Top 7 Accounts assistant Jobs in Virginia Beach, Va

Accounts Receivable & Office Administrator
Spivey Services —Hampton, VA
- $18 - $22 an hour
- Full-time
- 18 years or older
- Microsoft Outlook
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
Assistant Manager, Student Accounts
Old Dominion University —Norfolk, VA
- Full-time
- Management
- Customer service
- Mid-level
Loan Officer Assistant (Builder Account)
Movement Joint Ventures —Virginia Beach, VA
- $40,000 - $75,000 a year
- Full-time
- Mid-level
- Microsoft Office
- Administrative experience
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4d
Entry-Level Account Assistant
P&M Consulting Group —Chesapeake, VA
- $3,750 - $5,000 a month
- Full-time
- Marketing
- Office
- High school diploma or GED
- Opportunities for advancement
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Assistant Account Manager
Demant —United States
- $60,000 - $80,000 a year
- Doctoral degree
- Mid-level
- Analysis skills
- Paid time off
- Parental leave

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accounts assistant jobs near virginia beach, va

Accounts Receivable & Office Administrator

Spivey Services -
Hampton, VA

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Job Details

Full-time
$18 - $22 an hour

Benefits

Health savings account
AD&D insurance
Paid holidays
Disability insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Referral program

Qualifications

High school diploma or GED

Full Job Description

About Spivey Services

Spivey Services is a leading provider of traffic safety and sanitation solutions in Virginia, offering traffic control, equipment rentals, and portable sanitation services—including restroom/shower trailers, hand-wash stations, and toilet accessories.

Position Summary

The Accounts Receivable & Office Administrator is responsible for managing customer billing, collections, payment processing, and account maintenance while providing administrative support for Spivey Services' sanitation operations. This position works closely with customers, drivers, and operations personnel to ensure invoices are processed accurately, payments are collected timely, and customer accounts remain current. The ideal candidate is highly organized, detail-oriented, and confident communicating professionally with customers regarding account balances and billing questions.

Key Responsibilities

Accounts Receivable & Billing (Primary Responsibilities)

Generate and process customer invoices accurately and in a timely manner.
Review completed service tickets and verify all routes are billed before closing each business day.
Process customer payments, including credit card, check, and electronic payments.
Apply payments accurately within NetSuite.
Monitor customer accounts to ensure accurate account balances.
Prepare and distribute customer statements.
Contact customers regarding past-due balances through phone and email.
Maintain collection notes and follow established collection procedures.
Research and resolve billing discrepancies, payment issues, and customer account questions.
Work with operations to resolve invoice discrepancies before billing.
Assist with month-end billing and accounts receivable reporting as needed.

Customer Service

Serve as a professional point of contact for customer billing questions, payment inquiries, service requests, and rental information.
Accept customer payments by phone while maintaining PCI (Payment Card Industry) compliance and company procedures.

Administrative Support

Answer incoming office phone calls and direct inquiries appropriately.
Serve as the primary contact for the sanitation service driver phone.
Prepare customer quotes for sanitation rentals and services.
Print rental agreements and supporting documentation for scheduled deliveries.
Organize and maintain billing records, route documentation, and customer files.
Open, scan, and distribute incoming mail.
Coordinate military base and Newport News Shipyard badge paperwork for drivers.
Track badge renewals and communicate status updates with operations.
Perform additional administrative duties as assigned.

Qualifications

High school diploma or equivalent required
2+ years of experience in Accounts Receivable, Billing, Collections, or Office Administration.
Proficiency in Microsoft Office Suite (especially Outlook and Excel)
Experience with business-to-business (B2B) collections preferred.
Experience processing invoices and customer payments.
Strong proficiency in Microsoft Excel and Outlook.
Strong organizational skills with the ability to prioritize multiple deadlines.

What We Offer:

Weekly Pay Every Friday
Hourly range between $18-$22 based on experience.
Referral Bonuses
Paid Holidays after 6 months
Paid Time-Off (Vacation and Sick)
Health, HSA, Dental, & Vision Insurance after 60 days
Life & AD&D, Short-Term and Long-Term Disability after 60 days
401(k) with Company Match: Eligibility after 3 months; age 18+

Spivey Services is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, marital status, family responsibilities, pregnancy, genetic information, veteran or military status.

Quick Apply

Refine Your Search

accounts assistant jobs in virginia beach, va

Accounts Receivable & Office Administrator

Assistant Manager, Student Accounts

Loan Officer Assistant (Builder Account)

Entry-Level Account Assistant

Assistant Account Manager