budget responsibly with attention to cost and value
Communication & Coordination: Effectively manages relationships across internal teams and external vendors
Problem Solving: Anticipates needs and resolves issues proactively

Work Environment

This role is 100% on-site and requires regular presence in the office to support operational needs. Occasional local travel is required for tasks such as mail pickup, bank deposits, and coordination with vendors or facilities.

Physical Requirements:

Work is performed in a shelter.
Must be able to lift a minimum of 30 pounds.
Work is subject to frequent interruption.
Subject to work flexible hours that may include weekends and evenings on a case by case basis
Subject to work in a variety of weather conditions.

Quick Apply

Refine Your Search

office operations manager jobs in virginia

Operations Manager

Office and Operations Manager

Work Control Business Operations Manager (FDIC)

Office Manager & Administrative Operations Coordinator

Business Operations Manager

Operations Manager - Secret Clearance Required

Practice Manager of Operations

Office / Operations Manager

Operations Supervisor Supporting the USMS

Administrative & Operations Manager

Operations Manager

Operations Manager

Medical Operations Manager/ Practice Manager

Academic Operations Manager

Operations Manager - State Farm Agent Team Member

Practice Manager of Operations

Practice Manager of Operations

Practice Manager of Operations

Supervisor, Administrative Operations

Small Business Operations Manager

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Key Responsibilities

Office Operations

Budget & Vendor Management

IT Coordination

Parking & Facilities Management

Vehicle & Insurance Administration

Financial & Administrative Operations

Executive and Employee Support

Qualifications

Preferred Qualifications

Core Competencies

Work Environment

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