Top 35 Program coordinator for non profit organizations Jobs in Virginia

Research Programs Coordinator
EPILEPSY FOUNDATION —Virginia
- $55,000 - $65,000 a year
- Full-time
- Remote
- Mid-level
- Administrative experience
- Bachelor's degree
Quick Apply
4d
Donation Program Coordinator
GOOD360 —Alexandria, VA
- $48,000 - $52,000 a year
- Full-time
- Hybrid work
- Office
- Administrative experience
- Bachelor's degree
- 403(b) matching
- Disability insurance
4d
Program Administrator, Membership
American Society of Clinical Oncology —Alexandria, VA
- $69,700 - $84,500 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Health savings account
- Paid holidays
Program Coordinator for Adoption Events
Lucky Dog Animal Rescue —Arlington, VA
- $40,000 - $45,000 a year
- Weekends as needed
- Hybrid work
- Google Workspace
- Clean driving record
- Office
- Health insurance
- Dental insurance
Quick Apply
Program Assistant
U.S Comm for Refuge —Arlington, VA
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
3d
Program Specialist
Old Dominion University Research Foundation —Norfolk, VA
- $46,000 - $55,000 a year
- Weekends as needed
- School experience
- Mid-level
- Analysis skills
Program Support Specialist (Roanoke, VA)
Appalachian Trail Conservancy —Roanoke, VA
- $22 - $26 an hour
- Full-time
- Mid-level
- Office
- Databases
- Disability insurance
- Dental insurance
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Program Administrator, Certification Programs
American Society of Clinical Oncology —Alexandria, VA
- $35.74 - $43.33 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- Paid holidays
8d
Senior Inclusive Programs & Engagement Coordinator
Virginia Military Institute —Lexington, VA
- $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Youth Program Specialist
International Rescue Committee —Charlottesville, VA
- Weekends as needed
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
- 403(b) matching
- Disability insurance
1d
Allegheny Highlands Program Coordinator
The Nature Conservancy —Lexington, VA
- $60,000 - $67,000 a year
- Email
- Background check
- Hospitality
- Writing skills
- Disability insurance
- Health insurance
11d
Forest Recovery Program Zone Coordinator
The Nature Conservancy —Lexington, VA
- $55,000 - $70,000 a year
- Email
- Background check
- English
- Mid-level
- Disability insurance
- Health insurance
11d
Regional Program Coordinator
Henrico Education Foundation —Henrico County, VA
- $53,000 - $58,000 a year
- Full-time
- School experience
- Google Workspace
- Nursing
- Paid holidays
- Health insurance
Quick Apply
11d
HVIP Program Coordinator
Childrens Hospital of The Kings Daughters —Norfolk, VA
- $33.67 - $50.51 an hour
- Full-time
- Licensed Clinical Social Worker
- LPC
- Mid-level
Program Specialist: Academy for Nonprofit Excellence (2 Positions)
Tidewater Community College —Suffolk, VA
- $19 an hour
- Part-time
- Customer service
- Mid-level
- Data entry
Employment Program Field Coordinator/Outreach Case Manager
Facets —Falls Church, VA
- $50,000 - $55,000 a year
- Weekends as needed
- CPR Certification
- Clean driving record
- Writing skills
- 403(b) matching
- Paid holidays
Quick Apply
Cultural Arts and Adult Programs Coordinator
Pozez Jewish Community Center —Fairfax, VA
- $20,000 a year
- Part-time
- Mid-level
- Bachelor's degree
- Children
Cultural Arts and Adult Programs Coordinator
Pozez Jewish Community Center of Northern Virginia —Fairfax, VA
- $20,000 a year
- Part-time
- Mid-level
- Bachelor's degree
- Children
Quick Apply
NextGen Job / Premarital Program Coordinator (VA, Part Time - 24 hrs/week)
Korean Community Service Center of Greater Washington —Annandale, VA
- $20,051 - $21,599 a year
- Part-time
- Google Workspace
- Mid-level
- Driver's License
- Flexible schedule
Quick Apply
Access to Counsel in Eviction (ACE) Program Administrator
Facets —Fairfax, VA
- $45,000 - $50,000 a year
- Weekends as needed
- Microsoft Word
- Spanish
- Microsoft Excel
- 403(b) matching
- Paid holidays
Quick Apply

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Research Programs Coordinator

EPILEPSY FOUNDATION -
Virginia

Quick Apply

Job Details

Full-time
$55,000 - $65,000 a year
4 days ago

Qualifications

Project team coordination
Meeting minutes
Correspondence management
Office activity coordination
Contractor management
Project documentation
Operations coordination
Filing
Mid-level
Incident Escalation
Event vendor coordination
Customer inquiry handling
Administrative experience
Newsletter content drafting
Meeting scheduling
Research project coordination
Social media platforms
Salesforce Cloud
Bachelor's degree
Internal employee customer service
Content development
Issue tracking
Vendor communication
Collaborative technology platforms
Organizational skills
Presentation preparation
CRM system proficiency
Productivity software
Data collection
Non-profit experience

Full Job Description

Summary

The Program Coordinator provides administrative, logistical, communications, and programmatic support across Research Department initiatives. This role helps maintain project trackers, coordinate meetings and events, prepare materials, support stakeholder communications, monitor shared program mailboxes, and ensure timely follow-up across multiple workstreams. The Program Coordinator reports to the Director of Research Operations and supports efficient execution of department priorities.

Essential Duties and Responsibilities

Administrative and Project Coordination

Coordinates day-to-day logistics for Research Department programs, meetings, events, and initiatives under the direction of the Director of Research Operations.
Supports scheduling, calendarholds, agenda preparation, meeting preparation, note-taking, action item tracking, and follow-up.
Maintains organized project trackers, timelines, contact lists, shared files, templates, meeting notes, and documentation.
Enters relevant data to Salesforce
Helps track program milestones, deliverables, deadlines, open items, and next steps across multiple workstreams.
Flags missing information, delays, stakeholder concerns, logistical issues, or competing deadlines to the Directorin a timely manner.
Supports internal coordination across departments, including Development, Marketing/Communications, Mission, Advocacy, Finance, Operations, and other teams.

Meeting, Event, and Program Support

Supports Research Department events and programs, including the Pipeline Conference, Shark Tank, Research Roundtable for Epilepsy (RRE), diagnostic and tracking Research Roundtable for Epilepsy (dtRRE), Research Ambassador Program, PAB-related meetings, fellowships, awards, and other initiatives.
Coordinates invitations, registration, attendee communications, speaker logistics, travel details, vendor follow-up, meeting materials, and event supplies.
Prepares and organizes meeting materials, slide decks, briefing documents, participant lists, run-of-show documents, agendas, name badges, shipping lists, and other event materials.
Supports event logistics and serves as a responsive operational point of contact for routine participant, speaker, volunteer, reviewer, judge, and internal staff needs.
Supports post-event follow-up, including thank-you notes, survey distribution, data collection, summary notes, action item tracking, and documentation of next steps.
Assists with operational support for scholarships, stipends, reimbursements, travel coordination, and related participant or award processes as assigned.

Shared Mailbox and Stakeholder Support

Monitors shared Research Department and program mailboxes, drafts routine responses, routes inquiries, tracks open items, and escalates complex or sensitive issues to the Director.
Serves as a professional first-line point of contact for routine inquiries from researchers, clinicians, industry partners, volunteers, people with epilepsy, caregivers, internal stakeholders, and other external partners.
Maintains inquiry logs, response templates, distribution lists, and contact records to support continuity and timely follow-up.
Coordinates scheduling and communications with committees, advisors, speakers, reviewers, ambassadors, contractors, and vendors as assigned.

Communications and Reporting Support

Drafts and edits routine communications, including email updates, meeting recaps, invitations, newsletters, briefing notes, and program summaries.
Assists with compiling content for donor updates, board and committee materials, website updates, social media, internal reports, and program documentation.
Supports dissemination of Research Department updates, educational materials, program opportunities, and meeting outputs in coordination with the Director and relevant internal teams.
Prepares first drafts of summaries, recaps, templates, and other materials for review by the Director or CRIO.

Contractor, Vendor, and Administrative Support

Supports contractors, consultants, and vendors with scheduling, materials, documentation, logistics, meeting access, shared files, and follow-up as assigned.
Helps collect and organize documentation for invoices, contracts, reimbursements, stipends, travel forms, and related payment processes.
Tracks status of assigned administrative items and provides reminders or updates to help ensure timely completion.

Additional Duties and Responsibilities

Performs other duties as assigned in support of Research Department priorities and organizational needs.

Education Requirements

Bachelor's degree in a related field preferred or equivalent combination of education, training, and experience.

Experience Requirements

Minimum of two years of responsible experience in program administration, project coordination, event coordination, nonprofit programs, health-related programs, or a related area preferred.
Previous experience in a nonprofit, health-related, patient advocacy, research, academic, or mission-driven setting preferred.
Any acceptable combination of education, training, and experience that provides the required knowledge, abilities, and skills may be substituted for the requirements listed above.

Knowledge, Skills, and Abilities

Strong organizational skills and attention to detail, with ability to manage multiple tasks, deadlines, and follow-up items.
Effective written communication skills and ability to draft clear, professional routine communications, recaps, notes, and summaries.
Ability to maintain trackers, timelines, contact lists, shared files, templates, and documentation in a consistent and organized manner.
Professionalism and responsiveness when communicating with internal and external stakeholders.
Ability to identify when an issue requires escalation to the Director of Research Operations.
Comfort supporting meetings, events, registration, travel details, materials, and post-event follow-up.
Proficiency with Microsoft Office, shared drives, virtual meeting platforms, and collaborative work systems.
Commitment to the mission of the Epilepsy Foundation and respectful engagement with people with epilepsy, caregivers, clinicians, researchers, volunteers, and partners.

Supervisory Responsibilities

This position has no supervisory responsibilities and no direct reports.

Travel, Work Environment, and Physical Demands

This is a full-time position, working 35 hours per week, Monday-Friday, 9 AM - 5 PM Eastern, with flexibility required during major meetings, events, or deadline periods.
Travel may be required for Research Department events, convenings, and meetings.
While performing the duties of this job, the employee is regularly required to talk and hear and will require staring at a computer screen and/or documents for extended periods of time. Some standing, walking, filing, lifting, packing, shipping, or moving event materials, boxes, packages, or office equipment may be required.

Quick Apply

Refine Your Search

program coordinator for non profit organizations jobs in virginia

Research Programs Coordinator

Donation Program Coordinator

Program Administrator, Membership

Program Coordinator for Adoption Events

Program Assistant

Program Specialist

Program Support Specialist (Roanoke, VA)

Program Administrator, Certification Programs

Senior Inclusive Programs & Engagement Coordinator

Youth Program Specialist

Allegheny Highlands Program Coordinator

Forest Recovery Program Zone Coordinator

Regional Program Coordinator

HVIP Program Coordinator

Program Specialist: Academy for Nonprofit Excellence (2 Positions)

Employment Program Field Coordinator/Outreach Case Manager

Cultural Arts and Adult Programs Coordinator

Cultural Arts and Adult Programs Coordinator

NextGen Job / Premarital Program Coordinator (VA, Part Time - 24 hrs/week)

Access to Counsel in Eviction (ACE) Program Administrator

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